Okaloosa County BOCC — May 15, 2013 — reading text

Don W. Howard, City Clerk Clerk of Circuit Court, Okaloosa County, FL SEAL SEAL . Date: _____________ Date: _____________  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 21, 2013 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Task Order 9 - NSP AVCON DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Growth Management Department requests that the Board approve the attached Task Order No. 9, for acceptance of Avcon's Architectural proposal for the continued Neighborhood Stabilization Program (NSP) project located at Palm Village, Fort Walton Beach, Fl. BACKGROUND: Through the Neighborhood Stabilization Program (NSP) as mended through Modification #8, Okaloosa County was allocated a total of $3,560,352.73 of which $2,294,848.27 are considered regular funds which can be used for a variety of affordable-housing related purposes, and $1,265,504.46 which are considered a supplemental allocation and must be used for rental housing. On November 24, 2009, Okaloosa County and the Department of Community Affairs (now Department of Economic Opportunity) executed an Agreement (10DB-4X-01-56-01-F18) through which these funds have enabled the County's NSP Contractor, the Okaloosa Community Development Corporation (CDC) via Contract C10-1798-GM, to purchase 61 units in the Rolling Pines Townhome development in Crestview, 2 single-family homes on Dahlquist Drive in Crestview, and the partially-developed Palm Village development in the unincorporated Wright area south of Eglin which includes 6 existing townhomes as well as vacant land on which additional units had been approved but never constructed. The vacant portion of the Palm Village property is identified in the County’s approved NSP plan as a land bank on which additional units will be constructed as funds become available. On November 20, 2012 the Florida Department of Economic Opportunity (FDEO) awarded Okaloosa County $715,111.77, of which $301,917.73 is additional NSP funds and $413,194.04 is NSP-derived program income. In accordance with the approved NSP plan, it is the CDC’s intention to use these funds to begin construction of additional units at Palm Village. In consultation with the FDEO, staff and the CDC determined that the most expeditious way to retain the construction management services needed to undertake this development would be to enter into a contract with one of the consulting firms under annual contract with the County and who are qualified for this work. In accordance with the County’s competitive procurement procedures, a request for proposals was sent to Avcon, Inc., and has been accepted by the CDC. If approved by the Board of County Commissioners, the attached Task Order will enable Avcon to provide construction management services for the CDC, thereby enabling the construction of additional units at the Palm Village development as provided in the County’s NSP workplan. RECOMMENDATION: The Growth Management Department recommends that the Board approve and authorize the Chairman to sign Task Order No. 9. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 21, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Amendment Two and Retroactive Contract Payment Approval for Rite Way Services DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to authorize approval of Amendment Two and retroactive payment of janitorial service invoices from Rite Way Service, Inc. BACKGROUND: Amendment One to the Rite Way Service, Inc. was approved by the Board on January 8, 2013 without authorizing retroactive payments for work performed prior to the BCC approval date. This amendment is required because Finance will not make retroactive payments without specific authorization by the BCC. Retroactive payments are due to Rite Way because they were verbally directed to add additional workers to service the newly constructed two gate addition to the airport concourse. When Amendment No. One was submitted to the BCC the retroactive nature of work lawfully performed was overlooked. Invoices dated after January 8, 2013 have been paid. Invoices dated prior to January 8, 2013 have not been paid as the contract was not amended for retroactive payment. This amendment authorizes payment of the invoices dated prior to the Amendment One approval date retroactive to October 1, 2012. The retroactive payments total $62,018.04. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: Staff recommends the Board approve this request. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator  AMENDMENT TWO I TO II RITE WAY SERVICE, INC. JANITORIAL SERVICES FOR THE NORTHWEST FLORIDA REGIONAL AIRPORT This AMENDMENT TWO is entered into effective this day of _ _ _ _ _ _ _ _ _, 2013, by and between OKALOOSA COUNTY, FLORIDA, a political subdivision of the State of Florida, (hereinafter referred to as PARTY OF THE FIRST PART) and RITE WAY SERVICE, INC., (hereinafter referred to as PARTY OF THE SECOND PART). WITNESSETH: WHEREAS, the PARTY OF THE SECOND PART entered into Amendment Number One dated January 8, 2013 and the original contract dated June 6, 2011 with a current expiration date of June 6, 2013. WHEREAS, this Amendment Two shall be subject to the terms, covenants, conditions, and agreements to be kept, performed and observed by PARTY OF THE SECOND PART as stipulated in the original contract agreement not otherwise amended in this amendment. WHEREAS, the PARTY OF THE FIRST PART and the PARTY OF THE SECOND PART, each in consideration of the agreements to be performed by the other, intending to be legally bound, do hereby agree to the following sections being added to the CONTRACT: I, f I SECTION 1: SCOPE OF WORK AJUSTMENT Due to additional square footage and personnel shortage Rite Way was requested to add an additional day and night porter which was effective October 1, 2012. The rate for theses additional (2) porters is TWELVE DOLLARS AND TWELVE CENTS ($12.12) per hour. Rite Way also provided cleaning chemicals and floor care products to accomplish tasks as outlined in the original contract which have been invoiced and are payable under this amendment. SECTION 2: ENTIRE AMENDMENT This amendment consists of the following: Sections I to 2. It constitutes the entire amendment of the parties and may not be changed, modified, discharged, or extended except by written instrument duly executed by the PARTY OF THE FORST PART and the PARTY OF THE SECOND PART. 1  IN WITNESS WHEREOF, the parties hereto have executed the e presents as of the day and year first written. WITNESS WITNESS BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA I II DON R. AMUNDS CHAIRMAN ATTEST: GARY J. STANFORD DEPUTY CLERK OF CIRCUIT COURT OKALOOSA COUNTY, FLORIDA 2 I ACKNOWLEDGMENTS I STATE OF FLORIDA COUNTY OF OKALOOSA Before me, the undersigned officer duly authorized to take acknowledgments in the COUl\iTY and STATE aforesaid, personally appeared BRAD MARSTON who, under oath, deposes and says that he is authorized to execute contracts and lease agreements and that he executed the foregoing instrument for the uses and purposes contained therein. Sworn and subscribed before me this 11L day of ¥i 1 ,2013, AD. My Commission expires: _-=--c_om_m_iss_io_n_Ex_p_ir_es_1_0_/1_0_/2_0_15_ _ __ 3  RECEIVED M#\j( ~J!13 .. -~,"- t"3. CONTRA CT & LEASE INTERNAL COORIJINATJON SHEET Contract/Lease Number: t. II--!en"J9t Trac1dng Number: ""·/f Contractor/Lessee Name; It C, isc w "'3 Purpose: /haH.~~~ H~ttt ~ ~.. /:.,K.;tJ,. ,.";'r ,..J ~7.....""~~ Gl~~ • lilt .. Daterrerm: \::I1:b &, ~C) ~ATER THAN $10 7000 0$10,000 OR LESS Amount! ----­ Department: .....-JAIo.I.....:',=-II4+p_ ~.:...f-sr..-...__ ...... Dept. Monitor Name: ~.-c.y~t I¥-\.u.c.. ... I PUJ'chasing Re1Jiew /' jVcf.1 0;'1£~~ 1.:14 /11,/ Procurement requirements nre met: (l~""""A"" Date; IJ4.d! ::1 Risk Mal1agement Review counryA~Z~:v:~f Date: ---.f-f---4-......",~ Following Qkaloosa County Board of County COnnn1ssiQners approval; Comra.ct & Graftt Review Document has been appropriately reviewed and is executable: Date: _ _ _ _ __ I Contract.s & Gnmti M:::I.oagel" .' ­ .. REVISED BY SCC 3-21 . .00  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 21, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Assignment of Lease DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Assignment of Lease from Dr. Ravi Agarwal, to Mr. Rodney Greenway for Block 2 Lot 1 at the Bob Sikes Airport is being presented to the Board of County