Okaloosa County BOCC — March 18, 2014 — Minutes — reading text

disclose orally the nature of your conflict in the measure before participating. ¢ You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. . DISCLOSURE OF LOCAL OFFICER'S INTEREST , NV. = = p ‘ Doyles , hereby disclose that on Fe ke ty \ gs , 20 ibe (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, Y inured to the special gain or loss of A v buen. LW a tev ay. ih fev, Ine. _ by whom ! am retained; or inured to the special gain or loss of , which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure ts as follows: tem V/, ot. J om Geese Lovu sel Yor Avuen wWoter Sy stem, Tne. ube 4s See Ling doovd app tosen| ty author 22 the 1$S$Uance oF toy exewot oar Pec ne, (eDayment ot obligations re lative. bo the prov iS TO of Po taskle. Water AS & vure| Water ld 2/1 P/14 Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1/2000 PAGE 2 2. Information Systems: Final Payment to CCI Systems, Inc. on Contract C13-2034-IS for Duke Field Secondary Control and Data Acquisition (SCADA) Fiber Optic Link Project in the amount of $161,113.72 3. Airports: Approval of and authorization for Chairman to execute contract with Birkshire Johnstone, LLC for the Eglin AFB ARFF Development Project in the amount of $2,616,793.60 4. Water & Sewer: Proclamation designating May 4-10 as Drinking Water Week 5. Water & Sewer: Proclamation designating April as Water Conservation Week 6. Public Works: Request from Destin Yoga to renew Qualified Beach Vendor Certificate for calendar year 2014 7. Public Works: Public Event Permit request from Southern Events Management to use county beach for week-long Emerald Coast Volleyball Tournament, April 23-27, 2014 8. Purchasing: Recommendation to award bid for repairing drainage infrastructure to Insituform Technologies and to authorize Chairman to execute contract 9. Growth Management: Reappointment of Jeff Linn and Joel Richardson to Electrical Competency Board 10. Growth Management: Reappointment of David Cummins to Plumbing Competency Board 11. Growth Management: Reappointment of David Galliard, Roger Casey, and Lee Jackson to Mechanical Competency Board 12. Growth Management: Reappointment of Skip Royster to Construction Competency Board 13. Finance: Budget Resolutions and Budget Transfers (a) Resolution amending FY 2014 Budget, General Fund (budget transfer in from Capital Outlay Construction Fund for Shalimar Annex asbestos survey) RESOLUTION NO. 14-48 (BA #81) (b) Resolution amending FY 2014 Budget, Airport Enterprise Fund (appropriations for Airport Revenue Refunding Bond Series 2014) RESOLUTION NO. 14-49 (BA #82) (c) Budget Transfer - Capital Outlay Construction Fund, providing funding for Facilities Maintenance projects approved at the February 4, 2014 BCC meeting; BT-14-26 (d) Budget Transfer - Capital Outlay Construction Fund, provide funding for final payment to Skanska/Lord & Son for Courthouse Annex Extension approved at January 21, 2014 BCC meeting; BT-14-27 February 18, 2014 -10- Minute Book 70, Page 248 Okaloosa County Board of County Commissioners 14. Growth Management: Task Order No. 55 Amendment 1 with Okaloosa County Transit for reimbursement of operating costs for Fixed Routes 11 and 12 in Crestview 15. Purchasing: Recommendation to award bid for repair and painting of Countryview and Bluewater Tanks to American Suncraft Construction Company, Inc. as lowest bidder meeting specifications with a bid of $543,475 17. Purchasing: Recommendation to award bid to lowest bidder meeting specifications and approval to purchase two 14- cubic yard heavy-duty dump trucks from Orlando Freightliner with a bid total of $185,418 18. Purchasing: Award contract for electrical manhole rehabilitation to Bill Smith Electric, Inc. 19. Purchasing: Award bids for network cabling and repair and authorize Chairman to execute contracts with all five bidders—Datech, Glaze Communications, GSC Communications, Network Cabling Services, and Universal Cabling System 20. Purchasing: Recommendation to award bid for reroofing TDD Welcome Center to Ameritech Enterprises LLC as low bidder meeting specifications with a bid of $96,350 and authorize Chairman to execute contract 21. Purchasing: Recommendation to award bid for biosolids removal and transportation to R & E Farms as lowest bidder meeting specifications 22. Growth Management: Authorization for Chairman and County Attorney to execute Federal FY 2014 FTA Certifications and Assurances and to approve electronic submission of the documents 23. Airports: Approval for Purchasing Department to solicit quotes in lieu of bids for the Cell Phone Waiting Area Parking Lot project at Northwest Florida Regional Airport 24. County Administration: Resolution supporting the widening of Highway 98 RESOLUTION NO. 14-50 25. BCC Records: Approval of regular meeting minutes for January 7 and January 21, 2014 27. County Administration: Resolution supporting legislation to control the Lionfish population in the Gulf of Mexico RESOLUTION NO. 14-51 28. County Administration: Resolution relative to reimbursement of certain costs and expenditures relating to public improvements in and for Okaloosa County RESOLUTION NO. 14-52 30. Information Systems: Task Order No. 4 with Polyengineering for professional services for the Okaloosa County Fiber Optic Project at a not-to-exceed cost of $100,000 February 18, 2014 -l11- Minute Book 70, Page 249 Okaloosa County Board of County Commissioners 16. Purchasing: Authorization to dispose of surplus items at auction through Global Enterprises Mrs. Zan Fedorak, Purchasing Manager, stated the Facilities Maintenance Department is trying to expedite removal of all furniture and other items which remain in the Shalimar Annex to allow for demolition of the building. She stated departments have been allowed to go through the building to get any usable items. Mrs. Fedorak advised that she has a listing of additional surplus items she would like to add for the auction. she also noted there may be such items as doors, door frames, windows, etc. which may be salvaged from the Annex and put out for auction. Mrs. Fedorak reported the online auction services provided by our contract auctioneer Global Enterprises have generated more than double the revenue over the county’s onsite auctions. Mr. Parisot made motion, seconded by Mr. Boyles, to approve this agenda item and the additional lists of surplus items. Mrs. Fedorak stated she has supplied the Clerk with the lists. 5 yeas. 26. Airports: Authorization to re-advertise for vehicle lease quotes Mr. Boyles stated he realizes Airports Director Sunil Harman has inherited “all of this baggage” but he noticed the language of the lease agreement from two years ago stated the leased vehicles would have the county logo on them. He said either that was not done or the decals/logos did not stay on. He remarked that has bugged him because having the logos on the vehicles is a constant reminder for the employees driving them to be more attentive to their driving. Mr. Boyles noted there is no analysis to say that leasing the vehicles is fiscally the right thing to do. He said he understands we now may be under a time constraint and wondered if the lease could be extended. Mr. Harman acknowledged the constraint, saying the vehicles must be returned by June. He said the purchasing process will take 120 days and his primary concern is operational impact. Mr. Amunds asked if this item can be tabled until the next meeting. Mr. Harman responded by saying an analysis can be prepared in that timeframe. He stated he does not see any advantage of purchaSing vehicles, adding that he does not have $300,000 in the budget to purchase them. Upon further inquiry by Mr. Amunds regarding decals, Mr. Harman stated they can affix the magnetic decals. Mr. Parisot suggested decals be placed on February 18, 2014 -12- Minute Book 70, Page 250 Okaloosa County Board of County Commissioners the windows. He said the magnetic decals could easily be removed. Mr. Boyles stated he is not suggesting anyone from the Airports Department has done anything they should not have with a vehicle. Mr. Harman reiterated his concerns on the timeline and operations constraints. He said the decals to be affixed would be specific to the Airports and the vehicles would also have “lights” and could be used as extra police vehicles. Mr. Amunds stated the leasing of the vehicles was done on a trial basis. He asked Mr. Harman if this is his recommendation as the director of the department. Mr. Harman replied, “Yes, commissioner. It works well.” Mr. Harris made motion, seconded by Mr. Parisot, to approve the department director’s request to solicit proposals to lease vehicles for the Airports Department with the stipulation the decal is placed on the vehicles. Mr. Boyles stated he wants a decal that is comparable to the county logo on other county vehicles. Mr. Harris said he cannot recommend magnetic ones because that do blow off and told Mr. Harman he would have to come up with something. 5 yeas. Mr. Boyles said the Board may want to consider leasing for the entire fleet of county vehicles. 29. Public Works: Task Order No. 1 with SCS Engineering for 2014 semiannual sampling and reporting of Baker Landfill at a not-to-exceed cost of $96,500 Mr. Hofstad stated there is a discrepancy between the agenda request and the actual task order document with regard to the not-to-exceed cost. The agenda request lists a cost of $99,300 and the Task Order reflects a cost of $96,500. He stated the correct not-to-exceed cost is $96,500 for Task Order #1. Mr. Boyles made motion, seconded by Mr. Parisot, to approve Task Order #1 with SCS Engineering and to clarify the correct cost is $96,500. 5 yeas. GROWTH MANAGEMENT - REQUST TO PURCHASE 19 CUTAWAY BUSES Mr. Elliot Kampert, Growth Management Director, requested approval to purchase 19 cutaway buses from Transit Plus Inc. using Florida State Contract #TRIPS-11-CA-TP at a total cost of $1,448,160. The purchase will be made with existing Federal Transit Administration (FTA) grant funds with no local funds required. Mr. Kampert stated Fleet Operations has confirmed the buses need to be replaced. Upon inquiry by Mr. Amunds, Mr. February 18, 2014 -13- Minute Book 70, Page 25] Okaloosa County Board of County Commissioners Kampert stated the current vehicles are four years old and have 100,000 miles on them which is the FTA established life criteria for cutaway buses per FTA Circular 5010.1D. Mr. Harris expressed his concerns, saying we are starting to delete routes and are now talking about buying new vehicles. He referred to the statement that no local funds will be used and disagreed, saying federal tax dollars are used for the grants. Mr. Kampert stated that if the routes are deleted, the vehicles will be made available for other FTA transit providers. He stressed the importance of purchasing the new buses because the program is “hemorrhaging” money in maintenance costs, adding it is also a safety issue. Mr. Amunds remarked vehicles with more than 150,000 miles on