Okaloosa County BOCC — October 7, 2014 — Minutes — reading text

(Interoperable Emergency Communications Grant Program for Statewide Law Enforcement Radio System) RESOLUTION NO. 14-123 (BA #122) (ad) Resolution amending FY 2014 Budget, General Fund (Transportation Disadvantaged Trust Fund Grant) RESOLUTION NO. 14-124 (BA #123) (e) Resolution amending FY 2014 Budget, General Fund (Florida Coalition Against Domestic Violence and/or sexual assault Law Enforcement Service Units Grant) RESOLUTION NO. 14-125 (BA #124) (£) Resolution amending FY 2014 Budget, General Fund (Florida Department of State program grant) RESOLUTION NO. 14-126 (BA #125) (g) Budget Transfer: General Fund, approved funding for Sheriff's Office to join the Board’s Voice Over Internet Protocol Network, BT-14-46 August 5, 2014 -6- Minute Book 71, Page 197 Okaloosa County Board of County Commissioners 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. BCC Records: Regular Meeting Minutes of June 17, 2014 and July 1, 2014 Corrections: Contract renewal with Oasis Management Systems Growth Management: Letter to Department of Economic Opportunity regarding use of program income funds Growth Management: Correcting task order number for Trip and Equipment Grant Agreement from Task Order #56 to Task Order #57 Human Resources: Signature and approval authority for Risk Management and Purchasing Departments during department manager absences Information Systems: Information technology services contracts with TIG, L-3, and TEKLINKS Public Event Permit request from Emerald Coast Professional Firefighters Council for intersection charitable collections, Muscular Dystrophy Association Boot Drive County Administration: Real Estate Transfer Agreement with Ocean City-Wright Fire District RESOLUTION NO. 14-127 Public Event Permit request from Choctawhatchee High School Cheerleaders for First Annual College Colors 5K Run Public Safety: Approve and acknowledge Scope of Services Statement for Kronos Telestaff software update Public Safety: Approve direct payment of outstanding June 2014 invoice from Airgas in the amount of $2,663.67 Public Safety: Direct payment of TracStar Systems Invoice #0000044104 for satellite communication service in the amount of $3,420 for period July 1, 2014 through June 30, 2015 Public Safety: Direct payment of Technical Innovation Invoice #R03464 in the amount of $25,900 for technical support and maintenance of EOC audiovisual equipment Public Safety: Direct payment of Mackay Communications Invoice #S004013641 in the amount of $16,311 for satellite phone service for period of July 1, 2014 through June 30, 2015 Public Safety: Direct payment of Emergency Communications Network LLC Invoice #ECN-016951 in the amount of $27,650 for the period July 1, 2014 through June 30, 2015 and renewal for CodeRED System Public Safety: Direct payment of Blackmon Agency Invoice #072814BA01l in the amount of $9,615 for annual UPS system maintenance contract August 5, 2014 -7- Minute Book 71, Page 198 Okaloosa County Board of County Commissioners 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 40. Public Safety: Direct payment of ESi Acquisitions Inc. Invoice #INV11233 in the amount of $15,522.10 for continued support of the WebEOC System for period of July 1, 2014 through June 30, 2015 Public Safety: Application to Edward Byrne Memorial Justice Assistance Grant Program for Judge Ben Gordon, Jr., Visitation Center in the amount of $20,543 County Administration: Resolution approving the Okaloosa- Walton Transportation Planning Organization's voting membership reapportionment plan RESOLUTION NO. 14-128 Public Works: Temporary Use for Special Public Event Permit from American Foundation for Suicide Prevention for Out of the Darkness Community Walk at Beasley Park on November 15, 2014 Public Works: Request from Lisa Day of Big Day Weddings for a Qualified Beach Vendor Certificate for calendar year 2014 Public Works: Request from Connie Turner of Sugar Beach Weddings for a Qualified Beach Vendor Certificate for calendar year 2014 Public Works: Authorization to advertise for public hearing on September 2, 2014 a request from David and Janet Price to vacate portion of Gibson Road Purchasing: Reject the compressed natural gas roll-off truck bid and authorize staff to re-bid Purchasing: Approval quotes in lieu of bids and purchase of replacement 50-ton drop lowboy trailer from Pitts Trailer for $58,795.01 Purchasing: Ratification of task order list and amendments of the contracts with the LPA Group and Reynolds, Smith and Hill Inc. for completion of existing task orders Purchasing: Northwest Florida State College facilities rental agreement for American Heart Association fundraiser Purchasing: Authorization to auction surplus items Purchasing: Reject proposal by Emerald Coast Aviation for aircraft repair and maintenance at Northwest Florida Regional Airport and authorization to re-advertise Purchasing: Approval of Change Order No. 6 with Jimmy Henderson II Construction which retroactively extends the contract time from July 21, 2014 through August 11, 2014 Human Resources: Renewal of Petroleum Storage Tank Liability Insurance Tourist Development: Final payment of $7,500 to Horizons Foundation for Burning Up the Beaches Car Show August 5, 2014 -8- Minute Book 71, Page 199 Okaloosa County Board of County Commissioners 41. Public Works: Authorization to advertise for public hearing to consider request to add street light on Santa Rosa Boulevard in Okaloosa Island MSBU 5 yeas. 5. Airports: Amendment No. 1 to contract with Fuel FX dba Emerald Coast Aviation for fuels management and operations services at Northwest Florida Regional Airport Mr. Harris made motion, seconded by Mr. Parisot, to approve this amendment. 4 yeas, 1 abstained. (Mr. Boyles abstained.) 39. Human Resources: Employee benefits, contracts with Metropolitan Life Insurance Company Mrs. Kay Godwin, Human Resources Director, stated this item is for renewal of insurances. She said they have the contracts for life and long-term disability insurance but there has been a delay in receipt of the dental insurance. Mrs. Godwin asked for approval of the dental program as outlined, saying she will bring the contract back at the next meeting. She said the reason for approval of the dental program is because open enrollment is slated to begin and will run through September 12. Mrs. Godwin reiterated her request is to approve the contracts for life and long-term disability and to approve the dental program with that contract being presented at the next meeting. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the department head’s request. Mr. Harris stated he has a problem with approving something in advance when the contract is not available to review. Mrs. Godwin replied the policy has been approved by the County Attorney and the company. She explained the form was the problem. 5 yeas. WATER & SEWER SYSTEM - CONTRACT RENEWAL WITH SUNGARD PUBLIC SECTOR FOR SOFTWARE MAINTENANCE Mr. Jeff Littrell, Water & Sewer System Director, requested approval of the annual renewal for software with SunGard Public Section Inc. Mr. Harris made motion, seconded by Mr. Amunds, to approve the contract renewal as recommended by the department head. 5 yeas. August 5, 2014 -9- Minute Book 71, Page 290 Okaloosa County Board of County Commissioners FORM 8B MEMORANDUM OF VOTING CONFLICT FOR | COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME--FIRST NAME—MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Boyles, Nathaniel Dodson County Commissioner, District 3 MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON 302 N Wilson St., Ste. 302 WHICH I SERVE IS A UNIT OF: ony COUNTY Ccity COUNTY JoTHER LOCAL AGENCY Crestview Okaloosa NAME OF POLITICAL SUBDIVISION: Okaloosa County DATE ON WHICH VOTE OCCURRED My POSITION IS: August 5, 2014 ELECTIVE [DO] APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a busiriess associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent speciai tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a “relative” includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A “business associate” means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). * " * oT ® * * * oT * * w * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. * w * * w oT * * * w w * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: « You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) '|-+—-You'riust digelose drally the nature of your confit in the manly before particlpett ing. om ’ ad y 10 1ST! j 1M YT ~eecopy of the form must be provided Immediately to the other members of the agency. = 7 ig oF QfsIceRs (contntieg) + The form maa be reac publ atthe ext meating after thd form is fied, cn HOM Minnitialt aaNOS IF YOU MAKE NO ATTEMPT 10 alae be THE DECISION Pe B SUSSICN aT THE: MEETING: * " 1a +...You must complete the form and file it within 15 days affer.the véte ocours with the person Tesponsible for recording tha minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to ‘the other members of the, “agency, and the form must be read publicly at