Fort Walton Beach Council agenda — 09-12-2006 ‎(regular)‎ — reading text

receive citizen input. It was mentioned a workshop was held earlier this month and the issue discussed with the City Manager receiving direction to write a letter from the City Manager/ City Attorney to business owners regarding the hiring of iIIegals, as well as to realtors regarding renting to iIIegals. Discussion included a workshop sometime in the future to discuss legislation on the issue.  25 Regular Council 8- 22-06 MAYOR/COUNCIL ANNOUNCEMENTS ( CONTI Mr. Patterson also requested a list of properties the city ownslleases and their fair market value. Mr. Holmes mentioned the latest issue of the Beach Bits was excellent and contained a lot of useful information and articles. The Mayor mentioned positive situations/ events that have happened in the City recently, including the actions of the fire department during the rescue at a water tower; the water reuse project agreement with Hurlburt Field; an article on the Indian Temple Mound in Emerald Coast Magazine; and the success of the youth baseball program. The Mayor also commended staff for their quick response in handling a misunderstanding in the use of the fairgrounds for an event, and fixing the air conditioner in the auditorium for Stagecrafters performances. CITY MANAGER ANNOUNCEMENTS The City Manager announced the public hearing for the budget on Wednesday, September 6 at 5: 30 pm; the final Friday Night Flick on August 25 at 8: 30 pm; the primary elections on September 5; and Sunday in the Park on September 10. ADJOURNMENT There being no further business, the meeting adjoumed at 10: 30 p. m. APPROVED: MAYOR: ATTEST: i~' CITY CLERK Ive/ ddm 1  CITY COUNCIL MEETING September 12, 2006 Consent Agenda Consideration of a request to award Bid # 06- 127 Annual Grass Seed to the lowest responsible, responsive bidders Golf Club Administrator) Council Action 1st 2nd Vote: Agenda Item Number: CA- 2  CITY OF FORT WALTON BEACH MEMORANDUM DATE: September 1, 2006 TO: JOYCE SHANAHAN, CITY MANAGER FROM: BOB FLANAGAN, GOLF CLUB SUPERINTENDENT SUBJECT: REQUEST TO AWARD BID #06- 127, RYE GRASS SEED SUMMARY PURSUANT TO CHAPTER 2, SECTION 266, FORT WALTON BEACH CODE OF ORDINANCES, REQUEST AUTHORIZATION TO AWARD BID # 06- 127 ANNUAL GRASS SEED BID, TO THE LOWEST RESPONSIVE, RESPONSffiLE BIDDERS, AT THE UNIT PRICES OUTLINED ON THE BID TABULATION SHEET. IT IS ANTICIPATED APPROXIMATELY 80,000 POUNDS OF GRASS SEED WILL BE USED BY THE GOLF CLUB, PARKS AND RECREATION, PUBLIC WORKS AND THE CEMETERY AT AN ESTIMATED COST OF $ 60, 000. IF APPROVED, SUFFICIENT FUNDING IS AVAILABLE IN THE VARIOUS FUNDS FOR THIS PURCHASE. FINANCIAL DA T A 1. DEPARTMENT: GOLF CLUB, PARKS AND RECREATION, PUBLIC WORKS 2. DNISION: GOLF CLUB MAINTENANCE PARKS AND REC. GROUNDS MAINTENANCE PUBLIC WORKS, RIGHT-OF- WAY MAINT.& SEWER OPS. CEMETERY GROUNDS MAINTENANCE 3. FUND: GENERAL AND GOLF COURSE FUNDS 4. ACCOUNT#: 404- 0700- 572-4650 GOLF CLUB 001- 1000- 572-4650 PARKS AND RECREATION 001- 1250- 541-4650 RIGHT OF WAY MAINT. 401- 1320- 535- 5200 SEWER OPERATIONS 001- 1280- 539-4650 CEMETERY 5. ACCT. DESCRIPTION: GOLF CLUB GROUNDS MAINTENANCE PARKS AND REC. GROUNDS MAINTENANCE RIGHT OF WAY GROUNDS MAINTENANCE SEWER OPS. OPERATING SUP LIES/EXPENSES CEMETERY GROUNDS MAINTENANCE C It -JIr 2- 6. FY BUDGET: 2006/ 2007 7. AMOUNT BUDGETED: GOLF CLUB 50,000 PARKS AND REC. 6, 750 RIGHT OF WAY 815 SEWER OPS 4, 760 CEMETERY 965 TOTAL 63, 290 8. GRANT FUNDS: YES NO X AMOUNT $ 9. FUND TRANSFER: YES NO X AMOUNT $ 10. FROM ACCT. #: N/A 11. TO ACCT. #: N/A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A 13. PRICE ANALYSIS: ATIACHED ADD' L MAT FDR NONE X BID ITEM DA T A 14. DESCRIPTION OF BID ITEM: GRASS SEED AS PER SPECIFICATIONS 15. SUPPLEMENTAL MATERIAL: ATIACHED ADD' L MAT FDR_ NONE X 16. # BID INVITATIONS SENT: 16 17. # BIDS RECENED: 5 18. # RESPONSNE BIDS: 5 19. RECOMMENDED VENDOR: LOW BIDS AS INDICATED ON BID SHEET 20. BID AWARD AMOUNT: AT UNIT PRICES INDICATED 21. COMMENTS: YES 22. ESTIMATED QUANTITY TO BE PURCHASED: a.60, 000#PERRYEGRASS b. 16,000 # COMMON RYEGRASS c. POA TRIVIALIS 4, 000# FOR GOLF GREENS) 23. ESTIMATED PURCHASE AMOUNT: $60, 000 24. BID TABULATION ATTACHED: YES x NO ADD' LMATFDR_ 25. TERM OF CONTRACT: N/A 26. BID VALID TO: ONE YEAR FROM BID AWARD 27. BID PRICE VALID FOR TERM OF CONTRACT YES x NO 28. WARRANTY PERIOD: N/A 29. DELNERYTIME: N/A 30. STATE CONTRACT: YES_ NOJ- 31. CONTRACT #: N/A 32. CO- OP PURCHASE: YES NO x 33. AGENCY: N/A 34. EXPECTED LIFE OF ITEM: N/A 35. ITEMDEMO' D: YES NO_ N/A x 36. REFERENCES CHECKED: YES_ NO N/A X 37. CONTRACT: AITACHED ADD' L MAT FDR N/A x 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO N/A 39. CURRENT VENDOR: N/A 40. CURRENT PRICE: N/A DATE 9/ 1106 GOLF CLUB SUPERINTENDENT REVIEWED AND SUBMIITED BY: DATE 9/ 1106 JIM FRAZIER, GOLF CLUB ADMINISTRATOR RECEIVED AND CONCUR: CITY MANAGER DATE 117jOr;  City of Fort Walton Beach MEMORANDUM DATE: August 30, 2006 TO: Bob Flanagan Golf Club Superintendent FROM: Michael Tatum ~ Purchasing Director SUBJECT: Purchase of Rye Grass Seed Bid # 06- 127 The referenced bid tabulation is forwarded for your review. In accordance with Vol 2, Chapter 4, Section 4.01, Paragraph 4.01. 025 Code of Ordinances and the Purchasing Policies and Procedures. Please take the necessary action to prepare the 1 Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 16 17. Number of Bids Received 5 18. Number of Responsive Bids 5 24. Tabulation Attached Yes 30. State Contract No MCT/ mhj Attachment  if. ~0 ' if. ' if. ~0 0 ( t) CD 0 CO i6 ..... an o D- .....: cO .....: .....: cO o 0) 0) 0) 0) 0) N fA z: ( N 0 0 tj 8 0 0 0 0 0 0 I I ~ ~ CD 0 I fi c: I ci ci ci ~ 0 ci 0 C C 1) ~ z m I C Qj i an ~ fD . N 0 an ~ ri co ~ CO