Okaloosa County School Board — Workshop Meeting, April 19, 2018 — reading text

Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,428.45 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the purchase of playground equipment from Playmore Recreational Products & Services in the amount of $26,428.45 for Bob Sikes Elementary School. Public Content Request approval to purchase playground equipment from Playmore Recreational Products & Services in the amount of $26,428.45 for Bob Sikes Elementary School. The purchase is made through School District of Manatee County Tag-On Bid 16-0025-MR. Funds will be paid from General Funds and a copy of the quote is attached. For additional information, please contact Victoria Hayden, Principal, Bob Sikes Elementary School at (850) 689-7268. File Attachments PLAYMORE QUOTE.PDF (482 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: NorthStar Demolition and Remediation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,400.00 Budgeted : Yes Budget Source : Capital Funds, Project 2313 Environmental/IAQ/T & B -District Wide Recommended Action : Motion to approve the purchase of asbestos abatement services from NorthStar Demolition and Remediation in the amount of $25,400.00. Public Content Request approval to purchase asbestos abatement services from NorthStar Demolition and Remediation, $12,700.00 for Bob Sikes Elementary School and $12,700.00 for Elliot Point Elementary School, for a total amount of $25,400.00. The purchase is made through Tag-On Bid Annual Agreement for Indefinite Quantity Environmental Contracting Services, Escambia County School District. Funds will be paid from Capital Funds, Project 2313 Environmental/IAQ/T & B - District Wide. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments NORTHSTAR QUOTE-BOB SIKES.pdf (219 KB) NORTHSTAR QUOTE-ELLIOT PT.pdf (216 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid RFQu 18-968-525 Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance Recommended Action : Motion to approve tagging on to RFQu 18-968-525-MR Bleacher Repair & Motorization through Pinellas County Schools. Public Content Request approval to tag on to RFQu 18-968-525-MR Bleacher Repair & Motorization through Pinellas County Schools. The bid offers fixed prices and will be used on an as needed basis to repair, motorize and refurbish various types of gymnasium bleachers and basketball backstops. Funding will be paid from Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance. The contract is effective March 25, 2018 through March 24, 2019. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments TAG-ON BID RFQu 18-968-525 BLEACHER REPAIR & MOTORIZATION.pdf (197 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Exempted Purchase Over $25,000: Edgenuity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $507,195.00 Budgeted : Yes Budget Source : General Funds, Project 7110 SAI - Education Options Recommended Action : Motion to approve the three (3) year contract with Edgenuity in the amount of $507,195.00 to provide unlimited Virtual Classroom  and Web Administrator Site Licenses for all 6-12 sites and courses. The contract will be paid in three (3) annual installments of $169,065. Public Content Request approval of the three (3) year contract with Edgenuity in the amount of $507,195.00 to provide unlimited Virtual Classroom and Web Administrator Site Licenses for all 6-12 sites and courses. The contract is effective July 1, 2018 through June 30, 2021 and will be paid in three (3) annual installments of $169,065. Year one (1) will be paid from FY19 funds, year two (2) paid from FY20 and year three (3) paid from FY21 All funds will be paid from General Funds, Project 7110 SAI - Education Options. The purchase is exempt through 6A-1.012(11)(b). Copies of the quote and supporting documents are attached. For additional information, please contact Steve Horton, Assistant Superintendent, Information Systems at (850) 689-7184. File Attachments EDGENUITY QUOTE.pdf (5,068 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Contract Change Order for Riggs Stadium Turf Replacement at Fort Walton Beach High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,700.00 Budgeted : Yes Budget Source : Capital Funds, Project 2354 FWBHS - Stadium Turf Replace Recommended Action : Motion to approve the contract change order to FieldTurf USA, Inc. for Riggs Stadium Turf Replacement contract previously approved at the March 12, 2018 School Board Meeting. Public Content Request the School Board to approve a contract change order in the amount of $17,700 for Riggs Stadium Turf Replacement at Fort Walton Beach High School. The contract change order provides for adding 100 tons of finished stone to the foundation to ensure base planarity prior to installing the new turf. The original contract, approved by the School Board at the March 12, 2018 meeting, was for $407,474.30. The new revised contract amount including the change order is $425,174.30. Capital Outlay funds will be utilized to provide the required funding. A copy of the contract change order is attached. For additional information, please contact Steve