Okaloosa County School Board — Workshop Meeting, April 19, 2018 — reading text

8.10 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,200.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-04-23.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for March 2018, totaling $27,090,851.66; and Bank Transfers for March 2018, totaling $70,230,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,090,851.66 and Bank Transfers in the amount of $70,230,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for March 2018, totaling $27,090,851.66; and Bank Transfers for March 2018, totaling $70,230,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 09 - MIS 3478 - Warrant Register - March 2018.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Proposed School Operational Support Staffing  Grid and School Supplement Grid - Discretionary Budget for fiscal year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $368,750.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for fiscal year 2018-2019. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2018-2019 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2018-2019 which will be presented to the School Board in July 2018. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom. File Attachments School Staffing Grid FY 2019.pdf (95 KB) School Supplements Grid FY 2019.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 ITB 18-16 Remove Existing Insulation & Re- Insulate Chilled/Heating Water Piping & Ducts at Niceville High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $79,047.00 Budgeted : Yes Budget Source : Capital Funds Pending School Board Approval of Board Discrectionary Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 18-16 Remove Existing Insulation & Re- Insulate Chilled/Heating Water Piping & Ducts at Niceville High School in the amount of $79,047.00. Public Content Request approval of the committee's recommendation to award ITB 18-16 Remove Existing Insulation & Re-Insulate Chilled/Heating Water Piping & Ducts at Niceville High School to WDR Mechanical Contractors, Inc. in the amount of $79,047.00. Funds will be paid from Capital Funds pending School Board approval of Board Discretionary Funds. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_18-16.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of Tag-On Bid 16-0036 Basketball/Tennis/ Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On Bid 16-0036 Basketball/Tennis/ Play Courts Resurfacing with Line Striping and Repairs. Public Content Request approval to renew Tag-On Bid 16-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools. The bid offers fixed pricing and will be used on an as needed basis throughout the district. Funding will vary and the contract is effective May 3, 2018 through May 2, 2019. Copies of the renewal letter and original tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF TAG-ON BID ITB 16-0036.pdf (429 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program