Okaloosa County School Board — Workshop Meeting, April 8, 2024 — reading text

Weekly Attendance, Weekly Attendance-2nd Child, and Weekly Attendance-3rd Child/4th Child changed from $100.00 per week to $150.00 per week Chargeback Fees changed from N/A to $25.00 Chargeback Fee for Declined/Disputed Credit Card Charges All other fees remain the same. The fee schedule has been attached with the changes highlighted. As a point of reference, the weekly summer fees for the other child care programs are as follows: Bob Sikes - $35/Day = $175/Week Bluewater - $155/Week Northwood - $105/Week Plew - $155/Week Wright - $95/Week File Attachments !Antioch Child Care Fees for Agenda Item FY 2024 2024-04-08.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Fiscal Year 2024-2025 Child Care Fees, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Recommended Action : Motion to approve Fiscal Year 2024- 2025 Child Care Fees. Public Content The Child Care fees for fiscal year 2024-2025 are being submitted to the School Board for approval. The following schools plan to offer child care programs next school year: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Wright Elementary School  The attached document outlining the fees for fiscal year 2024-2025 is highlighted to indicate the changes. File Attachments !Child Care Fees for Agenda Item FY 2025 2024-04-08.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2024 Absolute Date : Apr 08, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2024-2025. Public Content The proposed School Operational Support Staffing Grid for fiscal year 2024-2025 is attached. The orange areas on the Staffing Grid indicate proposed changes for the new year. The School Staffing Grid Notes explain the changes being recommended by the Superintendent. The School Supplement Grid is also being submitted for approval. The blue areas indicate the new middle school supplements that were approved through negotiations in June 2023. There are no other changes recommended for fiscal year 2024-2025. File Attachments School Staffing Grid FY 2025 2024-04-08.pdf (102 KB) Supplements FY 2025 2024-04-08.pdf (79 KB) School Staffing Grid Notes FY 2025 2024-04-08.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 ITB 24-03 Custodial Equipment and Repair Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2024 Absolute Date : Apr 08, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 2011 Custodial Services, and Capital Fund Recommended Action : Motion to approve the committee's recommendation to award ITB 24-03 Custodial Equipment and Repair Services to Supreme Paper Supplies a Division of Imperial Dade as the Primary Service Provider, and to PR Chemical & Paper Supply as the Secondary Service Provider, effective April 10, 2024, through April 09, 2027. Public Content Request approval of the committee's recommendation to award ITB 24-03 Custodial Equipment and Repair Services to Supreme Paper Supplies a Division of Imperial Dade as the Primary Service Provider, and to PR Chemical & Paper Supply as the Secondary Service Provider. The contract is based on fixed pricing and will be used as needed. Funds will be paid from General Fund, Project 2011 Custodial Services, and Capital Fund. The three (3) year contract is effective April 10, 2024, through April 09, 2027, and copies of the award tabulation, bid, Addendum 1 & Addendum 2 are attached. For additional information, please contact Bill Smith, Program Director, Custodial Service, at (850) 689-7890. File Attachments ITB_24-03 TAB.pdf (200 KB) ITB 24-03 Custodial Equipment and Repair Services.pdf (753 KB) ITB 24-03 Addendum 1.pdf (453 KB) ITB 24-03 Addendum 2.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of Tag-On Bid: ITB BC- 04-02-20-39 Ice Machines, Continuing Supply, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary Recommended Action : Motion to approve renewing ITB BC- 04-02-20-39 Ice Machines, Continuing Supply through Leon County Board of County Commissioners, effective May 1, 2024, through April 30, 2025. Public Content Request approval to renew ITB BC-04-02-20-39 Ice Machines, Continuing Supply through Leon County Board of County Commissioners. The awarded vendor is Gulf Ice, based on fixed pricing, and the contract will be used on an as needed basis. Funding will vary. The contract is effective May 1, 2024, through April 30, 2025, and copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (351 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Memorandum of Understanding between the School Board of Okaloosa County and Magellan Federal, presented by John Spolski, Assistant Superintendent, and recommended by the Superintendent for approval. Meeting : Apr 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2024 Absolute Date : Apr 08, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and Magellan Federal, effective August 15, 2024 through July 30, 2028. Public Content The Memorandum of Understanding between the School Board of Okaloosa County and Magellan Federal, sets forth guidelines to clarify the responsibilities of the School Board of Okaloosa County, Florida, and Magellan Federal with respect to child and youth behavioral (CYB) program services provided by Magellan pursuant to its contract with the federal