Okaloosa County School Board — Regular Meeting, December 14, 2015 — reading text

Motion to approve Engineered Drawings in the amount of $6,000, as required by our Facilities Planning and Maintenance Support Services Department. This purchase is required prior to the installation of the WeatherBug Outdoor Alerting System, which was previously School Board approved September 14, 2015. For additional information, please contact Nick Kootsouradis, Assistant Superintendent, School Operations at (850) 833-7117. File Attachments WEATHERBUG QUOTE.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Exempted Purchase: Flocabulary, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,760.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase of annual digital site licenses from Flocabulary in the amount of $25,760. Public Content Request approval to purchase digital site licenses from Flocabulary in the amount of $25,760. The contract is effective December 15, 2015 through December 16, 2016. Funding will be paid from General Funds, Project 6123 Reading Instruction and a copy of the quote is attached. This purchase is exempt under 6A-1.012(11)(b). For additional information, please contact Ann Flanagan, Reading Specialist, Curriculum at (850) 833-6312. File Attachments FLOCABULARY QUOTE.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Multi-Year Purchase: Turnitin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval Meeting : Dec 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,246.00 Budgeted : Yes Budget Source : General Funds, Project 7054 AP Initiative Recommended Action : Motion to approve the two (2) year contract with Turnitin to purchase plagiarism prevention software for a total of $9,246. Public Content Motion to approve the two (2) year contract with Turnitin to purchase plagiarism prevention software for a total of $9,246. This purchase requires School Board approval under 2-17 (A)(4) multi-year agreements. The contract is effective 8/27/2016 through 8/26/2018 and requires early approval to receive the discount. Funding will be paid from general funds, project 7054 AP Initiatives. For additional information, please contact Donnie Pridgen, Niceville High School at (850) 833-4114. File Attachments turnitin quote.pdf (32 KB) SIGNED TURNITIN DOC.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 ITB 16-03 Fire Alarm Certification & Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,390.00 Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the committees recommendation to award ITB 16-03 Fire Alarm  Certification & Repair to Fire Control Systems. Public Content Motion to approve the committees recommendation of award for ITB 16-03 Fire Alarm Certification & Repair to Fire Control Systems, who were awarded schedules A & B. Schedule A will be used on an as needed basis and schedule B in the amount of $31,390. The contract is for a five (5) year period, effective January 11, 2016 through January 10, 2021. Funds will be paid from Capital Funds and a copy of the tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning & Maintenance at (850) 689-7159. File Attachments ITB_16-03.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Memorandum of Understanding (MOU)  between Panhandle Area Educational Consortium (PAEC) under the Washington County School District and Okaloosa County School District for Title I Part C Migrant Education Program Services, presented by Dr. Sandy Arteaga, Title I/X Specialist and recommended for approval by Superintendent. Meeting : Dec 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Udnerstanding (MOU) between Panhandle Area Educational Consortium (PAEC) under the Washington County School District and Okaloosa County School District for Title I Part C Migrant Education Program Services. Public Content FLDOE is now requiring a Memorandum of Understanding between the Panhandle Area Educational Consortium (PAEC) under the Washington County School District and Okaloosa County School District for Title I Part C Migrant Education Program Services. PAEC has provided the following services to OCSD over the past several years: • Identification and Recruitment of migrant students to include evenings and weekends. • Supplemental educational services during the school year and during the summer to eligible migrant students. • Provide support services to school districts and families that fall within the Reasonable, Allowable and Necessary criteria. • Prepare, complete, and submit the Project Applications along with its Budgets. • Prepare, complete, and submit a Consolidated Budget. • Respond to the annual Work Papers and submit the necessary documentation as requested by FLDOE. • Prepare documentation for monitoring and participate in monitoring activities. Coordinate the monitoring schedule with FLDOE Migrant Program. • Maintain compliance items as defined by the Florida Department of Education. • Evaluate the Migrant Education Program serving member and participating districts as a consortium.  • Prepare, complete, and submit the Mid-year Evaluation Report and Annual Evaluation Report. • Ensure that activities align with the Migrant Comprehensive Needs Assessment and the Migrant Service Delivery Plan. • Provide professional development workshops as it relates to Title I Part C. • Coordinate activities with other agencies, both within the State and with other States nationwide, including the transfer of student records, if necessary. • Keep up to date on current migrant rules and regulations and how they might affect Title I programs through participation in state conferences, national conferences, local meetings, professional development opportunities, webinars, and trainings. • Conduct migrant parent meetings to ensure that parents are