Okaloosa County BOCC — May 15, 2013 — reading text

awarded to C. W. Roberts Contracting, Inc. This project included a mill-and-overlay of the existing asphalt north parking lot and VIP parking lot, construction of new concrete sidewalks and replacement of damaged concrete curbs, pavement markings, security and electrical improvements in the parking lot, and renovation of the Airport Operations Center to include a complete replacement of the video monitoring system. A final completion inspection of the parking lot and security improvements was conducted on January 11, 2013. All punch-list items have been addressed to the satisfaction of the engineer and the County. The primary purposes for Change Order No. 2 are to reconcile the contract quantities per the actual final quantities accepted and measured in the field and to add improvements that provide long-term benefits to the Northwest Florida Regional Airport. This change order also adds 38 calendar days to the construction contract due to additional work added to the contract including infrastructure improvements to accommodate an airport ice machine and guardrails around the VIP parking lot and Baldwin Building. A significant deduction to the construction contract is included in the Superpave Asphaltic Concrete pay item. The geotechnical testing performed during the design phase indicated an existing variable depth asphalt section across the parking lot. The average depth of the underlying asphalt after milling operations was anticipated to be approximately 1 to 1.5 inches. It was unclear whether the remaining asphalt material following milling operating would represent a suitable foundation for the proposed overlay. Therefore, the original parking lot rehabilitation design included a conservative assumption that full-depth asphalt removal (approximately 3-inch depth) would be required to provide a stable asphalt pavement as a foundation for the overlay. Following the asphalt milling operations, it was determined that a majority of the underlying asphalt was adequate to construct the new 1.5-inch asphalt overlay; therefore, the full-depth asphalt removal and replacement quantity was significantly reduced. This also reduced the asphalt quantity by 4, 212.1 tons resulting in a deduction of $404,361.60 in asphalt costs. Change Order No. 2 represents a $419,695.59 reduction in the contract amount. Upon approval of Change Order No. 2, the final contract amount will be $1,922,885.50. OPTIONS: Approve, Reject, or Table RECOMMENDATIONS: Approve Change Order No. 2 with C. W. Roberts Contracting, Inc. to reduce the total contract amount by $419,695.59 and increase the contract time by 38 calendar days; approve release of retainage in amount of $179,830.98; and approve final payment in the amount of $304,406.64 (includes retainage). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 21, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Beach Safety Week Proclamation DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the Proclamation designating the week of June 2-8, 2013, as National Beach Safety Week. BACKGROUND: This year National Beach Safety Week is June 2-8, and it urges all residents using our beaches to enjoy themselves at the beach this year, while taking appropriate measures to protect themselves and their children. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the Proclamation. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator  PROCLAMATION TO DESIGNATE THE WEEK OF JUNE 2-8, 2013, AS NATIONAL BEACH SAFETY WEEK WHEREAS, the beautiful coastal and inland beaches of Okaloosa County represent a world renowned recreational resource; and, WHEREAS, the residents and visitors of Okaloosa County are drawn to these beaches by the millions each year for water and beach activities; and, WHEREAS, the aquatic environment has dangers that can be effectively managed through public awareness and the vigilance of professional lifeguards; and, WHEREAS, for reasons of public safety, an annual reminder of the joys and hazards associated with the aquatic environment are appropriate at the commencement of the busy summer beach season; and, WHEREAS, the residents and visitors of Okaloosa County must remember to Never Swim Alone, Always Swim Near a Lifeguard, Never Drink Alcohol Before Swimming, Respect the Power of the Surf, and Learn to Swim; NOW, THEREFORE, the Okaloosa County Board of County Commissioners in recognition of this event do hereby proclaim June 2-8, 2013, as: NATIONAL BEACH SAFETY WEEK in Okaloosa County, and urge all residents using our beaches to enjoy themselves at the beach this year, while taking appropriate measures to protect themselves and their children. DULY PASSED AND ADOPTED this 21st day of May, 2013. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA _______________________________________ Don R. Amunds, Chairman ATTEST: CLERK OF CIRCUIT COURT ___________________________ Don W. Howard  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 21, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Public Hearing Request for a Street Light Addition to Okaloosa Island MSBU DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Request to schedule a public hearing to receive comments on the addition of a street light within the Okaloosa Island MSBU. The new street light is to be installed at the intersection of Santa Rosa Blvd. and west parking lot entrance of the Breakers of Ft. Walton Beach on Okaloosa Island. BACKGROUND: Eric Jorgensen with the Board of the Directors of the Breakers of Ft. Walton Beach presented a request to the Okaloosa Island Leaseholders Association (OILA) on April 8, 2013 for an additional street light to be installed at the intersection of Santa Rosa Blvd. and west parking lot entrance of the Breakers. The request was discussed and approved by OILA. Carrie Ely with Gulf Power was contacted to prepare an estimate for the street light installation and the monthly service cost. According to Ms. Ely in a letter dated April 19, 2013, there is no installation cost and the monthly fee will be $14.62 for the addition of the new light. The monthly fee will be absorbed by the MSBU and the members’ monthly bills will not be affected. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Request Board approval for a public hearing to be scheduled for the Board meeting of June 18, 2013, on or after 6:30pm, in the Water & Sewer Administration Building located in Fort Walton Beach. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator From: Catherine Taylor [cattaylor1@cox.net] Sent: Friday, April 26, 2013 11:11 AM To: Donald Bednar; Amy Allen Subject: Re: Additional Street Light Request on Okaloosa Island from The Breakers Amy and Maryl; Thank you for all your help on gathering information for installation of a new light in front of the Breakers. This addition was approved at the April Leaseholders meeting and we respectfully request that the Board of County Commissioners approve the installation of a new light and the charge for this monthly service will be $14.62 with no charge for installation. Amy, please let me know if there is anything else you need from us to move forward on this matter. Thank you. Catherine A. Taylor, President Okaloosa Island Leaseholders Association On Apr 26, 2013, at 10:27 AM, Donald Bednar wrote: Ccathy, c -----Original Message----- From: Amy Allen <aallen@co.okaloosa.fl.us> To: Maryl Bednar <BEDNARDON@aol.com>; Cathy Taylor <cattaylor1@cox.net> Cc: Zan Fedorak <zfedorak@co.okaloosa.fl.us> Sent: Tue, Apr 23, 2013 1:24 pm Subject: FW: Additional Street Light Request on Okaloosa Island from The Breakers Maryl/Cathy, Attached is a letter from Carrie Ely from Gulf Power in reference to the street light that has been requested at the intersection of Santa Rosa Blvd and the west parking lot of the Breakers. There is no installation cost. The additional monthly fee that will be added to the MSBU is $14.62. Please let me know if the MSBU would like me to proceed in presenting this to the BCC for approval. Thank you! <image001.jpg> Amy Allen Parks Coordinator 1759 S Ferdon Blvd. Crestview, FL 32536 Office (850) 423-4887 Cell (850) 546-0598 Fax (850) 689-5786 The only people you should ever try to get 'even with' are those who have helped you. Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e-mail communication, including your email address, may be subject to public disclosure and public record retention requirements. From: Ely, Carrie L. [mailto:CLELY@southernco.com] Sent: Tuesday, April 23, 2013 1:16 PM To: Ely, Carrie L.; Amy Allen Cc: Zan Fedorak; 'Catherine Taylor ' Subject: RE: Additional Street Light Request on Okaloosa Island from The Breakers Here is an updated estimate. Thanks, Carrie From: Ely, Carrie L. Sent: Tuesday, April 23, 2013 12:24 PM To: 'Amy Allen' Cc: Zan Fedorak; 'Catherine Taylor ' Subject: RE: Additional Street Light Request on Okaloosa Island from The Breakers Amy, I have attached an estimate to add that one light. Thanks, Carrie Ely Gulf Power Lighting Consultant 1057 E. John Sims Pkwy Niceville, FL 32578 Office#: 850-244-4745 Fax#: 850-678-0095 From: Amy Allen [mailto:aallen@co.okaloosa.fl.us] Sent: Thursday, April 11, 2013 2:25 PM To: Ely, Carrie L. Cc: Zan Fedorak; 'Catherine Taylor ' Subject: FW: Additional Street Light Request on Okaloosa Island from The Breakers Carrie, Please see the email below and the attached letter requesting a new streetlight on Santa Rosa Blvd. on Okaloosa Island between the Breakers of FWB and the Best Western Hotel. The request has been approved by the Okaloosa Island Lease Holders Association MSBU Sub Committee. Please provide a cost estimate for the installation of the new light. Once the cost estimate is received an agenda item will be prepared to present the request to the Board of County Commissioners for approval and signing of the contract. Thank you for your assistance with this matter. <image001.jpg> Amy Allen Parks Coordinator 1759 S Ferdon Blvd. Crestview, FL 32536 Office (850) 423-4887 Cell (850) 546-0598 Fax (850) 689-5786 The only people you should ever try to get 'even with' are those who have helped you. Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e-mail communication, including your email address, may be subject to public disclosure and public record retention requirements. From: Catherine Taylor [mailto:cattaylor1@cox.net] Sent: Thursday, April 11, 2013 10:47 AM To: Amy Allen Cc: Jim Simpson; Tripp