Okaloosa County School Board — Workshop Meeting, December 11, 2023 — reading text

Subject : 7.7 Appointment of Members to the 2024 Sales Surtax Citizens' Oversight Committee, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve the appointment of Members to the 2024 Sales Surtax Citizens' Oversight Committee. Public Content The School Board of Okaloosa County is appointing a Citizen’s Oversight Committee (“Committee”) for 2024, with input from the Chambers of Commerce in Okaloosa County to review the expenditure of the proceeds of the Half-Cent Capital Outlay Sales Surtax approved by voters in the general election held on November 3, 2020. The Committee shall make certain that the proceeds of the Sales Surtax are being used in accordance with School Board Resolution 20-01, dated March 30, 2020, and will make quarterly reports to the School Board and the public regarding the use of the proceeds of the Tax and the status of all projects financed by sales tax proceeds. All meetings of the Committee will be open to the public. For additional information, please contact Steve Horton, 689-7117. File Attachments Resolution 21-01.pdf (12,339 KB) Citizens Oversight Committee Membership - 2024.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Resolution 23-12 A Resolution of the School Board of Okaloosa County, Florida, Addressing the Boundaries of the School Board Member Residence Areas, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Recommended Action : Motion to approve Resolution 23-12 A Resolution of the School Board of Okaloosa County, Florida, Addressing  the Boundaries of the School Board Member Residence Areas. Public Content Approval is requested for Resolution 23-12. The Resolution adjusts School Board Member Residence Areas as provided in Florida Statute and brings the difference in population count between residence areas to less than 2% based on the most recent US Census data. This Resolution shall take effect immediately upon adoption and all previous resolutions adopting or identifying School Board Member Residence Areas are repealed and replaced in their entireties. Please contact Steve Horton for additional information, 689-7117. File Attachments Resolution 23-12 Election Districts.pdf (768 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Agreement between Okaloosa County School Board and the State of Florida, Division of Administrative Hearings (DOAH) for Administrative Law Judge Services (ALJ), presented by C. Jeffrey McInnis, Attorney for the School Board, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Agreement between Okaloosa County School Board and the State of Florida, Division of Administrative Hearings (DOAH) for Administrative Law Judge Services (ALJ). Public Content The Division of Administrative Hearings (DOAH) has added a new provision regarding the confidentiality of student records to the Administrative Law Judge Services Contract and has increased the rate for services. File Attachments DOAH Agreement December 2023.pdf (531 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Budget Amendment #2 - Fiscal Year 2023-2024 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : Yes Dollar Amount : $1,570,326.98 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2023- 2024. Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2023: Fund Name Fund No. Amount General Fund 1010 $ 650,142.18 Debt Service Funds 2xxx 154.84 Capital Project Funds 3xxx 830,680.03 Other Special Revenue Funds - Federal 42xx/44xx 71,465.00 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 17,884.93 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $1,570,326.98 File Attachments !BA 02 - Oct 2023.pdf (1,524 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Monthly Financial Statement for October 2023 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 11, 2023 Absolute Date : Dec 11, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2023. Public Content The financial statement for the month ending October 31, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-10.pdf (842 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of