Okaloosa County BOCC — November 17, 2015 — Okaloosa Island Pier - Notice of Breach — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 17, 2015 TO: Honorable Chairman and Members of the Board FROM: James Puckett SUBJECT: Okaloosa Island Pier - Notice of Breach DEPARTMENT: Facility Maintenance BCC DISTRICT: 2 STATEMENT OF ISSUE: After staff inspections of the Pier and several complaints, a Notice of Breach was sent via Certified Mail to Pier Associates, Inc on October 9, 2015 due to failure to properly maintain the premises as required by the lease. Stipulated in the Notice of Breach, pursuant to Paragraph 15 of the Pier Lease, Pier Associates was given (15) calendar days to remedy or cure breach. At the conclusion of the time period, the lease breaches were not fully- cured. On October 21, an email was received from Pier associates relaying that due to being on vacation the letter was not received until that day (21st). On November 5, 2015 a meeting was held in the County Administrator's office with Mr. Chris Cadenhead to discuss to issues related to the breach. Later that day a letter from Pier Associates was hand delivered outlining the improvements that had been accomplished and what steps had been taken to correct the remaining issues. 1. Parking lot: Trash was picked up, sand was removed and a quote from J&D Property Cleaning for sweeping was being drafted. Gulf Coast Parking Lot Services and Coastal Sealcoating & Striping were also contacted for quotes to restripe the parking lot. 2. Anglers Building Exterior: The area was cleaned and the oyster shells were removed; the deck boards to the Pier and the east stairs leading to the beach were repaired. Additionally, Anglers is building a treated plywood cover for the unused generator and plans are underway to pressure wash the walkway where the boards were replaced. 3. Anglers interior: A state health inspection was performed on July 30, 2015. 4. Pier entrance/building: Painted along the interior wall. 5. Pier: Items on west side exiting the building have been removed and the blowout panel boards are in production. The light fixtures are all working; and a quote for replacements of the missing face panels with Lexan glass has been received. 6. Bathroom at end of Pier: Bathrooms have been cleaned, urinal in men's room is operational, the exposed electrical outlet has been covered, trash behind vending machine has been removed, and additional people will be hired to maintain the cleanliness of the Pier. In an update to the November 5th letter, an email was received on November 6th from Pier Associates outlining the following update: J&D Property Cleaning has been contracted to clean and sweep the parking lot. There is a meeting on Monday the 8th with Tony Lyons (concrete man) for concrete repairs. Gulf Coat Parking Lot Service and Coastal Sealcoating & Striping met on November 6th to provide quote to restripe parking lot. The Pier is to be pressure washed. RECOMMENDATIONS: Staff is requesting direction on future actions regarding the breach of lease requirements on the Okaloosa Island Pier. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator