Okaloosa County BOCC — December 4, 2012 — Minutes — reading text

plat for Crossings at Kelly Plantation, a proposed 15-lot single-family detached residential subdivision. The plat is submitted by Matt Zinke with Gustin Cothern & Tucker on behalf of owner DKLM Investments. Mr. Windes made motion, seconded by Mr. Boyles, to grant final plat approval for Crossings at Kelly Plantation. 5 yeas. TOURIST DEVELOPMENT – AGREEMENT WITH PETER A. MAYER ADVERTISING INC. Mr. Daniel O’Bryne, Tourist Development Director, stated he has one item this morning. He said he is seeking approval of a contract for marketing, advertising, public relations, website and research services for the Tourist Development Department with Peter A. Mayer Advertising, Inc. Mr. O’Byrne distributed a Summary of Peter Mayer Contract listing some of the pertinent terms included in the document. He emphasized two points: first, there will be monthly reporting; secondly, anything outside the monthly services will be brought forward through the task order process. Mr. O’Byrne stated Mark Mayer and members of his team are present this morning. Mr. Mark Mayer stated he is the Agency President of Peter Mayer Advertising of New Orleans. He introduced Ellen Kantner and Michelle Clark. Mr. Mayer said he is pleased to have the opportunity to work with Okaloosa County. He explained that his father began the company 45 years ago and it is now run by his brother and himself. Mr. Mayer reported there are 200 employees in the company. Mr. Harris made motion, seconded by Mr. Parisot, to approve the contract. Mr. Curry explained that he and Special Counsel Greg Stewart met with the Executive Director of the Florida State Marketing Association to discuss the contract process. He said they pulled from the best contracts in the state and he feels this contract will serve the county well. 5 yeas. December 4, 2012 -6- Minute Book 68, Page Okaloosa County Board of County Commissioners FACILITIES MAINTENANCE – FUNDING FOR EMS ESSEX ROAD BUILDING Mr. Don Turner, Facilities Maintenance Director, requested additional funding to complete the EMS building project on Essex Road. The project is to remodel the former Garniers WWTP Control Building. The original cost of the project was $65,000 based on the condition of the building. The scope of work has changed requiring a fire sprinkler system, monitored fire alarm system, materials and labor for a 6-inch water line, replacement of exterior doors and hardware, and the rear loading dock. The cost estimate to complete the project is $44,000. Mr. Turner stated this is a 4,100 square foot building and the construction costs are $26.60 per square foot. Mr. Harris made motion, seconded by Mr. Parisot, to approve the funding request. Mr. Curry asked if the motion includes authorization to take those funds from General Fund Reserves. Mr. Harris amended his motion to approve taking the $44,000 from General Fund Reserves. Mr. Parisot confirmed his second. 5 yeas. PURCHASING – RECOMMENDATION TO AWARD BID FOR SCHOOL STORM SHUTTERS Mr. Richard Brannon, Purchasing Director, recommended awarding the bid for school storm shutters for Baker School, Crestview High School, and Laurel Hill School to Devaux Construction as low bidder meeting specifications with a bid of $122,500. Upon inquiry by Mr. Parisot, Mr. Brannon confirmed the funding for the shutters is through a shelter retrofit grant provided by the Florida Division of Emergency Management. Mr. Parisot made motion, seconded by Mr. Harris, to award the bid to Devaux Construction as low bidder meeting specifications. 5 yeas. PUBLIC WORKS – VETERANS PARK, IMPROVEMENTS AND FUNDING Mr. John Hofstad, Public Works Director, stated earlier this year the Board approved the conceptual plans for improvements for the unoccupied portion of Veterans Park (approximately 17 acres) on Okaloosa Island. He advised there is no funding source for the proposed improvements and staff suggests the annual lease fees from Wild Willy’s Adventure Island and the Gulf Coast Marine Life Center be set aside and dedicated to the improvements at the park. Mr. Harris made motion, seconded by Mr. Parisot, to place the annual lease fees from Wild Willy’s Adventure Park and the Emerald Coast Marine Life Center ($140,000) into a separate account for these various park improvements. 5 yeas. December 4, 2012 -7- Minute Book 68, Page Okaloosa County Board of County Commissioners PUBLIC WORKS – BP GRANT AWARDED FOR REEF IMPROVEMENTS Mr. Hofstad stated last week he and Scott Hinson traveled to Pensacola to pick up a ceremonial check for improvements to the reef system. The BP grant of $450,000 will be used for sonar equipment to sweep the sea floor to determine what species of fish are there. The data collected will be used to evaluate limitations on recreational fishing. Mr. Windes stated he has heard concerns of retaliation if a reef is found to be in the wrong place. Mr. Hofstad answered “Absolutely not.” He assured him the equipment is to determine what fish are on the ocean floor and was never meant for punitive actions. Mr. Hofstad displayed the ceremonial check. Mr. Parisot thanked Representative Doug Broxson for providing information on the grant application. SHERIFF’S OFFICE – LAW ENFORCEMENT TRUST FUND DISBURSEMENTS Major J. D. Peacock, Administrative Bureau Chief, Okaloosa County Sheriff’s Office, came forward to request approval of disbursements of the Law Enforcement Trust Fund (LETF) to eight organizations totaling $16,862.30. The following requests were presented for consideration: Crime Prevention 1. Baker Bank Boosters for Charity Golf Tournament; $200 2. Choctaw Boys Basketball, 2012-13 Sponsorship; $500 3. Alaqua Animal Refuge, 2013 Animal Cruelty Seminar; $5,000 Donations 1. Mental Health Association, for mental health medications for acute patient needs which helps lower repeated law enforcement contacts; $4,000 2. Trauma Intervention Program (TIP) of NW Florida, TIP program provides intervention and victim assistance services to victims and witnesses following traumatic events. These volunteers are helpful to deputies and investigators at the scene and free up officers to conduct investigative activities; $500 3. S4P Synergy, 2013 program donation, funding for parental involvement at Choctawhatchee High School; $3,680 4. Dr. Martin Luther King, Jr. Celebration, FY 2013 donation for Safe Neighborhoods category; $2,000 December 4, 2012 -8- Minute Book 68, Page Okaloosa County Board of County Commissioners Other City of Niceville Task Force Member Disbursement; $982.33 Mr. Parisot expressed his concern regarding the allocations and the specific requirements in the Statutes. He commented that all the organizations on the list are fine upstanding organizations which deserve support. Mr. Parisot stated it is the Board’s responsibility to confirm the disbursements. Mr. Parisot asked for an explanation regarding the $200 donation to the Baker Band Boosters. Major Peacock responded the department is purchasing $200 worth of marketing from the Baker Band Boosters. Mr. Parisot stated the sponsorship for the Choctaw Basketball program includes logo on 2012-13 basketball poster, ¼ page in program, 2’x3’ sign on gym wall for the school year, 4 boys basketball t-shirts or 2 golf shirts, 2 season passes, and 20- second commercial on projector screen shown at all homes games. Major Peacock stated the funding goes to the organization and is part of the crime prevention program. Upon inquiry by Mr. Parisot, Major Peacock said the shirts and season passes will be refused. Mr. Parisot said the request from TIP is for $500 for a meal for 10 people at a gala dinner. Major Peacock explained that TIP volunteers provide valuable assistance during tragic incidents. Their assistance allows deputies and investigators to carry out their investigative work. He said the funding for victim advocacy dried up and they try to assist the volunteers. Mr. Parisot asked if the Sheriff’s Office will decline the ten seats at the dinner. Major Peacock replied, “No, we want to be there and support them.” Mr. Parisot said he can find nothing in the Statutes for buying dinners. Major Peacock replied the Board defines the uses for safe neighborhood programs and the Sheriff signs his name to the request to say it is in compliance with the Statutes. Mr. Parisot asked if there will be a program or pamphlet listing sponsors. Major Peacock answered, “I don’t know.” Mr. Parisot questioned the request for S4P Synergy which is for $1,890 for supplies for teachers and $1,800 for kick-off dinner and graduation dinner for 150 people. Major Peacock said they have already analyzed this request and believe it is within the scope of the statutes. December 4, 2012 -9- Minute Book 68, Page Okaloosa County Board of County Commissioners Mr. Harris asked for an explanation about sponsorship and advertisement. Major Peacock responded that in a sponsorship you are purchasing an advertisement. Mr. Harris said the law uses the phrase “other law enforcement purposes.” Major Peacock explained there is no definition in the Statutes for that phrase. Mr. Harris made motion, seconded by Mr. Boyles, for discussion, to approve the disbursements. Mr. Parisot said a couple of months ago the Board approved a joint operating procedures for the Sheriff’s Office and the Board on this subject. He had concerns regarding the applications for funds, saying the organizations are not telling how they plan to use the donation/sponsorship. Mr. Parisot likened this to the request from the Tourist Development Council (TDC) to waive the term limitation in its new procedures. Major Peacock disagreed, saying the organization and program must comply with the Statutes. He pointed out 30 minutes is spent on this topic each time disbursement requests are brought to the Board. Major Peacock stated there is little definition for “Safe Neighborhoods” and “other law enforcement purposes.” Those and “Crime Prevention Program” are defined by the Board of County Commissioners. He told the Board they are the last line of oversight. Major Peacock said these were supposed to be brought forward on a quarterly basis but we have not yet gotten to the place where the requests will always be approved. Mr. Amunds stated Mr. Parisot is the liaison commissioner to the Sheriff’s Office and suggested Mr. Parisot work with Major Peacock on adjusting the wording of the applications. Major Peacock replied the Sheriff’s Office feels the application is suitable and they are trying to give the organizations insight in what the Board wants. He added the Sheriff has rejected a number of requests. Mr. Boyles stated he will vote against the motion. He said at his office he receives requests all the time from people wanting money and 95% of the time he wants to support those requests. However, he said if you support all of them you will go broke and because he has difficulty saying no to them, that is why he has given the task to his office manager. He noted the reason for that is because he does not want to be the bad guy. Mr. Boyles said he feels the buck is getting passed to the commissioners on this to be the bad guys. December 4, 2012 -10- Minute Book 68, Page Okaloosa County Board of County Commissioners Mr. Boyles referred to the recent budget workshops and budget hearings. He said he does not want to spend all the dollars in the LETF and go into the budget process next year with the possibility of laying off deputies or having no money for School Resource Officers (SROs). Mr. Boyles saw two options—the Sheriff can continue to send the requests to the