Fort Walton Beach Council agenda — 06-08-2010 Regular — reading text

required to pay or reimburse for all costs associated with the wire intercept, especially regarding charges from phone companies. Phone company charges are normal, and we would be obligated to pay those charges, whether or not we entered into the agreement with the San Bernardino County Sheriff' s Department. 1. 8 The OLU also provides for asset sharing on seizures related to wire taps or pen registers supported through this agreement. It is customary to share assets among agencies participating in such agreements. Based upon our history, we would be more likely to gain through such asset sharing, rather than suffer a reduction. 1. 9 The Fort Walton Beach Police Department would benefit immensely whenever wire intercept /pen connections are authorized because the manual monitoring of such devices, which can be extremely expensive, would no longer be required. 21  2. DISCUSSION: 2. 1 Since this Operational Letter of Understanding ( OLU) actually governs operations between the two agencies, it would, therefore, normally not require Council approval. However, Council approval is sought inasmuch as reimbursement expenses are listed therein, albeit no expenses are anticipated, except those which are passed through. 3. FINANCIAL: 3. 1 The Fort Walton Beach Police Department will benefit by being permitted the use of the San Bernardino County Sheriff Department' s IRNET and PENS networks for any and all wire intercept /pen connections that we may be authorized to conduct from time to time. 3. 2 No expenses, other than those reimbursable to phone companies would be incurred. Those expenses would accrue, regardless of the OLU, although the expenses would otherwise be paid directly to the phone companies. 3. 3 No budget transfer will be required. Such investigative costs, when they arise, are included within the FWBPD investigative budget. 4. CONCLUSION: 4. 1 It is in the best interest of the City of Fort Walton Beach and its citizens for the Police Department to conduct covert operations in the investigation of certain crimes. 4. 2 Such investigations are well regulated by law and sometime include electronic intercept and monitoring, which are closely reviewed by the courts. 4. 3 It would be both a physical and a fiscal benefit to the FWBPD to make use of the SBCSD' s automated systems and capabilities for this purpose. 5. RECOMMENDATION: 5. 1 It is recommended that Council approve the proposed Operational Letter of Understanding, between the San Bernardino County Sheriff's Department and the Fort Walton Beach Police Department, and authorize the Police Chief to execute the agreement. Thank you. All Reviewed and Submitted by: A?j a* Ted Litschauer Date Chief of Police Reviewed and Concur: S a r, Brandy Wu er ate F' vial Director Reviewed for Agenda: 4/ 4// Z, Icj/ 0 Robert T. Mearns Date City Manager Attachments: Memorandum of Understanding ( 1 page) 22  OPERATIONAL LETTER OF UNDERSTANDING BETWEEN SAN BERNARDINO COUNTY SHERIFFS DEPT AND FORT WALTON BEACH POLICE DEPARTMENT - FL REFERENCE WIRE/PEN CONNECTIONS INTRODUCTION The purpose of the Letter of Understanding is to set forth the understanding reached between the San Bernardino County Sheriff's Department and the Fort Walton Beach Police Department - FL for assistance in a Fort Walton Beach Police Department - FL Wire / PEN Intercept Network. II 1. The San Bernardino County Sheriff' s Department will provide access to its Penlink wire intercept equipment. This will include providing installation, equipment and personnel to assist in configuring cases and network. 2. The Fort Walton Beach Police Department - FL will pay or reimburse for all cost associated with the wire intercept, including all charges from phone companies for the telephones being intercepted. 3. The Fort Walton Beach Police Department - FL will consider listing San Bernardino County Sheriffs Department / IRNET for asset sharing on any seizures related to wiretap or PENS supported thru this agreement. 4. The San Bernardino County Sheriff s Department will consider listing Fort Walton Beach Police Department - FL for asset sharing on any seizures related to wiretaps or PENS supported thru this agreement. We each agree to all the above provisions: For San Bernardino County Sheriff s Department Date: Rod Hoops, Sheriff -Coroner Date: For Fort Walton Beach Police Department - FL 23  Page 1 of 2 Carole Jones From: Jeanette M. Wright Sent: Thursday, June 03, 2010 10: 45 AM To: Carole Jones Subject: FW: Staff Report Memorandum /Agenda Attachments: Blue Form . doc; srm5212010. doc; Blue Form2 . doc; srm5262010. doc jeame.ife.'Wi 'hit Police Administrative Coordinator Ft. Walton Beach Police Dept. 850- 833 -9547 Original Message---- - From: Toni Craig [ ma i Ito: ton i@tonicraig. info] Sent: Tuesday, June 01, 2010 7: 53 AM To: Jeanette M. Wright Subject: FW: Staff Report Memorandum /Agenda Jeanette I have signed the blue forms; these agreements are sufficient. Toni L. Craig Attorney Fla Bar No 115444 Board Certified, City, County, Local Government Law PO Box 2917 105 Lewis Street Suite 102 Fort Walton Beach FL 32549 850) 243 -6969 Fax: ( 850) 244 -8929 www.tonicraia. info Marital & Family Law Local Government Law CONFIDENTIALITY NOTICE: This email is intended only for the use of the addressee. If you received this email in error, please notify me immediately, delete the email from your computer and do not copy or disclose it to anyone else. If you are not an existing client of Toni L. Craig, Attorney at Law, do not construe anything in this email as legal advice or to make you a client. Do not disclose anything to me in any reply that you expect to be kept confidential. if you are a client, you should keep the contents of this email confidential to preserve the attorney -client or work product privilege. From: Jeanette M. Wright [ mailto:jwright@fwb. org] Sent: Friday, May 28, 2010 1: 22 PM To: TONI @TONICRAIG. INFO Subject: Staff Report Memorandum /Agenda Ms. Craig, Please find the following attached regarding the City Council Meeting scheduled for June 8, 2010: Agenda Item ( blue form) for the Memorandum of Understanding with NFLICAC Agenda Item ( blue form) for the Operational Letter of Understanding Please let me know if you require anything further, or have any questions in regards to the above. 24  CITY COUNCIL MEETING June 8, 2010 Consent Agenda Task Order Hatch Mott MacDonald Synopsis: Directs engineeringfirm to prepare water intrusion and energy assessments for the Hedrick Recreation Center Agenda Item Number: 8. 4  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Mearns, City Manager From: Michael D. Beedie, P. E., Engineering & Utility Services Director Date: June 4, 2010 Subject: General Consulting Task Order for Fred Hedrick Facility Assessment 1. BACKGROUND: 1. 1 On January 12, 2010, City Council awarded General Consulting Contracts to three consulting firms: Hatch Mott MacDonald, CH2M Hill, and Goodwyn, Mills and Cawood, Inc. 1. 2 In Section 287. 055( 2)( g) of the Florida Statutes, a continuing contract is defined as " a contract for professional services entered into accordance with all the procedures of this act ( Consultants' Competitive Negotiations Act) between an agency and a firm whereby the firm provides professional services to the agency for projects in which the estimated construction cost of each individual project under the contract does not exceed $ 2 million, for study activity if the fee for professional services for each individual study under the contract does not exceed $ 200, 000, or for work of a specified nature as outlined in the contract required by the agency, with the contract being for a fixed term or with no time limitation except that the contract must provide a termination clause. Firms providing professional services under continuing contracts shall not be required to bid against one another ". 1. 3 The Fred Hedrick Recreation Center, located at 132 Jet Drive NW, was constructed in approximately 1975 and consists of approximately 23, 000 square feet of floor space. The facility has experienced water seepage through its exterior walls and leakage through isolated areas of the roof. The water intrusion may be contributing to mold growth within the building. 2. DISCUSSION: 2. 1 The City contacted Hatch Mott MacDonald ( HMM) to provide a budget, scope, and schedule to perform an assessment of the water intrusion issue at the Fred Hedrick facility. The scope of work, along with the budget for each task, includes the following tasks: 2. 1. 1 Task I — Mold Inspection / Analytical Analysis ( Not to exceed $ 8, 500): HMM will perform visual inspections of the internal space at Fred Hedrick to identify potential mold and source areas to develop a sampling plan that includes sample 25  Attachment A —Scope of Services Fred Hedrick Recreational Facility