Okaloosa County BOCC — 2013 meeting #1143 (date undetermined) — 2-7 Property Appraiser — reading text

$0 $0 4453 }Rental & Lease Office Space $0 $0 4454 |Rental & Lease EDP $0 6) 45 Insurance & Surety $36,537 ({$10,565)| Per directive from County Risk Management Dept. 4651 |Repair & Maint Office Equip $1,940 ($560)| Newer equipment requiring less maintenance 4652 [Repair & Maint Vehicle $13,085 $300 jincrease due to overall age of fleet requiring more costly maintenance. 4653 |Repair & Maint Office Space $5,800 ($6,220)| Decrease due to changing posting accounts for janitorlal services to 3400 4654 Repair & Maint EDP $34,842 $7,167 Increase due to preparing new Crestview office space for our computers, printers and other EDP equipment 47 Printing & Binding $4,145 ($4,040)|Decrease in printing of brochures and handouts. 4951 =‘ |Legal Advertisements $6,800 $0 TOTAL ($19,811) 5/31/2013 3:26 PM OKALOOSA COUNTY JUSTIFICATION SHEET OBJECT CODE AMOUNT NUMBER NAME SCHEDULE OF INCREASE JUSTIFICATION (DECREASE) 4959) Other $600 ($150)/ Decrease in document destruction . Additional costs associated with moving Crestview office, replacement of older office equipment, 5100)Office Supplies $35,944 $2,913 and updating microsoft operating system on computers. 5200/Operating Supplies (Fuel) $26,500 ($1,500)|Lower fuel prices in area. 5457 /Books $400 $400 |Updated edition of county street atlas to be published in FY 14. a Increase cost of several appraisal subscriptions and renewal of Barracuda energizer updates for 5452/Subscriptions $16,627 $4,677 message archiver and spam/virus firewall 5453/Education $9,085 ($110}iSee Worksheet 5454/Dues / Membership $6,930 ($285) One appraiser licensing fee renews every 2 years and not due until FY 15. 6451/EDP (Capital) $32,656 $32,656 {Refer to Data Processing Purchase Justification Worksheet P . New location for Crestview office will not accommodate our current office fumishings. Modular 6452/Furniture (Capital) $18,700 $18,700 furniture to be purchased to use space more efficiently. 6453/ Office Equipment (Capital) $4,900 $4,900 |Replace copier purchased in 2002 due to repairs and difficulty in replacing parts. 6454) Vehicles (Capital) $40,000 $40,000 |Replace two vehicles (#225726/#225724) due to age, mileage and repair costs 9300] Special Contingency $0 $0 9400/Emergency Contingency $5,000 $0 TOTAL $102,201 §/31/2013 3:26 PM ‘EMPLOYEE CERTIFICATION WORKSHEET NOTE: TOTAL DESIGNATIONS SHOULD BE INCLUDED IN SPECIAL PAY ON SCHEDULE IA OKALOOSA COUNTY NO. POSITION TITLE EMPLOYEE NAME DATE AMOUNT 1. {Supervisor, Land Dept. Kendall Sadler 1992 $0 2 {Land Appraiser William Thome 2009 $0 3 [Residential Appraiser Mike Sumblin 1992 $0 4_ Assistant Supervisor, Residential Dept. William Cooper 2012 $0 § |Commercial Analyst Edward Owens 2001 $0 7 [Supervisor Residential Dept. Patrick Castille 1994 $0 8 |Land & Mineral Appraiser Mark Chancellor 2004 $0 9 |Agriculture Specialist Keith Hilton 1988 $0 11__|Tangible Personal Property Appraiser Robert Work 2008 $0 12 _|Supervisor, Customer Service & Exemptions Karen Jones 1996 $0 14. [Finance/Employee Benefits Mgr Sarah Bartholomew 2003 $0 15 |Cartographer Cynthia Howard 2000 $0 16 |Sr. Customer Service & Exemptions Spec. Jennifer Chambers 2001 $0 17__{Supervisor, Tangible Personal Prop Tony Biondi 1997 $0 18 {Residential Appraiser Karen Paulk 2005 $0 20 |Commercial Appraiser Anthony Epperson 2013 $0 21 [Residential Appraiser Brad DesGranges 2012 $0 23 _|GIS Coordinator/Cartographer Edward Quinlan 2000 $0 27 {Senior Land Appraiser Gil Camacho-Rosa 1996 $0 29 {Deed Abstractor/Sales Qualification Analyst Anna Garner 2008 $0 30 {Supervisor, Commercial Dept. H. Mack Busbee 2004 $0 31 [Condo & Townhome Appraiser Richard Bullard 2012 $0 33 {Residential Appraiser Ernest Goodhart, Jr. 2009 $0 35 {Commercial Appraiser James Finlayson 4998 $0 37 Sr. Customer Service & Exemptions Spec Barbara Commander 2009 $0 POS. ; ANNUAL | PRORATED NO. POSITION TITLE EMPLOYEE NAME AMOUNT AMOUNT 39 {Tangible Personal Property Appraiser William Tyler Henderson $2,000 $2,000 $2,000 $2,000 5/31/2013 3:27 PM VEHICLE INVENTORY FORM 2013-14 Vehicle Make Model Year Leased or Mileage Assigned Work Unit Purchased Ford (166235) 2001 Taurus 2000 49,597 Appraisal Ford (C974TP) 2001 Crown Victoria 2000 63,272 Administrative Mercury (110869) 2002 Sable 2002 39,191 Administrative Mercury (167052) _ {2003 Sable 2002 37,600 Appraisal Ford (200513) 2003 F-150 2003 77,051 Appraisal Mercury (200612) 2003 Mountaineer 2003 58,524 Appraisal Mercury (225726)* _ {2003 Sable 2004 78,196 Appraisal Mercury (225727) 2003 Sable 2004 76,138 Appraisal Mercury (225725) _ [2004 Sable 2004 83,896 Appraisal Mercury (225724)* _ {2004 Sable 2004 82,741 Appraisal Mercury (110873) 2005 Sable 2005 101,000 Administrative Ford (135939) 2006 Ranger 2007 58,202 Appraisal Ford (110874) 2006 F-150 2007 69,633 Appraisal Ford (110879) 2005 Dodge Ram 2010 72,109 Appraisal Ford (166236) 2008 Jeep Liberty 2010 49,307 Appraisal Ghevy (166234) 2012 Malibu 2012 5,516 Appraisal Chevy (TB9140) 2013 Malibu 2012 4,025 Administrative * To be replaced 5/31/2013 3:27 PM TRAVEL WORKSHEET Mileage Employees Flat Rate Number of Field} Reimbursement | Total miles | - - Reimb. At | Amount per | Total Flate Rate Employees Rate peremployee} Total Field Travel Fiat Rate Employee Reimb. ADMINISTRATIVE TRAVEL: Number of Mileage Employees Flat Rate Administrative | Reimbursement | Total miles | Total Administrative | Reimb. At | Amount per | Total Flate Rate Employees Rate per employee Travel Flat Rate Employee Reimb. TOTAL LOCAL TRAVEL { SCHOOLS: No. of Transporta}] Daily Room Employees |No. of Days] tion Cost | Costper {Daily Per Diem Name City Traveling | Traveling | per Event | Employee | per Employee TOTAL IAAO TBD 8 6 $110 $41 $6,368 CEW TBD 1 4 $110 $41 $494 TOTAL $6,862 {CONFERENCES: No. of Transporta] Daily Room Employees | No. of Days] tion Cost } Cost per Daily Per Diem Name City Traveling | Traveling | per Event | Employee | per Employee TOTAL FAPA Pre-Leg Conf ‘Tallahassee 2 4 $110 $41 $988 APA Post Leg Cor TBD 2 4 $110 $41 $988 FAPA Annual TBD 1 4 $110 $41 $494 FIAAO Annual Orlando 4 4 $110 $41 $1,976 GIS SHRUG Tallahassee 1 3 $110 $41 $343 ACS User Meetin TBD 3 2 $110 $41 $576 TOTAL $5,365 UTHER: Terr No. of Transporta} Daily Room Employees | No. of Days] tion Cost Cost per [Daily Per Diem Type of Travel Traveling | Traveling | per Event | Employee | per Employee TOTAL Legislative 1 3 $110 $41 $343 General 1 3 $110 $41 $343 TOTAL $686 TOTAL SCHOOL, CONFERENCE OR OTHER TRAVH $12,913 TOTAL TRAVEL REQUEST {$12,913 POSTAGE WORKSHEET OKALOOSA COUNTY Type Of Mall Number of Items Postage Rate Total MASS MAILINGS: Notices of Proposed Property Taxes* Personal Property Tax Returns* 0 $0.00 $0 Agricultural Class of Lands* 0 $0.00 $0 Fina! Notices Recelpts EXEMPTIONS: Renewal Application for Homestead* and related Tax Exemptions o $0.00 $0 Final Notices Receipts Agricultural Exemption Denials/Approvals 155 $0.46 $71 Agricultural Exemption Applications 155 $0.46 $71 Other: (Specify Type) Intent ts Deny Homestead Exemption 4,100 $0.46 . $506 Military HX Applications/Acceptance Lirs 2,825 $0.46 $1,300 Senior Exemption 1,960 $0.46 $902 Pre-File Letters for Homestead 2,175 $0.46 $1,001 Official Denial Ltrs (SX, MH, HX) : 815 $0.46 $375 Sales Verification and Income Request 3,200 $0.56 $1,792 *TOTAL MASS MAILINGS $6,017 GENERAL CORRESPONDENCE Office 3,752 $0.46 $1,726 Office-Certified Mail ; 45 $6.11 $275 Overnight Mail 5 $25.00 $125 Exemptions Investigations 164 $6.11 $1,002 Tangible Personal Property Dept 1,085 $0.46 $499 TOTAL GENERAL CORRESPONDENCE $3,627 TOTAL POSTAGE REQUEST (Enter on line 4251, Column (5), Schedule Il) $9,644 Explain the method you intend {to utilize for the Annual Application for Exemption(s) and the Recelpt(s) for the fiscal year 2013-2014 We will no longer be mailing automatic exemption renewal cards. * county Commissioners pays for the the mailing of TRIM NOTI Fs. ‘NOTE: If the mailing of the Notices of Proposed Property Taxes (TRIM) Is included in the mass mailing calculation, please Inctude a letter of authorization from your County Commission. This letter 1s needed since this matling should be at the expense of the Board of County Commissioners as perscribed by s.200.069, Florida Statutes. If the postage expense for TRIM Notices is to be a direct reimbursement to you by the county, do not Include it in the total postage request. 6 I34/90413.3- 8 PM EDUCATION WORKSHEET OKALOOSA COUNTY Sponsor . City Tuition Texts Number Attending TOTAL IAAO TBD $375 8 $3,000 Real Estate Education Specialists | Fort Walton Beach $350 1 $350 $0 $0 $0 $0 $0 TOTAL 9 $3,350 Sponsor City. Tultion Texts Number Attending TOTAL IAAQ-CEW TBD $400 1 $400 $0 $0 TOTAL nee 4 $400 Sponsor City Tuition Texts Number Attending TOTAL {FAPA Pre-Leg Tallahassee $350 / $175 2 $525 FAPA Post-Leg TBD $350 / $175 2 $525 FAPA Annual TBD $350 1 $350 FCIAAO Orlando $105 4 $420 Gulf Power Symposium Miramar Beach $100 2 $200 HR Seminar Pensacola $230 3 $690 GIS SHRUG Tallahassee $125 1 »_ $125 TOTAL 15 $2,835 OTHER Sponsor City Tuition Texts Number Attending TOTAL PowerPoint Training On-Site Flat Rate 15 $2,500 TOTAL 15 $2,500 OTHER EDUCATIONAL EXPENSES (SPECIFY) TOTAL $0 TOTAL EDUCATION EXPENSE| $9,085 | 5/31/2013 3:28 PM Contract Worksheet - FY 13-14 3151 CAMA Contract $39,963 4651{Copy Products Maintenance tor Copiers $1,280 4654)Net South AS 400 Operating System Upgrades & Support $2,400 3151jOpublic Web Hosting $10,000 3151{Net South AS 400 Off-site Backup $6,000 4654[ACS imaging Maintenance é& Support $7,200 TBM AS 400 Annual Hardware Maintenance & 4654/Net South |Software Subscription $3,000 4451 [piney Bowes Lease of Postage Machine-South Office $1,716 4451] itney Bowes Lease of Postage Machine-North Office $757 DATA PROCESSING PURCHASE JUSTIFICATION AS/400 IBM iSeries 8202 32,656 $32,656 139 gb 15k eas Disk Drive 2 Line Wan/Modem {8 gb Main Memory 1725 w Power Supply 175mb Raid Controller 1.5tb/3.0tb LTO 5 sas Tape Drive Rack Mount Rail Kit IBM CD Media Kit iSeries Users iSeries Upgrade Option Installation and Migration ml a} ey | pol pop poof pa [=] = jCheck One Below: REPLACEMENT OF EXISTING EQUIPMENT __X_. ADDITIONAL EQUIPMENT STATEMENT OF NEED: To include but not be limited to age, condition, response time, etc. of existing equipment. The existing AS 400 is due for an OS upgrade. Currently, our AS 400 is at 80% capacity of memory and upgrading the current system will use up any remaining memory and drastically slow the processing speed, The current system was purchased in 2007 with a lifespan of 5 years. HOW LONG WILL THIS PURCHASE FULFILL THOSE NEEDS? 5-7 Years ADDITIONAL COMMENTS OR PERTINENT INFORMATION NOTE; A summary should be submitted for continuation of, or updates to systems being purchased or previously purchased by your office. This includes co-owned with another office in your county, This summary should include initial equipment, year of acquisition and a proposed schedule by year of enhancements to be reflected in future budgets. DETAIL OF VACANT POSITIONS " [Residential Appraiser * Please insert additional lines if necessary. SUMMARY OF REDUCTIONS REQUEST PROPERTY APPRAISER _ APPROPRIATION CATEGORY PERSONAL SERVICES | 2,500,832 | 2,680,480 0 0.0% 179,648 7.2% (Sch. 1-1A) OPERATING EXPENSES | 492,480 | 495,629 0 0.0% 3,149 0.6% (Sch. 1) OPERATING CAPITAL OUTLAY 0 96,256 0 0.0% 96,256 0.0% (Sch. 11) NON-OPERATING 5,000 5,000 0 0.0% 0 0.0% (Sch. IV) TOTAL EXPENDITURES | $2,998,312 | $3,277,365 $0 0.0% $279,053 9.3% NUMBEROFPOSITIONS [39 | 39 ~~‘ [oom J oO [ oo | * Please use the second tab to clarify any deviation in the reductions requested by the county and the reductions reflected in this request. PERMANENT POSITION JUSTIFICATION POSITION POSITION NO.(S) #40 DATA: POSITION TITLE Deputy Customer Sarvice/Exemptlon Investigator FULL-TIME [J PART-TIME ANNUAL RATE $30,000.00 SALARY FUNDING $30,000.00 Primary functions to be performed: Sea