Okaloosa County School Board — Workshop Meeting, April 19, 2018 — reading text

Thursday, April 19, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 19, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 19, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Daevon Burns, Student at Crestview High School, for taking action to save a teacher from choking Meeting : Apr 19, 2018 - Workshop Meeting Type : 3. Recognitions Subject : 3.2 Recognition of the 2017-2018 Kids Tag Art Program Winners, presented by Ben Anderson, Okaloosa County Tax Collector Meeting : Apr 19, 2018 - Workshop Meeting Type : Recognition Public Content The Kids Tag Art program is a county-wide art project and fundraiser for elementary school art programs in Okaloosa County. All profits generated from the sale of tags benefit each school's art program and helps in providing classroom art supplies. File Attachments 2017-18 KTA Award Winners and Totals.pdf (407 KB) 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 19, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of March 22 – April 4, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 19, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 22 – April 4, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Mar 22 - Apr 4.pdf (21 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of March 22 – April 4, 2018, presented by  Rita R. Scallan, Chief Financial Officer Meeting : Apr 19, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 22 – April 4, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Mar 22 - Apr 4.pdf (19 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report; Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 19, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district and schools at a value less than $5,000 for the first quarter of 2018, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JAN - MAR 2018.pdf (7 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 19, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the first quarter of 2018, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JAN THRU MARCH, 2018.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 19, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the first quarter of 2018, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS JANUARY THRU MARCH 2017-2018 SCHOOL YEAR.PDF (12 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of April 5, 2018; Minutes of Workshop Meeting of April 5, 2018; Minutes of the Regular Meeting of April 9, 2018, recommended by the Superintendent. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of April 5, 2018; Minutes of the Workshop Meeting of April 5, 2018; Minutes of the Regular Meeting of April 9, 2018 File Attachments 4-5-2018 DRAFT Special Meeting.pdf (340 KB) 4-5-2018 DRAFT Workshop.pdf (270 KB) 4-9-2018 DRAFT Meeting.pdf (278 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for the purchase of lockers in the amount of $4,964.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 23, 2018 Fiscal Impact : Yes Dollar Amount : $4,964.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for the purchase of lockers in the amount of $4,964.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for lockers in the amount of $4,964.00. File Attachments Shoal River MS - NewLockers 2018.pdf (500 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Capital Outlay Funds to Laurel Hill School for one iMac in the amount of $1,248.99, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Apr 19, 2018 - Workshop