Okaloosa County BOCC — October 4, 2013 — Ground Transportation Policy 11-13 — reading text

NORTHWEST FLORIDA REGIONAL AIRPORT GROUND TRANSPORTATION POLICY REVISED 12/1/13 ITEM Article 1 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 1.12 1.13 1.14 1.15 1.16 1.17 TABLE OF CONTENTS DESCRIPTION General Commercial Vehicles General Application Form Permits Decals Vehicles Vehicle Exterior and Interior Vehicles Under Repair Transfer of Permits Equipment Insurance Hold Harmless Vehicle Inspections Passenger Rates Care of Premises Dress Identification Badge Occupational License PAGE 10 1.18 1.19 1.20 Article 2 2.1 2.2 2.3 2.4 2.5 2.6 2.7 — 2.8 2.9 2.10 Article 3 Article 4 Article 5 Article 6 Article 7 Article 8 Article 9 Article 10 Refunds Signage Subcontracting Vehicles Operational Procedures Passenger Pick Up Passenger Drop Off Ready Line Queue Refusal of Fare ~ Parking Silent Paging Pre-arranged Pick Up Airport Hours of Operation Enforcement Courtesy Vehicles Bus Permits Courier/Delivery Services Exempt Activities General Rules Advertisements on vehicles Charitable and Religious Events Background Checks 10 10 10 10 10 11 1] 11 12 12 12 12 12 12 13 13 14 14 14 Article 11 Article 12 12.1 12.2 12.3 Article 13 13.1 13,2 Article 14 Article 15 Attachment A Attachment B Example 1 Schedule A Disqualifications Suspension and Revocation Conduct Suspension Revocation Enforcement Authority Penalties Authority of Airports Director To Establish Additional Rules and Regulations Definitions | Acknowledgment Letter Hold Harmless Rate Sheet Fees 16 16 16 16 17 17 17 18 18 22 23 24 25 THE NORTHWEST FLORIDA REGIONAL AIRPORT GROUND TRANSPORTATION POLICY (“POLICY”) PERTAINS TO AND COVERS INTRASTATE TRAVEL ONLY. DIFFERENT RULES, REGULATIONS, AND INSURANCE REQUIREMENTS APPLY TO INTERSTATE TRAVEL. PLEASE SEE FLORIDA STATUTES FOR MORE INFORMATION ON INTERSTATE TRAVEL. GENERAL All Commercial Vehicles utilized to pick up passengers, pick up or drop off baggage, packages, or any item or object in general, shall be required to comply with this Policy. Commercial Vehicles shall have valid Airport Permits and shall observe all rules and regulations of Northwest Florida Regional Airport (“Airport”) and the laws of the State of Florida. This Policy is not applicable to the following unless specified herein: 1. Air Cargo transportation vehicles. 2. Military owned vehicles. 3. Operators who discharge passengers and baggage only. 4. Church vans or buses with proper church signage and registration. 5. Private passenger vehicles (i.e., non-commercial vehicles). ARTICLE 1 COMMERCIAL VEHICLES 1.1 GENERAL: All Commercial Vehicles operating at the Airport shall comply with all applicable local, state and federal laws, codes, and regulations. There shall be no limit to the number of vehicles permitted by an Operator. However, each vehicle shall have a valid permit. 1.2 APPLICATION FORM: Each Operator desiring to obtain a new Airport Permit or renew an existing permit shall fill out a permit application in Airport Administration during the hours of 8:00 A.M. - 10:00 A.M. and 1:00 P.M. - 3:00 P.M., Monday thru Friday, except holidays. Each vehicle for which a permit is requested must have a current registration listed as class code 9, a title listed as taxi and insurance as required before the application form will be processed. Full payment of the required Airport Permit fee must accompany each application form or the application will not be processed, Fees must be paid by cash or check. 1.3 PERMITS: Operators desiring to conduct business at the Airport shall obtain an Airport Permit, which includes a color-coded decal, before engaging in picking up passengers, baggage, parcels, or any other person or thing for which the Operator will receive a Fare or any other type of compensation. Permits will not be required to discharge passengers at the Airport. Permit applicants must sign a statement (see Attachment “A’’) acknowledging they have read and agree to comply with this Policy. The signed acknowledgment will be kept on file in Airport Administration. Any person who refuses to sign such the acknowledgment will not be eligible for a permit. The issuance of a permit to the Operator is not to be construed as permission to perform any other commercial activity at the Airport. Operators are strictly prohibited from entering into contracts with Airport tenants for delivery of baggage and/or passengers without acquiring a permit from the County. Permits shall be issued by Airport Administration upon all permitting requirements being met. Permitting fees are set forth in Schedule A, attached hereto. Permits shall expire one (1) year from the date of issuance. No Commercial Vehicle shall be allowed to pick up passengers and/or baggage, packages, or any item from the Airport without a valid permit. Out-of-town companies shall be charged a one-time fee for any pick up. Such authorization shall be limited to one pick up per quarter. Registration and inspection of the vehicle will be required. However, background checks and motor vehicle records will not be required. To qualify as an out- of-town company, the company must be located at least seventy-five (75) miles from the Airport. There are annual, quarterly and one-time permits, 1.4 DECALS: Upon full payment of all permit fees and compliance with all permitting requirements, a permit decal shall be issued for each Commercial Vehicle listed on the Airport Permit. Only those Commercial Vehicles displaying valid permit decals shall be allowed to pick up passengers, baggage, parcels or conduct business at the Airport. Decals shall be permanently affixed on the left side of the rear bumper or in an upright position to the left side of the rear window and shall be clearly visible at all times. Temporary permits shall be hung on the rear view mirror and shall be clearly visible and legible at all times. No decal shall be purposely defaced, changed, altered or obstructed. No decal shall be required to enter the Airport to discharge passengers. All letters and numerals on decals must be legible at all times. In the event a decal is lost or damaged beyond recognition, a replacement decal may be obtained upon payment of the fee set forth in Schedule A attached hereto. In applying for a replacement decal, the Operator shall submit a statement in writing setting forth the circumstances resulting in the loss or damage of the original decal. 1.5 VEHICLES: All companies shall have a vehicle fleet at the Airport no older than ten (10) years in age. Existing companies with fully-permitted vehicles shall have three (3) years from the date of this Ordinance to comply with this requirement. All companies shall be in full compliance no later than three (3) years from the date of this Ordinance. Existing companies shall not be allowed to register a non-compliant vehicle after October 1, 2015. 1.6 VEHICLE EXTERIOR AND INTERIOR APPEARANCE: Vehicles shall be maintained appropriately. The exterior and interior shall be fully operational, safe, neat, clean and presentable at all times. Airport Administration shall have the right to require the Permittee to clean and repair any vehicle found in violation of this section. Further, Airport Administration shall require that any equipment that is not fully operational or that has sustained exterior or interior damage, which adversely affects the safety, appearance, comfort or performance, be removed from service immediately and repaired. Prior to such vehicle resuming its operations at the Airport, the vehicle shall be re-inspected. 1.7 VEHICLES UNDER REPAIR: If the company uses a replacement vehicle, the company must transfer the permit from the disabled vehicle, or obtain a temporary permit for the new or temporary vehicle. All requirements necessary for the issuance of permits or transfer of permits will apply. 1.8 TRANSFER OF PERMITS: Permits may be transferred to another vehicle upon successful completion of the safety inspection and payment of the transfer fee established in Schedule A. All other rules and regulations of this Policy must be strictly adhered to. 1.9 EQUIPMENT: All Commercial Vehicles shall be air-conditioned and heated and shall have three (3) or more doors. Commercial Vehicles must be vehicles with sufficient seats for each passenger and capable of catrying passengers and baggage with comfort and safety. Child restraint devices are required to transport children. Child restraints must be in accordance with Florida Statutes. Commercial Vehicles shall be equipped with communications capability to contact someone in an emergency situation. Commercial Vehicles shall display the name of the company with signage, which clearly defines the permitted vehicle as a Commercial Vehicle. (1) Each Commercial Vehicle shall carry, within the passenger compartment of the vehicle, an up to date and fully charged, United Laboratories tested or National Fire Protection Association (NFPA) approved ABC fire extinguisher and each Operator shall be proficient in its operation and use. (2) Each Commercial Vehicle shall be equipped with a trash or refuse receptacle to be utilized by Operator and passengers for refuse, trash, etc. It is expressly prohibited for anyone to throw or dump trash, as defined in FL Statute 403, from a motor vehicle onto roads, rights of way, or any County property. FL Statute 403.413, also known as the Florida Litter Law shall be strictly enforced. Okaloosa County Ordinance No. 87-33 Section 11-132. (3) Commercial Vehicles shall contain two (2) road side flares or reflector type warning devices, all equipment necessary to change a tire, and an adequately inflated operational spare tire designed for the vehicle in which it is carried. 1.10 INSURANCE: Permittee shall obtain and maintain continuously in effect at all times during the term of the permit, automobile liability insurance covering ground transportation operations at the Airport. All automobile liability insurance shall provide not less than FIVE HUNDRED THOUSAND ($500,000) dollars Combined Single Limit (CSL) bodily injury and property damage liability. Workers Compensation insurance shall be included, unless expressly exempted by law. All insurance shall name Okaloosa County as an additional insured. Permittee shall give the County thirty (30) days prior written notice of any cancellations of insurance, or any reduction in coverage or any other major changes in insurance. Permittees shall provide to County proof of insurance in the term of an original certificate of insurance including a schedule of covered vehicles evidencing all insurance and a current list of authorized drivers under their policy. The County reserves the right to increase the minimum liability and public liability insurance requirements as circumstances may warrant. 1.11 HOLD HARMLESS: Each Operator must sign a Hold Harmless Agreement prior to permitting which shall be kept on file in Airport Administration. Please see Attachment B. Hold Harmless Agreement. To the fullest extent permitted by law, Permittee shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Permittee and other persons employed or utilized by the Permittee in the performance of this Agreement. 1.12 VEHICLE INSPECTIONS: The Airport Director, designee, or any Airport Police Officer may inspect a Commercial Vehicle at any time while on Airport. property All permit applicants must have their vehicles inspected. Inspections are conducted by the Airport Police Officer or a designated representative of the Airport Director. Vehicles shall be inspected for air conditioning and heating, cellular phone, ABC fire extinguisher, first aid kit, flares or triangles, proper signage on the vehicle, proper proof