Fort Walton Beach Council agenda — 05-22-12 regular — reading text

consolidation can never come up again. The vote on the motion to maintain the City' s Police Department carried unanimously. 6p Connell gfFort Walton Beech Page 2 - Packet Pg. 79  8. 3. a Special Meeting Minutes May 10, 2012 RESULT: ADOPTED ( UNANIMOUS] MOVER: Bobby Griggs, Council Seat I SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson ADJOURNMENT: 6: 27 pm Approved: Mayor: Attest: City Clerk m0m Cm Council ofFe l W Ifea Beach Page 3 Packet Pg. 20  8. 4 City Council of Fort Walton Beach FINANCE MEMORANDUM To: Robert T. Meams, City Manager From: Brandy Ferris, Finance Director Date: May 22, 2012 PAWS Contract Renewal BACKGROUND: 1. 1 The City of Fort Walton Beach has an annual contract with the Panhandle Animal Welfare Society ( PAWS). The most recent contract expired on September 30, 2011. The City has continued to pay for the services that have been received in accordance with the amount approved by City Council in the FY 2011 - 12 budget. 1. 2 The proposed contract requires City Council approval and will cover the period that began October 1, 2011. The contract tern is for one ( 1) year, expiring September 30, 2012. 2. DISCUSSION: 2. 1 The concept used to determine the City' s share of the animal control costs is that each participating local government and the Air Force pays a per capita share. 2. 2 The contract specifies full time animal control during normal business hours ( Monday - Friday, 8 -5) and on -call animal control 24 hours a day, 7 days a week for emergencies. 3. FINANCIAL INFORMATION: 3. 1 The contract amount is $ 82, 710, as approved by City Council in the FY 2011 - 12 budget. 4. RECOMMENDATION: 4. 1 Staff respectfully requests City Council authorization for the City Manager to execute a one ( 1) year contract with the Panhandle Animal Welfare Society ( PAWS) for fiscal year 2011 - 12 in the amount of $82, 710. ATTACHMENTS: PAWS Contract ( PDF) SIGNATURE BLOCK: Finance Skipped 05/ 15/ 2012 8: 58 AM Brandy Ferris Completed 05/ 15/ 2012 8: 58 AM City Attorney Completed 05/ 15/ 2012 12: 21 PM Carole Jones Completed 05/ 15/ 2012 2: 03 PM City Manager Completed 05/ 16/ 2012 10: 41 AM City Council Pending Packet Pg. 21  84. CONTRACT FOR SERVICES October 1, 2011— September 30, 2012 2012 THIS CONTRACT, made and entered into this day of , between the Panhandle Animal Welfare Society, Inc., ( hereinafter referred to as " PAWS ") and the CITY OF FORT WALTON BEACH, FLORIDA (hereinafter referred to as " City"). Witness: WHEREAS, the parties do agree that the purpose of this contract is to establish PAWS as the administrative and enforcement agency for any Okaloosa County Animal Control Ordinances, City Ordinances and applicable Florida statutes pertaining to animals; NOW, THEREFORE, in consideration of the covenants and agreements herein contained, the parties hereto agree as follows: 1. The City will pay the annual sum of $82,710.00 a Fiscal Year to be disbursed in quarterly payments of $20,677. 50. Such annual amounts are based on a per capita division of costs among local governments which contract for PAWS services. Payment shall be made upon receipt of a quarterly statement submitted by PAWS to the City. 2. Impound fees collected by PAWS pursuant to this contract shall be retained by PAWS to assist in offsetting the cost to the City of animal control. In the event that impound fees collected by PAWS during the term of this Contract exceeds the total budget established by PAWS in any fiscal year for animal control, PAWS shall pay a portion of the excess collections based upon a per capita division among those local governments that contract for PAWS services during each fiscal yew. PAWS agrees within ninety ( 90) days after the completion of each approved fiscal year of this contract to provide the City an audit of animal control income and expenses performed by an independent certified accountant. 3. PAWS shall not be responsible for the removal of dead animals on public property or public right of way. Dead animals on private property may be picked up for a fee as determined by PAWS, after the fee has been paid by the owner of the animal or the owner of the property. 4. PAWS will enforce all applicable Okaloosa County ordinances, City Ordinances and Florida statutes relating to animal control, including the following duties and responsibilities: 4. 1 Provide appropriate equipped, certified Animal Control Officers during the normal business hours of 8: 00 A.M to 5: 00 P.M Monday through Friday to enforce the ordinances of Okaloosa County and Florida statutes. Operations will be via demand / response system which prioritize incoming animal control demands for services from citizens, and dispatches calls to Animal Control Offices in the field. Officers will respond to citizen requests for assistance, and, when not actively engaged in answering dispatched calls, will perform routine patrolling of the service area. Page 1 of Packet Pg. 22  8. 4. a 4.2 Issue citations against and / or impound animals determined to be in violation of applicable County ordinances or Florida statutes; manage the investigation and prosecution of cruelty, abuse, neglect and abandonment cases, including the designation and supervision of dogs classified pursuant to Florida' s " Dangerous Dog" statutes. 4.3 Provide adequate food, shelter and emergency care as necessary for all impounded animals and stray animals apprehended in the field of surrendered at the PAWS shelter until placed or otherwise humanely destroyed according to law. 4.4 Maintain suitable office hours at the PAWS animal shelter for the purpose of transacting business in connection with the duties under Us contract, including, but not limited to, receiving stray or owner surrendered animals and handling transactions for the redemption or impounded and stray animals. 4. 5 House each impounded and stray animal for the period of time specified by applicable County ordinance or Florida statutes and quarantine bite cases pursuant to a cooperative agreement with the County Health Department. 4.6 An Animal Control Officer will remain on -call after hours 24 hours a day, seven days a week to respond to emergencies involving injured animals; vicious animals that have bitten or inflicted an injury on a person or other animal; cruelty cases; and other situations reasonably considered to constitute a physical threat to humans or animals. 5. PAWS will maintain accurate and detailed records of all stray, impounded or owner released animals coming into its custody including dispositions; records of all bite cases and reports of investigations; and detailed financial records of all fines and impounds fees collected. These records shall be open for inspection during normal business hours to persons designated by the City to review them. In addition, PAWS shall provide to the City a quarterly animal control activity summary. 6. PAWS will initiate and maintain a program of public education concerning animal related laws; and promoting responsible pet ownership. 7. PAWS will assist any City- designated agency or group of volunteers on special tasks, such as responding to dog packs, emergency management, and other animal - related situations. Requirements for such assistance will he communicated by the City to PAWS in advance, either in writing or verbally, to permit rescheduling of work assignments. As a matter of convenience to private citizens, PAWS may provide pet euthanasia service and disposal of remains for a reasonable fee determined by PAWS. 9. This contract is for the performance period October 1, 2011 through September 30, 2012 and shall remain in force for a period of one year, contingent upon the annual appropriation by the City legally available funds as provided in this section. City' s Page 2 of 4 Packet Pg. 23  84. obligation to pay the amount due hereunder in any fiscal year is contingent upon the appropriation by the City Council of legally available funds for the purpose set forth in this contract. City agrees and hereby directs its managers to provide for the amounts due hereunder in each annual proposed budget submitted to the City Council as a separately stated line item for animal control. In the event the City Council deletes such line item for the payment for the amounts due hereunder from the budget as finally enacted for such fiscal year, the same shall constitute an event of non -appropriation with respect to this contract, and this contract and the terms contained herein shall terminate effective as of the end of the fiscal year of the