Okaloosa County School Board — Workshop Meeting, December 11, 2023 — reading text

for approval. Meeting : Dec 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $30,790.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds (2023 Payment #3) and make a payment in the amount of $30,790.00 to Charter Schools. Public Content The District received its Third/Final Voucher for Impact Aid Section 7003 Payments dated November 9, 2023, for the 2023 Claiming Year (Claim Filed January 2022) in the following amounts: Section 7003(b) Basic Support - Dated November 9, 2023 $ 4,508,575.00 Less First Voucher - Dated February 13, 2023 (2,007,574.00) Less Second Voucher - Dated March 16, 2023 (1,606,059.00) Equals Increase Due to Third/Final Voucher - Dated November 9, 2023 $ 894,942.00 Section 7003(d) Disability Support - Dated November 9, 2023 $ 362,531.00 Less First Voucher - Dated February 13, 2023 (151,358.00) Less Second Voucher - Dated March 21, 2023 (166,493.00) Equals Increase Due to Third/Final Voucher - Dated November 9, 2023 $ 44,680.00 Section 7003(b) Basic Support - Increase Due to Third/Final Voucher $ 894,942.00 Section 7003(d) Disability Support - Increase Due to Third/Final Voucher 44,680.00 Total Increase Due to Third/Final Voucher $ 939,622.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2023 claiming year. The calculation for the 2023 claiming year is based on the number of eligible student cards submitted during the 2021-2022 school year. The payments to these schools are as follows: Center 9700 - Destin High School $ 571.00 Center 9800 - Okaloosa Academy 469.00 Center 9805 - NWFSC Collegiate High School 6,795.00 Center 9807 - Liza Jackson Preparatory School 21,955.00 Total $ 30,790.00 File Attachments Agenda - Fed Impact Aid 2023 Pmt 3 2023-12-11.pdf (1,007 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Howard Technology Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $201,314.00 Budgeted : Yes Budget Source : Federal Funds, Project 4401 Title I- Part A Recommended Action : Motion to approve the purchase of Cleartouch technology equipment from Howard Technology in the total amount of $201,314.00. Public Content Request approval to purchase of Cleartouch technology equipment from Howard Technology in the total amount of $201,314.00. The purchase is made through the PAEC Contract #23-165 and funds will be paid from Federal Funds, Project 4401 Title I-Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments HOWARD TECH QUOTE.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Polar King International, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $58,608.98 Budgeted : Yes Budget Source : Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of a Walk-In Freezer/Cooler Unit from Polar King International, Inc. in the amount of $58,608.98 for Kenwood Elementary School. Public Content Request approval to purchase a Walk-In Freezer/Cooler Unit from Polar King International, Inc. in the amount of $58,608.98 for Kenwood Elementary School. The purchase is made through Brevard Co. Bid #ITB 19-58-B-NC and funds will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301- 3020. File Attachments Polar King Quote.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Tag-On Bid Purchase Over $50,000: Strategic Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $489,305.00 Budgeted : Yes Budget Source : Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Strategic Equipment for Edwins and Wright Elementary Schools for a total of $489,305.00. Public Content Request approval to purchase kitchen equipment from Strategic Equipment for Edwins Elementary School in the amount of $301,735.00, and Wright Elementary School in the amount of $187,570.00, for a grand total of $489,305.00. Purchases are made through Osceola Contract #SDOC-22-B-077-LH, and funds will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments Strategic Quote 1 Edwins.pdf (207 KB) Strategic Quote 2-Edwins.pdf (395 KB) Strategic Quote 1- Wright-.pdf (207 KB) Strategic Quote 2- Wright.pdf (381 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida, and Liza Jackson Preparatory School, Inc., effective December 10, 2023, through December 9, 2024. Public Content Request approval to renew the Fuel