Okaloosa County BOCC — October 7, 2014 — Minutes — reading text

October 30) Mr. Galvin stated there is a timing issue, noting the Board has continued to spend money on the project and go to Reserves for those funds. He said staff is recommending interim financing of approximately $4 Million in order to handle funding issues prior to closing of the bonds. Mr. Galvin provided estimated monthly construction costs for the three projects for a four-month draw down line of credit of $4 Million with SunTrust Bank. If the Board approves the interim financing plan, he said _ the resolution and financing documents can be brought back at the August 19 meeting for approval. Upon inquiry by Mr. Parisot, Mr. Galvin stated bond issues have more lead time, cost more for issuance and will allow the Board to go out thirty years. Mr. Galvin said it gets down to what the Board’s budget is and what it can afford for debt service. Mr. Parisot said he feels the $20 Million for construction proceeds is low and believes we are looking at least $25 Million. He stated at previous meetings he commented about borrowing capacity and believed the $8 Million for improvements to the Crestview Courthouse could be better put into infrastructure needs. Mr. Parisot said he is not going to try to stop these projects and believes we need to get the best deal possible. He stated he would like to have information fleshed out on the 20-year bank loan versus the 30-year bond. An extended discussion continued. With regard to the short-term loan, Mr. Galvin estimated $5 Million would get the county through to the end of November. He said the bond issue could be completed by the end of October. Mr. Boyles remarked that we have known about this for nine months. He stated the Board should get the best deal it can, saying the bond issue is more certain and there are unknowns with bank offers. Mr. Boyles said staff should be directed to go forward with a bank RFP and see what the 20-year options are. He agreed with Mr. Parisot regarding the amount and supported the $25 Million figure. He commented that he has a personal concern about the Crestview Courthouse. Mr. Boyles said if the August 5, 2014 -14- Minute Book 71, Page 205 Okaloosa County Board of County Commissioners two South County projects have cost overruns, then the Crestview project could be squeezed. Mr. Harris said he too believes the $20 Million figure is overly conservative. Mr, Turner said the amount of the short-term lean is predicated on when long-term financing will be put inte place. He believed a short-term loan for §6 Million should be extended through December. Mr. Boyles stated he agrees, With regard to risk factors, Mr. Galvin stated the short-term interest of 1% is almost free money and the real risk is in the factors for long-term financing. Mr. Boyles said he would love to have this item on the August 19 agenda. Upon inquiry by Mr. Parisot, Mr. Galvin stated we must give the banks time to do credit histories. He said the key thing is to get an attractive fixed rate and advised many banks will not go out more than 20 years. Mr. Parisot made motion to direct Mr. Galvin to prepare a RFP and submit to the Board for approval at the August 19 meeting and to look at an issue size of $25 Million. Mr. Boyles seconded the motion and added short-term financing should be authorized at a not-to-exceed amount of $6 Million and run through the end of this calendar year. He also stated the RFP should be for a 20-year term with fixed rates and no resets. Mr. Stewart recommended the interim financing be addressed separately, noting the interim financing can be brought back to the Board for signature at the next meeting. Mr. Boyles made motion, seconded by Mr, Parisot, to approve interim financing not to exceed $6 Million to run through the calendar year. 5 yeas. Mr, Parisot made motion, seconded by Mr. Boyles, to direct Mr. Galvin to prepare a RFP for $25 Million with 20-year term bank loan with both fixed and other terms and to have it prepared by August 19, Mr. Amunds said he wants it understood we are not making a decision on $25 Million at this point. Mr. Parisot replied, “That is my intent." Mr. Boyles stated this is not to the exclusion of a 30-year bond and he wants it understood this ig not an authorization to increase any project costs in any way. 5 yeas, August 5, 2014 -15- Minute Book 71, Page 206 Okaloosa County Board of County Commissioners TOURIST DEVELOPMENT - TAYLOR ENGINEERING TASK ORDER NO. 11 Mr. Ed Schroeder, Tourist Development Department (TDD) Director, requested approval of Task Order No. 11 with Taylor Engineering in the amount of $79,856 for Phase II preliminary design and environmental permitting for the Veterans Park/Living Shoreline Project. Mr. Matt Trammel, Taylor Engineering, stated Phase I was the waterfront portion and Phase II is for the upland section, Mr. Parisot made motion, seconded by Mr. Boyles, to approve Taylor Engineering Task Order No. 11. 5 yeas. TOURIST DEVELOPMENT - RFQ FOR FILM COMMISSION SERVICES AND APPOINTMENT OF REVIEW COMMITTEE Mr. Schroeder requested approval to issue a Request For Qualifications (RFQ) for Film Commission Services. He stated the current contract will expire in January 2015. Mr. Schroeder stated the Tourist Development Council (TDC) at its May 29 meeting recommended an increase in the contractor’s compensation and expenses. The FY 2015 Film Commission budget totals $100,000 to include compensation of $45,000; travel and trades shows at $28,000; and operating expenses at $27,000. He said the alternative are to make this a staff employee position or keep it status quo. Mr. Boyles referred to the comment of keeping it status quo which is not the recommendation of the TDC, saying the TDC’s recommendation was to increase compensation and expenses. He also asked why it is called a Film Commission when it is only one person. Mr. Boyles commented he can support it if it is appropriate to increase the resources but he thinks the TDC is trying to do that prematurely. He suggested Mr. Schroeder be given time to re-evaluate this position. Mr. Schroeder responded that he fully supports the decision of the TDC, adding the funding level was debated twice. Mr. Boyles asked if the current system is the best system. Mr. Schroeder answered it is accomplishing things but he does not think it will be the final look. Mr. Amunds referred to the agenda request which stated the budget for FY 2014 is $67,000 and the FY 2013 budget was $57,000. He questioned the totals for compensation and operating expenses. Mr. Boyles remarked those expenses do not equal $67,000. Mr. Parisot questioned the proposed recommendation to increase compensation by $7,000. He also stated when you are advertising for a RFQ you do not put ina August 5, 2014 -16- Minute Book 71, Page 207 Okaloosa County Board of County Commissioners set figure for compensation and expenses. Mr. Schroeder said the intent is to evaluate the applicants and negotiate a price. Mr. Boyles made motion, seconded by Mr. Harris, for staff to thoroughly review the position of Film Commission and bring back a recommendation on how it should be structured with the options of contract position, staff position, or hybrid. 5 yeas. TOURIST DEVELOPMENT - CONTRACT WITH LIFE'S A BEACH PUBLICATION FOR VISITORS GUIDE PRODUCTION Mr. Schroeder requested approval of a contract with Life’s A Beach Publications for production of the 2014-15 Visitor's Guide. A three-year contract has been negotiated with compensation not to exceed $74,341 annually for 150,000 copies of the Visitor’s Guide and 7,500 copies of the Convention Center flyer insert. Mr. Parisot made motion, seconded by Mr. Amunds, to authorize the Chairman to execute the contract. 4 yeas. (Mr. Boyles was not present.) PUBLIC SAFETY - AGREEMENT WITH FORT WALTON BEACH MEDICAL CENTER TO PROVIDE BAKER ACT SCREENING AND CRISIS STABILIZATION UNIT SERVICES Mr. Dino Villani, Public Safety Director, requested approval of the annual funding agreement with Fort Walton Beach Medical Center to provide Baker Act Screening and Crisis Stabilization Unit services. The cost for these services for FY 2015 is $266,738.04. Mr. Parisot made motion, seconded by Mr. Boyles, to approve agreement and authorize the Chairman to execute same. 5 yeas. CORRECTIONS - JAIL DOOR CONTROL SYSTEM Mr. Paul Lawson, Chief Corrections Officer, reported several lightning strikes during the April 30 rainstorm crippled the electronic door control systems and the connected video and intercom systems. The Facilities Maintenance Department has restored limited functions by using the remaining stock of chips and cards. Chief Lawson requested funding of $300,000 be placed in next fiscal year’s budget to replace this system. He further asked for authorization to advertise this project for bids and to establish a committee to evaluate the bids consisting of Purchasing Services Manager Jack Allen, Electrical Supervisor Neil Redmond, Corrections Lieutenant April McQueen, and Corrections Captain Stefan Vaughn. Mr. Parisot made motion, August 5, 2014 -17- Minute Book 71, Page 208 Okaloosa County Board of County Commissioners seconded by Mr. Boyles, to approve the recommendation of Chief Lawson. 5 yeas. CORRECTIONS - CORIZON HEALTH INC. AMENDMENT NO. 1 Chief Lawson requested approval of Amendment No. 1 to the Corizon Health Inc. contract (C13-2058-COR). The amendment will provide for payment to backfill a county employed Registered Nurse when absent in excess of three consecutive working days. Mr. Parisot made motion, seconded by Mr. Amunds, to approve Amendment No. 1 to the Corizon Health contract. 5 yeas. CORRECTIONS - CORIZON HEALTH INC. AMENDMENT NO. 2 Chief Lawson requested approval of the second amendment to the contract with Corizon Health Inc. The amendment will provide for an additional mental health counselor. Mr. Parisot made motion, seconded by Mr. Amunds, to approve Amendment No. 2 to the Corizon Health contract. 5 yeas. AIRPORTS - ENTERPRISE FLEET MANAGEMENT, RENEWAL OF AIRPORTS LEASE VEHICLES Mr. Sunil Harman, Airports Director, referred to the leased rate quotes from Enterprise Fleet Management and requested approval to renew the lease for the Airports leased vehicle fleet. Mr. Harris made motion, seconded by Mr. Parisot, to approve the request. Mr. Boyles said he maintain his position that all vehicles for all departments should be run through the County’s Fleet Department. He remarked that he saw a shiny new blue Airport vehicle earlier this morning with no county signage/logo on it. 4 yeas, 1 nay. (Mr. Boyles voted no.) AIRPORTS ~ AGREEMENT WITH PLANENOISE TO COLLECT AIRCRAFT NOISE COMPLAINTS AT DESTIN AIRPORT Mr. Harman requested approval of an agreement with PlaneNoise as a sole source provider to collect aircraft noise complaints and develop monthly data reports of impacted areas around the Destin Airport. Discussion ensued regarding the importance of collecting this empirical data to be shared with the FAA and whether or not individuals will be satisfied with recording a telephone complaint rather than talking to a person. Upon inguiry by Mr. Harris, Mr. Harman stated the Destin Airport has been there since 1961. Mr. Harris spoke about subsequent housing construction and asked what people expect when building August 5, 2014 -18- Minute Book 71, Page 209 Okaloosa County Board of County Commissioners next to an airport. Mr. Harman said this is not the same type of airport as it was when the houses were built. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the agreement with PlaneNoise. 5 yeas. OLD BUSINESS ~ SCHOOL BOARD TEEN DRIVER'S CHALLENGE DISBURSEMENTS Mr. Rick Owen, Administrative Manager, stated the Board has been presented with receipts for disbursements for the Megan Warman Driver Education Safety Program from the School Board’s Teen Driver's Challenge budget approved on March 18, 2014. Mr. Harris made motion, seconded by Mr. Parisot, to approve