Fort Walton Beach Council agenda — 04-08-06 Special — reading text

aTYOFFORTWALTONBEACH City Council Special Meeting Agenda - April 1 S, 2005 - 5: 30P.M. City Council Chambers 107 Miracle Strip Parkway, SE Fort Walton Beach, FL 32548 CALL TO ORDER PLEDGE OF ALLEGIANCE I WORKSHOP AGENDA 1. General Public ( on items of City business). 2. Consideration of major budget policy issues to guide the development of the Fiscal Year 2006- 07 Operational Budget and Capital Improvements Program. Report and presentation. ( City Manager) ( See Backup). ADJOURN will Any person who decides to appeal any decision made with respect to any matter at this meeting need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (FS286. 0105). make The City of Fort Walton Beach adheres to the American with Disabilities Act and will reasonable modifications for access to this meeting upon request. Please call City Clerk Helen 850- 833- Spencer at 850- 833- 9509 to make a request. For Hearing Impaired dial the City Hall TDD # 9925 or 1- 800- 955- 8771 ( TDD) or 1- 800- 955- 8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service.  City of Fort Walton Beach Memorandum To: Honorable Mayor and Council Members From: Joyce Shanahan, City Manager Subject: Budget Policy Workshop Date: April 13, 2006 BACKGROUND: The City began an annual strategic planning for process for community in 2004, in an effort to determine the City' s current and future priorities and to create shared commitments among all stakeholders to address the identified priorities. These shared visions are then translated into annual budget priorities. During the 2005 Strategic Plan process Council established an objective under the goal of Economic Health and Financial Viability Tier to provide City Council with earlier involvement in the Budget process. As a result the first annual Budget Policy Workshop was held in April 2005 to discuss critical issues impacting the development of the FY 2005- 06 Operations Budget and Capital Improvement Program. In preparation for the FY 2006- 07 Budget, we continue the City' s commitment of using the Vision and Strategic Plans as the blueprint for providing services and programs for the betterment of our community consistent with the values expressed in these Plans. These goals have been redefined in operational and budget benchmarks terms to include: 1. Customer Focus - High Quality Services . a) Protect and enhance the quality of life by improvements in City services, facilities and infrastructure. b) to the needs of the community as expressed by citizens and Respond Council. 2. Financial Focus - Community and Organizational Financial Health and Viability a) Understand the City' s available revenue sources and plan of operation, and allow revisions as desired. b) Develop balanced sources of revenues to fund programs that sustain the desired quality of life. c) Estimate revenues at realistic levels. 3. Process Focus - Efficient and Effective Government a) Strive for excellence in service delivery through the implementation of programs to improve City operations. b) Provide necessary quality services to respond to community needs in a cost- controlled manner. c) Recognize that our employees are our most valued resource and continue to work to preserve and enhance this asset to the greatest extent possible. Page i  d) Maintain salaries and benefits at competitive levels. 4. Renewal and Development Focus - Community Quality - Maintain and Enhance I nfrastructu re. a) Fund infrastructure maintenance to preserve the efficiency and effectiveness of utilities, street, drainage systems and the like. DISCUSSION: The City Council' s primary responsibility is to shape public policy in order to achieve the citizens' desires for the future. The core of the City' s budget process places an emphasis on sound fiscal management and operational decision- making in accordance with the goals and objectives established by the citizens, City Council, and staff through the City' s Vision and Strategic Planning processes. This workshop and report are intended to provide the framework under which the 2006- 07 budgets will be prepared. It is not intended to be a detailed review of the budget. The objectives of this workshop are as follows: Assist City Council in understanding the City' s available revenue sources and plan of operation, and allow revisions as desired. Historical data is presented for comparative purposes. Establish service levels and funding mechanisms in accordance with City Council' s service priorities. Ascertain City Council' s position on certain policy issues critical to development of the Fiscal Year 2006- 07 operational budget and capital improvements program. RECOMMENDATION: Staff respectfully requests that City Council reach a consensus on the major policy decision points in order to guide the FY 2006- 07 budget development process. Respectfully submitted: S~... /~. ~ I ,. Joyc Shanahan L/ City anager Docid: c:\ documents and settings\ jshanahan. fwb- Ian\ my documents\ citymngr\ agenda\ 2DDB\ ws D41B DB\ budget policy workshop staff report. doc Page ii FY 2006. 07 Budget Policy Workshop TABLE OF CONTENTS Introduction 2 Economic Indicators 3 Revenues 4 Expenses 8 Policy Decisions Ad Valorem Taxes ( Millage Rate) 11 Stormwater Management Fee 13 GIS Asset Management - Utilities 15 Attainable Housing Partnership Program 16 Main Street Funding 17 Expand CRA Public Safety Initiative 19 Expand Police Take- Home Vehicle Policy 20 Police Pre- Service Hiring Program 22 Fire Station 7 Renovations 23 Fire Command Vehicle 24 Tennis Center Improvements 25 Employee COLA 26 City Manager Reorganization 28 1 of 28 FY 2006. 07 Budget Policy Workshop INTRODUCTION The FY 2006- 07 budget will continue the City' s commitment to providing quality services in a cost controlled manner, developing balanced sources of revenues to fund programs, improving and maintaining infrastructure, and maintaining prudent cash reserves for the betterment of the community' s citizens and businesses. City Council' s primary responsibility is to shape public policy in order to achieve the citizens' desires for the future. The core of the City' s budget process places an emphasis on sound fiscal management and operational decision- making in accordance with the goals and objectives established by the citizens, City Council, and staff through the City' s Vision and Strategic planning processes. In response to City Council' s desire for earlier BUDGET SCHEDULE involvement in the budget process, staff has January 2006 FY 2006- 07 Budget Kick- Off prepared this informational document and will February 2006 CIP requests due from departments and conduct a Budget Policy Workshop with reviewed by PW, Utilities, and CDS Council on April 18 at 5: 30pm. The workshop March 2006 All infonnation entered in GMBA is intended to provide the framework within which the FY 2006- 07 budget, to be April - May 2006 Budget Meetings with Department Directors to Council in August, will be Revenues . Fee Schedule presented Personnel . Operating Expenses prepared. It is not intended to be a detailed Computers . EquipmenWehicles review of the budget. Capital Improvement Projects Current Year Accomplishments The objectives of this budget workshop are: Budget Year Goals & Objectives Perfonnance Measures Assist City Council in understanding the available sources and plan June 29, 2006 City Council Meeting - Set Tentative Millage City' s revenue Rate for Ad Valorem Taxes of operation, and allow revisions as July 24, 2006 Distribute Budget to Council desired. Historical data is presented for comparative purposes. August 14- 18, 2006 Special City Council Meetings - Budget Workshops ( as needed) Establish service levels and funding September 6, 2006 City Council Meeting _ 1st Reading of mechanisms in accordance with City Budget Ordinance and Set Proposed Council' s service priorities. Millage by Motion September 20, 2006 City Council Meeting - 2nd Reading and Ascertain City Council' s position on Adoption of Budget Ordinance and Set Final certain policy issues critical to