Okaloosa County School Board — Workshop Meeting, April 19, 2018 — reading text

Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments FIELDTURF CONTRACT CHANGE ORDER.pdf (387 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Agreement between the School Board of Okaloosa County and Clemons Rutherford & Associates, Inc., for the Educational Plant Survey and FISH Inventory  Validation, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 23, 2018 Absolute Date : Apr 23, 2018 Recommended Action : Motion to approve the Agreement between Clemons Rutherford & Associates and the School Board for an Educational School Plant Survey and FISH validation, in the amount of $49,920.00 Public Content Approval is requested to enter into an agreement with Clemons Rutherford and Associates, Inc. (CRA) for their services to provide an Educational Plant Survey and FISH validation. The scope of services/ tasks are outlined on Schedule I of the attached agreement. The Agreement is in the amount of $49,920. An educational Plant Survey is required at least once every five (5) years. The School district formally advertised RFQU 18-02 requesting proposals. The two firms submitting proposals were evaluated by a selection committee. The committee's recommendation was made to the School Board on March 12, 2018. The School Board approved contract negotiations with the highest ranked proposer Clemons Rutherford and Associates. File Attachments AGREEMENT BETWEEN CRA and OCSD 2018 with CRA signature.pdf (2,811 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 School Volunteer List, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Check-In report of Okaloosa School District volunteers. Public Content Attached is a School Check In report of Okaloosa District volunteers for approval. A sexual offender and predator screening has been conducted on each. For additional information, please contact Henry Kelley at 833-9999. File Attachments March 2018 Volunteers.pdf (222 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Community Education: Summer Driver's Education Program, presented by Andy Johnson, Specialist, Safe Schools, Athletics & Discipline, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 23, 2018 Absolute Date : Apr 23, 2018 Fiscal Impact : No Recommended Action : Motion to approve Community Education: Summer Driver's Education Program. Public Content Community Education proposes to offer the summer driver's education program at participating high schools. Community Education is a fee-based program. The $150 fee will pay for class instruction, including the instructors and materials. Students participating in the program will not receive high school credit for this class. The driver's education fees will be appropriated as follows: Total fee paid by Student: $150.00 Less driver's education cars/lease/rental: $25.00 Equals: $125.00 Less 5% Administrative Costs: $6.25 Equal Other Compensation & Benefits: $118.75 The Other Compensation & Benefits amount is the total cost of the Other Compensation paid to the instructor plus the District's portion of FICA and Retirement. Please contact Andy Johnson for additional information, 689-7198. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Exceptional Student Education Policies and Procedures Manual, presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended by the Superintendent for approval Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 24, 2018 Absolute Date : Apr 24, 2018 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve Exceptional Student Education Policies and Procedures Manual effective 2017-2018 through 2019-2020. Public Content The Special Programs and Procedures Manual outlines district procedures for Exceptional Student Education based on State Board Rule and the Code of Federal Regulations. This document requires approval by the State's Bureau of Exceptional Student Education and Student Services Department (BEESS) prior to local approval. For additional information, please contact Melody Sommer at 833-5899. File Attachments Special Programs and Procedures 207-18 through 2019-20.pdf (8,084 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Cooperative Agreement between Florida Diagnostic Learning Resource System (FDLRS) FLDOE Discretionary Project and Escambia, Santa Rosa, and Okaloosa Counties, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 24, 2018 Absolute Date : Apr 24, 2018 Fiscal Impact : Yes Dollar Amount : $1,085,520.00 Budgeted : Yes Budget Source : FLDOE Discretionary Project (Escambia County is fiscal agent) Recommended Action : Motion to approve the Cooperative Agreement between Florida Diagnostic Learning Resource System (FDLRS) FLDOE Discretionary Project and Escambia, Santa Rosa, and Okaloosa Counties. Public Content FDLRS Emerald Coast Associate Center provides diagnostic and learning resources for exceptional students, assists in educational evaluations, and facilitates the provision of instruction and services to exceptional students and their families. These funds benefit Escambia, Santa Rosa, and Okaloosa counties. The four functions of FDLRS are: Child Find, Human Resource Development, Parent Services, and Assistive Technology. The total dollar amount reflects services provided across all three districts, according to need.