Fort Walton Beach Council agenda — 09-12-2006 ‎(regular)‎ — reading text

advised funding for the Musical Echoes would come from the CRA fundr. Doug Reed, Co- Chairman of the Musical Echoes, requested a $ 6, 000 cash sponsorship for advertising, programs, and entertainment support, and requested the City provide in- kind services for fire, police, public works, and for the use of the Landing and the Auditorium for the Musical Echoes Festival. He advised that the event drew over 25, 000 people to the Landing this past year, and it is the premier music and art American Indian event in the southeast. Mr. Reed stressed that Board members are all volunteer and receive no money. Council stated their hope that in the future Musical Echoes will partner with the Chamber of Commerce in the planning of the Festival. 298 Special Council Meeting 8- 14- 06 MUSICAL ECHOES cont. Mr. Tucker moved to approve $ 6, 000 cash sponsorship to the Musical Echoes for advertising, programs, and entertainment support, and that the City provide in- kind services for fire, police, pubic works, and for the use of the Landing and the Auditorium. Dr. Pullen seconded motion and it carried unanimously with Holmes, Patterson, Tucker, Pullen, Hartwell, and Minich in favor. FIRE DEPARTMENT Fire Chief Mike Dutton explained the increases in salaries due to the hiring of six additional firefighters; ground maintenance to make the Public Service complex appealing; fuel and oil; and uniforms. Council made no changes to the proposed budget. PARKS AND RECREATION Jeff Peters, Parks and Recreation Director, discussed ongoing CIP projects which include the City Hall Athletic Complex that should be finished soon, and the Sound Property. He discussed the plan to pave the parking lot at Jet Stadium; tennis center improvements to include court repair, new carpet, and maintenance; and a library condensing unit that needs to be replaced. Discussion included parking at the Jet Stadium parking lot by business owners in the area. Mr. Peters advised the businesses provide sponsorship to the City teams, and they have never been asked to support their use of the parking lot in any way. The City Manager noted an additional $ 20, 000 has been budgeted for books for the library, and that a service worker position will be eliminated and replaced with contract labor. Council made no changes to the proposed budget. CDS Missy McKim, CDS Director, discussed the addition of a Code Inspector, which will enable the Neighborhood Improvement Coordinator to work that position full time. CDBG Ms. McKim advised the CDBG Budget includes rehabilitation of housing, the Chester Pruitt Summer Program, and playground equipment for HeadStart. 0'" CRA Ms. McKim advised the CRA Budget included the Waterfront Planner and an additional officer in the CRA District. Council made no changes to the proposed budget. PUBLIC WORKS Tom Murray, Public Works Director, discussed purchases for the various divisions in Public Works, and the plan to remove curb- side recycling in the Sanitation Division and provide a recycling drop- off center. Council made no changes to the proposed budget.  Special Council Meeting 8- 14- 06 299 INFORMATION TECHNOLOGY Dave Jenzen, IT Director, advised there were no major changes in the IT Department. He requ'ested the continuation to waive the bid process for FY 2006- 07 for computer related It~ c~ purchases as has been done by Council since FY 1998- 99. Mr. Holmes moved to waive the bid process for computer related items when the collective value of multiple items is greater than $20, 000 and that the City Manager is authorized to approve those procurements; and to replace the bid process for computer related items with a written requ~~~ for quote to be sent to a minimum of five vendors. Mr. Tucker seconded motion and it carried unanimously with Holmes, Patterson, Tucker, Pullen, Hartwell, and Minich in favor. Council made no changes to the proposed qudget. GENERAlFUND- NON- DEPARTMENTAl Council received clarification regarding operating expenditures that the holiday certificates consisted of a $ 25. 00 gift certificate at Christmas for City employees; and that the funds budgeted for special events included an additional $ 10, 000 for fireworks for the Fourth of July celebration. Council made no changes to the proposed budget. UTILITIES John Hofstad, Utilities Director, explained the overall budget for Utilities has increased about 10% as CIP programs were moved to this division that were not there in the past. He also noted that the cost of materials and supplies have driven up the cost of projects. Council made no changes to the- proposed budget. GOLF FUND Jim Frazier, Golf Club Administrator, discussed upcoming CIP projects including construction of cart paths, bulkhead replacement, and fuel tank replacement. Council made no changes to the proposed budget. DEBT SERVICE The City Manager explained the purpose of the Debt Service Fund and went over the transfers from the General Fund and the Capital Projects Fund. Council made no changes to the proposed budget. CAPITAL PROJECTS FUND The City Manager reviewed expenditures including the paving of Butler Drive, a new marquee for City Hall, and the Fire Department Station 7 improvements. Council made no changes to the proposed budget.  8- 14- 06 300 Special Council Meeting SEAL MEMORIAL CEMETERY The City Manager explained the perpetual care fund for the Beal Memorial Cemetery. Council made no changes to the proposed budget. ECONOMIC DEVELOPMENT COUNCil Council noted the EDC was scheduled to make their presentation tomorrow evening, but consensus was to discuss funding for the EDC this evening since the other outside agencies were discussed as well. Dr. Pullen moved to approve funding in the amount of $22, 226 for the EDC for FY 2006- 07. Mr. Tucker seconded motion and it carried unanimously with Holmes, Patterson, Tucker, Pullen, Hartwell, and'.Minich in favor. MEETING CONTINUED Consensus of Council was to conclude the meeting for the evening and to continue on Tuesday, August 15 at 5: 30 p. m. Council will review the salary of the City Clerk, and resolve the issue of the millage rate. ADJOURNMENT The meeting adjourned for the evening at 9: 00 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK d m/lve I I I I  1 MINUTES OF THE SPECIAL COUNCil MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA AUGUST 15, 2006 1fIiII" INTRODUCTION A Special Council meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, August 15, 2006 at 5: 30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Bill Patterson, Bob Campbell, Jim Tucker, Wayne Pulen, Jim Hartwell, and Mike Minich Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Finance Director Position vacant); Toni Craig, City Attorney; and Department Directors. CALL TO ORDER The Mayor called the meeting to order for the purpose of reviewing and discussing the proposed 2006/07 budget. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. PROPOSED 06/ 07 BUDGET Mr. Minich addressed the discussion held last night on the Administrative Services position and stated upon reflection it WQuld not assist the City but would hurt the City because the morale of the affected Department Directors would suffer. He stated he could not support an Administrative Services position. The City Manager concurred that to remove it from the budget would reduce the budget by 75,000. Mr. Minich moved to remove from the budget the proposed Administrative Services Director Position. Mr. Campbell seconded motion and it carried unanimousLy with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. PROPOSED MILLAGE RATE The City Manager noted Council wished to discuss the millage rate and possible budget reductions to achieve a lower millage rate. She noted the proposed budget is based con the proposed 4. 6458 millage rate. Mr. Minich moved to set the proposed millage rate at 4. 6458. Mr. Patterson seconded the motion. There was an exchange of views on a further reduction of the millage rate to help reduce the tax burden for the homeowners and business owners due to an increase in property values. Mr. Minich called for the question.  Special Council 8- 15- 06 2 PROPOSED MILLAGE RATE cont. The Mayor called for the vote on the motion to set the proposed millage rate at 4. 6458 and it failed by a vote of 1 to 6 with Minich in favor, and Holmes, Patterson, Campbell, Tucker, Pullen, and Hartwell opposed. Discussion wa~ held with an exchange of views on a suggested 1 % reduction in the reserve \ fund that would gain the City approximately $ 126,000. The City Manager noted when reserve funds are used to fund on- going operationale~pense something will be needed to make up the difference, and pointed out it would increase the appropriations from fund balance. She believed the reserve funds would be better used to off-set one- time capital projects rather than operational expenses. Discussion was then held on various millage rates and a revi~w of the budget reductions necessary for a lower rate. Council identified the following items that could be eliminated from the pro'posed budget: 35, 000) Jet Stadium Parking Paving 15, 000) Police Patio Canopy 3, 100) Additional Library books 30, 000) GIS Mapping update 20, 000) Street Farm Tractor 15, 500) Right- of-Way % Ton Pickup 13, 500) Public