Fort Walton Beach Resolution — 2009-26-Justice Grant-Elec Surveillance — reading text

RESOLUTION 2009- 26 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE UNITED STATES DEPARTMENT OF JUSTICE FOR ELECTRONIC SURVEILLANCE EQUIPMENT; AUTHORIZING THE MAVOR TO EXECUTE THE GRANT AWARD; AUTHORIZING THE POLICE CHIEF TO OVERSEE THE PROJECT; AUTHORIZING A BUDGET AMENDMENT; AND SETTING AN EFFECTIVE DATE. BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA AS FOLLOWS: The United States Department of Justice through the Edward Byrne Memorial Justice Assistance Grant provides funding to prevent and control crime. The City is eligible to participate in this competitive grant program, and has applied for and been awarded up to $ 11, 986 for Electronic Surveillance Equipment, with no City match required. The City Council finds that is in the best interests of the citizens of Fort Walton Beach to participate in the Edward Byrne Memorial Justice Assistance Grant. Therefore, the City Council hereby authorizes the Mayor to execute the grant award; the Police Chief to implement, supervise, and manage the initiative pursuant to City purchasing policies and procedures and Florida law; and a budget amendment to record the grant revenue and expense. Budget Amendment for Grant Funds: Revenue EXDense 102- 1517- 331- 2000 $ 11, 986 102- 1517- 521-6405 11, 986 This Resolution shall take effect immediately upon approval by the City Council. AdoPted:; OpIim~ ~~ ;)./)() 1 Mike Anderson, Mayor Attest: Approved for form and legal sufficiency: d< Helen Spen am r, City Clerk DISPOSITION  Department of Justice Office of Justice Programs PAGE I OF 5 Bureau of Justice Assistance Grant 1. RECIPIENT NAME AND ADDRESS ( Including Zip Code) 4. AWARD NUMBER: 2009- DJ- BX- 0185 City of Fort Walton Beach PO Box 4009 5 Hollywood Boulevard 5. PROJECT PERIOD: FROM 10/ 01/2008 TO 09/ 30/2012 Fort Walton Beach, FL 32549 BUDGET PERIOD: FROM 10/ 01/2008 TO 09/ 30/2012 6. AWARD DATE 09/ 08/ 2009 7. ACTION IA. GRANTEE IRSNENDOR NO. 8. SUPPLEMENT NUMBER Initial 596000351 00 9. PREVIOUS AWARD AMOUNT 0 3. PROJECT TITLE 11 , 986 10. AMOUNT OF THIS AWARD Electronic Surveillance Intelligence Gathering Project 11. TOTAL AWARD 11, 986 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE( S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under 42 U. S. c.3751( a) ( BJA - JAG Fonnula) 15. METHOD OF PAYMENT PAPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL James H. Burch II Mike Anderson Mayor Acting Director 17. SIGNATURE OF APPROVING OFFICIAL 19A. DATE l AGENCY USE ONLY I 20. ACCOUNTING CLASSIFICATION CODES 21. IDJUGT4547 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT x B DJ 80 00 00 11986 OJP FORM 4000/ 2 ( REV. 5- 87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/ 2 ( REV. 4- 88)  Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 2 OF 5 Grant PROJECT NUMBER 2009- DJ- BX-0185 AWARD DATE 09/ 08/ 2009 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs ( OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan ( if recipient is required to submit one pursuant to 28 C. F.R. Section 42. 302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements ofOMB Circular A- 133, Audits of States, Local Governments, and Non- Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues ( if any) from OMB Circular A- 133 audits ( and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide, Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either I) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation oflaws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by- mail: Office of the Inspector General U. S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e- mail: oig.hotline@usdoj. gov hotline: ( contact information in English and Spanish): ( 800) 869-4499 or hotline fax: (202) 616- 9881 Additional information is available from the DOJ OIG website at www.usdoj. gov/ oig. OJP FORM 4000/ 2 ( REV. 4- 88)  Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 3 OF 5 Grant PROJECT NUMBER 2009- DJ-BX- 0185 AWARD DATE 09/ 08/ 2009 SPECIAL CONDITIONS 6. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. Ifit is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100- year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either ( a) result in a change in its basic prior use or ( b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are ( a) purchased as an incidental component of a funded activity and ( b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEP A may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed