Fort Walton Beach Council agenda — 01-22-08 regular agenda — reading text

PURCHASE AMOUNT: N/A 24. BID TABULATION ATTACHED: ® YES NO ADD'L MAT FDR 25. TERM OF CONTRACT: Net 30 Days 26. BID VALID TO: February 11, 2008 27. BID PRICE VALID FOR TERM OF CONTRACT: ® YES NO 28. WARRANTY PERIOD: 2 Year, bumper to bumper 29. DELIVERY TIME: 30 days 30. STATE CONTRACT: YES ® NO 31. CONTRACT #: N/ A 32. CO -OP PURCHASE: YES ® NO 33. AGENCY: N/A 34. EXPECTED LIFE OF ITEM: 10 years 35. ITEM DEMO' D: YES ® NO 36. REFERENCES CHECKED: ® YES NO N/A 37. CONTRACT: ATTACHED ADD'l MAT FDR ® N/A 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO ® N/A 39. CURRENT VENDOR: YES 40. CURRENT PRICE: N/A SUBMITTED BY: z- x I - Allen Lassiter Ilate Service Operations Manager REVIEWED AND CONCUR: 11q /49 L? homas Murray, PE Date Public Works Director REVIEWED AND CONCUR: 0116 Mi a 1 m Date Purl REVIEWED AND CONCUR: zr0GTEt_- r To CH APP " vac_ Lis bsher Date of Quo&& -r TCAJ% 3S F E9- IFSiZ Finance Director of CASITAL. " SsouALS. USF REVIEWED AND CONCUR: 111( 0/ o Jo ahan Date lager e Ci 21. Comments Ingram Equipment Co., Pelham, AL, is the lowest, responsive, responsible bidder and submitted a bid for a Freightliner /M2 truck with a K -Pac container hoist. This truck will be used to deliver front load dumpster containers to commercial customers. This vehicle will replace City vehicle # 2319, a container carrier.  O O N r r L N N cu u C) N V O M i Z O a  CITY COUNCIL MEETING January 22, 2008 Consent Agenda Consideration of a request to waive fees for Relay for Life Golf Tournament on March 8, 2008 City Manager) Council Action 1st 2nd Vote: Agenda Item Number: 5  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM TO: Joyce Shanahan, City Manager FROM: Carole Jones, Executive Assistant SUBJECT: Waive Fee for Relay Golf Tournament DATE: January 15, 2008 Background For several years the City has sponsored a Golf Tournament to benefit the American Cancer Society. In May 2007 we sponsored a benefit tournament for a very sick Police Officer, for which the City Council graciously waived the tournament fees. We had scheduled a Relay tournament for October 2007, but decided to cancel it as another benefit tournament, this time for a very sick Deputy Sheriff' s Officer, was scheduled for the next day. At the time we cancelled, we reserved the date of March 8, 2008 to try again. Discussion The City has always been very supportive of the Relay for Life fundraising efforts, but over the past year in particular, the City has had to severely tighten the budget belt. It is precisely for this reason that the Relay Team is formally requesting Council' s support by waiving the fees for the Tournament on March 8, 2008. By not having to charge a rate to pay the fees, we are able to offer a cheaper registration amount, thereby attracting a greater range of players. The last Relay tournament attracted 144 people, being a completely full tournament. Should Council feel unable to provide this support this year, we will release our reservation to be utilized by another tournament. For your information, the player rate for charity tournaments is $ 30. 45 each, and for City co- sponsored events the rate is $ 21. 90 per player per the Comprehensive. Fee Schedule, dated 10/ 1/ 07). As last year, we plan to charge $ 30 per person for our " No Frills" tournament. Recommendation Staff respectfully requests the City Manager approach Council for this consideration. Respectfully su mitted: By: Carole Jon Review and concur: By: Jo c ganahan, City Manager  CITY COUNCIL MEETING January 22, 2008 Consent Agenda Consideration of a request to permit the Library to expend funds received in the " Investor Education @your Library" grant program Parks & Recreation Director) Council Action 1 St 2nd Vote: Agenda Item Number: 6  MEMORANDUM DATE: January 9, 2008 TO: Joyce Shanahan, City Manager FROM: Patricia Gould, Library Director THROUGH: Jeff Peters, Parks and Rec Director SUBJECT: " Investor Education @ your library@ "grant BACKGROUND: The American Library Association (ALA) and the Investor Protection Trust (UM are teaming with the editors ofKiplinger's Personal Finance magazine to carry out investor education in America.'s public libraries. " Investor Education @ your library®" is funded by a grant from IPT, a nonprofit organization dedicated to investor education. This new initiative is part of ALA's Campaign for America's Libraries. DISCUSSION: The library rary agreed, host a grairt-funded seminar in the above initiative to 24 —March 2, help kick off Okaloosa Saves and Military Saves week, February 2008. The Fort Walton Beach Library is the only local library chosen to host this program, which has been presented in libraries all over the country over the past year. The library will enhance and promote its resources in the investment and financial management subject areas as part of this grant program. The grant amount is $ 1, 000 and will be expended primarily from accounts 001- 1060 -571- 52-00 ( operating) and 001- 1060 -571 -4800 (promotional) under project number OGO705 in coordination with the Finance Department. RECOMMENDATION That the library be permitted to expend funds as outlined in the " Investor Education @Your Library" grant program. 00, J// i /k" Prepared . t .. s Dare y/ Reviewed & Submitted by-., Recreation Date 1`+ Ap roved byr: '\ 01,11AM AAA 1 jc Manager 1•, 000- S / 0? Lisa Msher, Finance Director Date  GRANT AGREEMENT between The Evelyn Brust Financial Research and Education Foundation, Investor Protection Trust and Fort Walton Beach Public Library This Agreement is by and between the grantors, The Evelyn Brust Financial Research and Education Foundation ( "Foundation "), the Investor Protection Trust ( "IPT ") and the grantee, the Fort Walton Beach Public Library, Florida ( "Library "), with respect to the " Investor Education @your library®" grant. Purpose of the Grant To provide noncommercial information and education about investing. Terms and Conditions of the Agreement The terms and conditions of this Agreement are as follows: 1) A grant of $1, 000 will be dispersed within 30 days of completion of program delivery and return of final report and participant evaluations to the Foundation. 2) The grant period shall be for a term commencing upon the execution of this Agreement and terminating on March 24, 2008. 3) The grantee agrees that the grant funds will be used in accordance with the following: a) The Library will host one investment education seminar on February 23, 2008, at the Fort Walton Beach Public Library. b) The Library must have a meeting/seminar room that can accommodate at least 50 attendees preferably more). Accommodations for break -out sessions of four -to -ten participants each are also required. The attendance goal per seminar is 50 attendees. c) A second same -day event will be offered to the public when event registration reaches 90 percent ( 45 people) ten business days or more before the event. d) Grant funds will be used to promote events with patrons and the local media, cover registration and event personnel, room and AV costs. e) The Library will receive promotional materials, and other educational materials developed for this project. f) The Library will name a coordinator at the library for the program and provide pre -and event day registration services. g) The Library will name a person to work with the Foundation and IPT to publicize the project and the educational seminars. h) The Foundation