Okaloosa County BOCC — September 3, 2013 — General Engineering Services TDD — reading text

PROPOSER SHEET GENERAL ENGINEERING SERVICES FOR THE TDD PROPOSAL DUE: SEPTEMBER 20, 2013 PROPOSER RECEIVED Polyenginerring 9/19/2013 Heffernan Holland Morgan 9/20/13 Preble-Rish, Inc 9/20/13 Hatch Mott MacDonald 9/20/13 Matrix Design Group 9/20/13 ATKINS 9/20/13 Genesis Group 9/20/13 Review Committee Kelly Windes — Commissioner Elliot Kampert - Growth Management Director Jason Autrey —- Public Works Engineer Bill Leaman - Conference Center General Manager Richard Brannon - Purchasing Director GUIDELINES FOR STATEMENT OF QUALIFICATIONS/ PROPOSAL CONSULTING ENGINEERING SERVICES FOR OKALOOSA COUNTY The purpose of this Request for Proposal/Qualifications is fo provide interested consultants with guidelines and information to enhance their submission of proposals on the project entitled “CONSULTING ENGINEERING SERVICES FOR OKALOOSA COUNTY.” It is expected that the consultants’ contract will consist of fixed hourly costs for all positions required to complete any public infrastructure projects for professional engineering services including but not limited to: engineering studies; surveys, engineering design: preparation of plans, specifications and contract documents; preparation of cost estimates; obtaining necessary federal, state and local governmental agency permits (fees to be provided by County); construction inspections; construction management; contract administration; project completion certifications and as-builts as may be required; presentations to the Board of County Commissioners and the general public; right-of-way identification, appraisal and assistance in acquisition; assistance in identifying and acquiring grants and loans from federal agencies or other applicable sources of funding. The types of public infrastructure projects which may be assigned include: Convention Center improvement and expansion projects, landscaping, lighting and electrical, new building construction projects, parking structure, highway walkover construction, performance pavilion project, building refurbishment facilities management; and any other type of project which may be under the purview of the Tourist Development Depariment and the Emerald Coast Convention Center. or any other County deparimeni. Services of the consultant shall be under the general direction of the County Department Director initiating the work or his or her designee, who shall act as the County’s representative during the performance of the scope of services. These negotiations will conform to the Florida Consultants Competitive Negotiation Act (CCNA) Chapter 287.057, Florida Statutes and County policy. Once these fixed hourly costs are negotiated and the contracts signed, each miscellaneous project will be negotiated relative to the number of hours required by each position to accomplish the scope of work. The engineering costs will be based on time and expenses with a not to exceed limit based on the negotiated hours and expenses. The results of this negotiation will result in a Task Order for the miscellaneous project. The County's standard form of consulting agreement will be utilized. The term of this contract will be for three (3) years. The County reserves the right to renew any contract for one (1) additional three-year contract period. Renewal of the contract period shall be recommended by the Tourist Development Department and/or the Emerald Coast Convention Center. The Board of County Commissioners reserves the right to accept or reject any or all statement of qudlifications/proposals or to waive any informality existing in any proposal, or to accept the proposals which best serves the interest and intent of this project and is from the most responsive and responsible firms. An original and five (5) copies of the proposal will be required with all copies having been signed by a company official with the power to bind the company in its proposal. All must be completely responsive to the Request for Proposal/Qualification guidelines for consideration. The content of the statement of qualification/proposal of the successful firms will become a basis for contractual negotiations. Last Revised — 02/26/2013 2