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Okaloosa County BOCC — June 26, 2014 — III.b. Financial Update — reading text
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014799 BANK OF AMERICA 375.00 .00 PAYPAL TAMMYSJOURN
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 500.00 .00 EGLAF TICKET & TOURS
8 /14 05/14/14 17 21401315−01 21400211 ALEX LAU FILM PR 1,350.00 PHOTOGRAPHER FOR GRAND OP
TOTAL EVENT PROMOTIONAL ACTIVTY .00 8,694.44 1,350.00
RUN DATE 06/19/2014 TIME 17:07:28 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING
SUNGARD PENTAMATION, INC. PAGE NUMBER: 10
DATE: 06/19/2014 OKALOOSA COUNTY BOCC AUDIT11
TIME: 17:07:25 EXPENDITURE TRANSACTION ANALYSIS
SELECTION CRITERIA: transact.yr=’14’ and transact.period=’8’ and transact.fund=’104’
ACCOUNTING PERIOD: 9/14
FUND − 104 − TOURIST DEVELOPMENT FUND
DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS
ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION
548003 TRADE SHOW FEES
548003 TRADE SHOW FEES
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA −93.36 .00 FREEMAN NASHVILLE
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 175.00 .00 EGLAF TICKET & TOURS
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 175.00 .00 HURAF ITT UNOFF TRAVEL
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 175.00 .00 ITT 11410073
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 186.75 .00 FREEMAN NASHVILLE
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 300.00 .00 EGLAF TICKET & TOURS
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 492.44 .00 HICKS CONVENTION SERVICE
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 600.00 .00 SOUTHERNSHOWS INC
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 785.00 .00 PARAGON EVENTS INC.
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 950.51 .00 FREEMAN NASHVILLE
8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 60.00 .00 VISIT FLORIDA SERVICE CEN
8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 145.85 .00 FREEMAN ATLANTA
8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 800.53 .00 HARGROVE INC
8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 1,450.00 .00 GAMPI
8 /14 05/22/14 21 1405870 013788 FLORIDA TOURISM 2,300.00 .00 BOOTH REGISTRATION
TOTAL TRADE SHOW FEES .00 8,502.72 .00
548011 AGENCY SVCS−OTHER
8 /14 05/22/14 21 1405823 21300295 PETER A MAYER AD 4,945.00 .00 TO88 MEDIA/STAFF
TOTAL AGENCY SVCS−OTHER .00 4,945.00 .00
548020 WEBSITE DEV & MAINTENANCE
8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 30.34 .00 GODADDY.COM
TOTAL WEBSITE DEV & MAINTENANCE .00 30.34 .00
548048 GROUP & CONVEN CAMPAIGN
8 /14 05/28/14 13 6,450.00 BT−CA−14−25
TOTAL GROUP & CONVEN CAMPAIGN 6,450.00 .00 .00
548050 SPONSORSHIPS
8 /14 05/05/14 17 21401250−01 21000426 FLORIDA STATE RA 1,000.00 ADVERTISING "BIKE WEEK DA
8 /14 05/05/14 17 21401250−02 21000426 FLORIDA STATE RA 500.00 ADVERTISING "TUNDER BEACH
8 /14 05/05/14 17 21401250−03 21000426 FLORIDA STATE RA 1,000.00 ADVERTISING "STURGIS MOTO
8 /14 05/05/14 17 21401250−04 21000426 FLORIDA STATE RA 1,000.00 ADVERTISING "LEESBURG BIK
8 /14 05/05/14 17 21401250−05 21000426 FLORIDA STATE RA 5,000.00 POSTER MAIL−OUTS TO DEALE
8 /14 05/05/14 17 21401250−06 21000426 FLORIDA STATE RA 1,750.00 DIRECT MAIL OUTS
8 /14 05/05/14 17 21401250−07 21000426 FLORIDA STATE RA 2,250.00 ADVERTISING "THUNDER ROAD
8 /14 05/05/14 17 21401250−08 21000426 FLORIDA STATE RA 2,250.00 ADVERTISING "REBEL RIDER
8 /14 05/05/14 17 21401250−09 21000426 FLORIDA STATE RA 750.00 BULK MAGNET ORDERS
8 /14 05/05/14 17 21401250−10 21000426 FLORIDA STATE RA 4,500.00 ADVERTISING THUNDER PRESS
8 /14 05/22/14 21 21400224−01 1405845 21001488 SOUTHERN EVENTS 15,974.86 −19,904.69 SPECIAL EVENT AND SPONSOR
8 /14 05/22/14 21 21400003−01 1405779 21301431 EMERALD COAST SP 20,000.00 −20,000.00 CHANGE ORDER − 1
TOTAL SPONSORSHIPS .00 35,974.86 −19,904.69
548060 SPECIAL EVENTS
RUN DATE 06/19/2014 TIME 17:07:28 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING
SUNGARD PENTAMATION, INC. PAGE NUMBER: 11
DATE: 06/19/2014 OKALOOSA COUNTY BOCC AUDIT11
TIME: 17:07:25 EXPENDITURE TRANSACTION ANALYSIS
SELECTION CRITERIA: transact.yr=’14’ and transact.period=’8’ and transact.fund=’104’
ACCOUNTING PERIOD: 9/14
FUND − 104 − TOURIST DEVELOPMENT FUND
DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS
ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION
548060 SPECIAL EVENTS
8 /14 05/27/14 17 21401384−01 21001823 FLORIDA POWERBOA 20,000.00 SPECIAL EVENT AND SPONSOR
TOTAL SPECIAL EVENTS .00 .00 20,000.00
548070 ADVERTISING
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 1,000.00 .00 THE GREATER FWB COC
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 1,025.34 .00 CLEAR CHANNEL OUTDOOR
8 /14 05/05/14 17 21401253−01 21001821 COLLINSON & COMP 24,549.00 FULL PAGE AD INSERTION VF
8 /14 05/28/14 13 24,549.00 BT−CA−14−25
TOTAL ADVERTISING 24,549.00 2,025.34 24,549.00
548090 PROMOTIONAL RESERVES
8 /14 05/28/14 13 −30,999.00 BT−CA−14−25
TOTAL PROMOTIONAL RESERVES −30,999.00 .00 .00
554001 BOOK/PUB/SUB/MEMBERSHIPS
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 55.00 .00 CTC CONSTANTCONTACT.COM
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 55.00 .00 CTC CONSTANTCONTACT.COM
8 /14 05/02/14 21 V2140165 014799 BANK OF AMERICA 195.00 .00 RCMA
8 /14 05/15/14 21 1405750 21300970 YOUR MILITARY RE 249.00 .00 2014 YRLY MBRSHP
8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 55.00 .00 CTC CONSTANTCONTACT.COM
8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 55.00 .00 CTC CONSTANTCONTACT.COM
8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 295.00 .00 ELITE BRIDAL EVENTS LLC
8 /14 05/20/14 21 V2140187 014799 BANK OF AMERICA 450.00 .00 MEETING PROFESSIONALS IN
TOTAL BOOK/PUB/SUB/MEMBERSHIPS .00 1,409.00 .00
TOTAL 3RD TDT−C.C. PROMOTIONS .00 96,895.22 29,661.81
RUN DATE 06/19/2014 TIME 17:07:29 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING
SUNGARD PENTAMATION, INC. PAGE NUMBER: 12
DATE: 06/19/2014 OKALOOSA COUNTY BOCC AUDIT11
TIME: 17:07:25 EXPENDITURE TRANSACTION ANALYSIS
SELECTION CRITERIA: transact.yr=’14’ and transact.period=’8’ and transact.fund=’104’
ACCOUNTING PERIOD: 9/14
FUND − 104 − TOURIST DEVELOPMENT FUND
DEPARTMENT − 1173 − 3RD TDT−C.C. ADMIN
ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION
512010 SALARIES/WAGES−FULL−TIME
8 /14 05/01/14 22 24,377.50 PAYROLL CHARGES
8 /14 05/15/14 22 23,913.74 PAYROLL CHARGES
8 /14 05/28/14 22 24,399.77 PAYROLL CHARGES
TOTAL SALARIES/WAGES−FULL−TIME .00 72,691.01 .00
512020 SALARIES/WAGES−PART−TIME
8 /14 05/01/14 22 1,012.54 PAYROLL CHARGES
8 /14 05/15/14 22 1,008.48 PAYROLL CHARGES
8 /14 05/28/14 22 552.85 PAYROLL CHARGES
TOTAL SALARIES/WAGES−PART−TIME .00 2,573.87 .00
514010 OVERTIME
8 /14 05/01/14 22 134.28 PAYROLL CHARGES
8 /14 05/15/14 22 1,785.48 PAYROLL CHARGES
8 /14 05/28/14 22 261.80 PAYROLL CHARGES
8 /14 06/06/14 19 AJE8FA −1,240.45 RECLASS2014 FLOOD PAYROLL
TOTAL OVERTIME .00 941.11 .00
521000 FICA TAXES
8 /14 05/01/14 22 1,866.82 PAYROLL CHARGES−FRINGE
8 /14 05/15/14 22 1,957.35 PAYROLL CHARGES−FRINGE
8 /14 05/28/14 22 1,907.55 PAYROLL CHARGES−FRINGE
8 /14 06/06/14 19 AJE8FA −175.61 RECLASS2014 FLOOD PAYROLL
TOTAL