Fort Walton Beach Resolution — 2009-26-Justice Grant-Elec Surveillance — reading text

at http:// www.ojp. usdoj. gov/ BJA/ resource/ nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee' s Existing Programs or Activities: For any of the grantee' s or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 7. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction ofBJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 8. To support public safety and justice information sharing, OJP requires the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition, visit http:// www n . iem. gov/ implementationguide. php. 9. The recipient is required to establish a trust fund account. (The trust fund mayor may not be an interest- bearing account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program ( JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund ( including any interest earned) during the period of the grant. Grant funds including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period, along with the final submission of the Financial Status Report ( SF- 269). OJP FORM 4000/ 2 ( REV. 4- 88)  Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 4 OF 5 Grant PROJECT NUMBER 2009- DJ-BX- 0185 AWARD DATE 09/ 08/ 2009 SPECIAL CONDITIONS 10. The grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by law and detailed by the BJA in program guidance for the Justice Assistance Grant ( JAG) Program. Compliance with these requirements will be monitored by BJA. 11. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C. F.R.Part 23, Criminal Intelligence Systems Operating Policies, ifOJP determines this regulation to be applicable. Should OJP determine 28 C. F.R.Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of28 C. F. R.Part 23 occur, the recipient may be fined as per 42 U. S. c. 3789g( c)-( d). Recipient may not satisfy such a fine with federal funds. 12. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http:// www.it. ojp. gov /default.aspx? area=policy AndPractice& page= 1 046. 13. The grantee agrees to comply with the applicable requirements of28 C. F. R.Part 38, the Department of Justice regulation governing " Equal Treatment for Faith Based Organizations" ( the " Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub- grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary' s religion. Notwithstanding any other special condition of this award, faith- based organizations may, in some circumstances, consider religion as a basis for employment. See http:// www. ojp. gov/ about/ocr/ equal_ fbo. htm. 14. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must conform to the grant program requirements as stated in BJA program guidance. 15. Grantee agrees to comply with the requirements of28 C. F. R.Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment ofInstitutional Review Board approval, if appropriate, and subject informed consent. 16. Grantee agrees to comply with all confidentiality requirements of 42 U. S. C. section 3789g and 28 C. F.R.Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of28 C. F.R.Part 22 and, in particular, section 22. 23. 17. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. OJP FORM 4000/ 2 ( REV. 4- 88)  Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 5 OF 5 Grant PROJECT NUMBER 2009- DJ-BX-0185 AWARD DATE 09/ 08/ 2009 SPECIAL CONDITIONS 18. The grantee agrees that within 120 days of award, for any law enforcement task force funded with these funds, the task force commander, agency executive, task force officers, and other task force members of equivalent rank, will complete required online (internet-based) task force training to be provided free of charge through BJA's Center for Task Force Integrity and Leadership. This training will address task force effectiveness as well as other key issues including privacy and civil liberties/ rights, task force performance measurement, personnel selection, and task force oversight and accountability. Additional information will be provided by BJA regarding the required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership ( www.ctfli. org). 19. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has received documentation demonstrating that the state or local governing body review and/or community notification requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this special condition. OJP FORM 4000/ 2 ( REV. 4- 88) f\ M/  CERTIFICATION FORM of Fort Walton Beach, PO Box 4009, Fort Walton Beach, FL 32549 Recipient Name and Address: City Grant Title: Electronic Surveillance Intelligence Gathering Project Grant Number: 2009- DJ- BX- 0185 Award Amount: $ 11, 986 Contact Person Name and Title: Tony Taylor, Police Captain Phone Number: (850) 833- 9554 Federal regulations require recipients of financial assistance from the Office of Justice Programs ( OJP), its component agencies, and the Office of Community Oriented Policing Services ( COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal Employment Opportunity Plan ( EEOP) in accordance with 28 C. F. R ~~ 42. 301-. 308. The regulations exempt some recipients from all of the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an EEO P, but they do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants, please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file ( if applicable) has been prepared within two years of the latest grant. Please send the completed formes) to the Office for Civil Rights, Office of Justice Programs, U. S. Department of Justice, 810 7th Street, N. W., Washington, D. C. 20531. For assistance in completing this form, please call ( 202) 307- 0690 or TTY ( 202) 307- 2027. Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the boxes that apply. o Recipient has less than 50 employees, o Recipient is an Indian tribe, o Recipient is a non- profit organization, o Recipient is an educational institution, or o