Okaloosa County BOCC — July 6, 2016 — Peter Mayer amend 4 — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Clz- 2o07- 7L Tracking Number:__ /849-74 Grant Funded: YES NO Contractor/Lessee Name: Jefer /”flyv fle\wfis\:’? Purpose Apenyment Y Date/Term: Xp ’e, 20)¢ 1. m GREATER THAN $50,000 Amount:___ ¥ 7, 355.c0 2. L GRreaTer THAN $25,000 Department: T708% 3. [ $25,000 0R LESS Dept. Monitor Name: Min . # Document has been reviewed and includes any attachments or exhibits. Purchasing Coordination % 2 W Date: /02010, Purchasing Manager or Designee Zan-Federale-joanne Kublik or Charles Po@el( A Risk Management Review Approved as written: /%ML(Q/‘&(J}:’K "W\ Date: Lo~ 2O-| (€‘ R‘isk\Mana%er or designee J Laura Porter or Krystal King County Attorney Review Sew apoks oppon oM b/fly/m, Approved as written: Date: County Attorney Gregory T. Stewart, Lynn Hoshihara, Kerry Parsons or designee Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager TOURIST DEVELOPMENT DEPARTMENT CONTRACT APPROVAL FORM CONTRACTOR NAME: PETER MAYER ADVERTISING PURPOSE: Amendment 4 to Contract #C12-2007-TDC TERM: July 1, 2016 through September 30,2016 AMOUNT: $91,88S for base services plus task orders I have reviewed the above-referenced Contract and find it to be in compliance with the Tourist Development Department Operations & Procedures Manual, the Okaloosa County Purchasing Manual and applicable local, state and federal laws, rules and regulations. (Initial applicable authorization) LM\ This approval authorizes the contract to be entered into by the County and executed by the appropriate authorizing official in accordance with the Okaloosa County Purchasing Manual. This approval authorizes the payment under the Contract to be processed for payment. APPROVED AS TO FORM AND LEGALITY: i~ . TDD ATTORNEY LYNN HOSHIHARA JUNE 16, 2016 AMENDMENT NO. 4 TO AGREEMENT FOR MARKETING, ADVERTISING, PUBLIC RELATIONS, WEBSITE MANAGEMENT, RESEARCH, SOCIAL MEDIA AND SOCIAL NETWORKING CONTRACT # C12-2007-TDC This AMENDMENT NO. 4 amends the Agreement dated the 4™ day of December, 2012, by and between the Okaloosa County Board of County Commissioners through its Tourist Development Department (“County”) and Peter A. Mayer Advertising Inc. (“Contractor”) for marketing, advertising, public relations, website management, research, social media and social networking (the “Agreement”). WHEREAS, the initial term of the Agreement expired on September 30, 2015 and the Agreement provides for a total of two (2) one-year extensions; and WHEREAS, the first extension was for an additional five (5) months through February 27, 2016 to align the contract term with the development of the annual strategic marketing plan; and WHEREAS, the second extension was for an additional three (3) months through May 31, 2016 to allow for development of transition dates related to the reduction of scope of services under the Agreement; and WHEREAS, the third extension was for an additional four (4) months through September 30, 2016 to allow for development of transition dates related to the reduction of scope of services under the Agreement; and WHEREAS, both parties mutually agree to revise the scope of services to extend Website Maintenance “Base Services” through July 31, 2016. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to amend the Agreement as follows: Website Maintenance “Base Services” will terminate on July 31, 2016. Twenty-four (24) hours for Website Maintenance is included as described in Exhibit A. This AMENDMENT NO. 4 shall be effective on July 1, 2016. All other provisions of the Agreement shall remain in full force and effect. B W N e IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the last date herein written below. OKALOOSA COUNTY, FLORIDA Charles K. Windes, Jr., Chairman Board of County Commissioners ATTEST: Date: J.D. Peacock, Il Clerk and Comptroller Witnesses: PETER A. MAYER ADV SING, INC. Signature ‘ g Grear Print Nam L '\/\/\_/ Signature l Prir‘EName Mark Mayer, President Date: /] / é//fl/é / Base Services June 1, 2016 — September 30, 2016 Area of Base Services Exhibit A Account Management & Strategy 122 80 60 50 312 Public Relations 52 0 0 0 52 Social Media 41 20 20 20 101 Media Planning & Purchasing 28 28 20 20 96 Project Management 15 15 10 10 50 Website Maintenance 24 24 0 0 48 Advertising Maintenance 25 25 25 25 100 Media and Social Analytics _10 _10 _10 _10 _40 Total Hours 317 202 145 135 799 Total Fee $36,455 | $23,230 | $16,675 | $15,525 $91,885