Fort Walton Beach Council agenda — 09-05-12 special budget-first ph — reading text

Agenda City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Wednesday, September 5, 2012 5: 30 PM 107 Miracle Strip Parkway Fort Walton Beach, FL 32548 1. CALL TO ORDER 5: 30 PM Meeting will be called to order on September 5, 2012 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. 2. PLEDGE OF ALLEGIANCE 3. RESOLUTIONS 3. 1. 2012 -18 - Adoption of Tentative Millage Rate FY 2012 -13 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE TENTATIVE MILLAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013; AND PROVIDING AN EFFECTIVE DATE. Synopsis: ( Budget and Grants Manager) Adopts the tentative millage rate for FY 2012 -13. ATTACHMENTS: 9 -5 Tentative Millage Script ( DOM 3. 2. 2012 -19 - Adoption of Tentative Budget FY 2012 -13 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013; AND PROVIDING AN EFFECTIVE DATE Synopsis: ( Budget and Grants Manager) Adopts the tentative budget for FY 2012 -13. ATTACHMENTS: 9 -5 Tentative Budget Script( DOC.X) Budget 9 - 5 - 12 - paginated ( PDF) 4. ADJOURNMENT Quasi -Judicial - denotes that the item must be conducted as a quasi-judicial hearing in accordance with Florida Statutes. Page 1 Printed 813112012 City Council of Fort Walton Beach  Agenda September 5, 2012 Special Meeting Action - Direction - Discussion items may be acted upon by the City Council by either a motion with a vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286. 01105, F. S.) The City of Fort Walton Beach adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD #850 -833- 9925 or 1- 800 -995 -8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. All City of Fort Walton Beach council and board meetings are recorded. The video can be accessed at www.fwb.org. Page 2 Printed 813112012 City Council ofFort Walton Beach  City Council of Fort Walton Beach FINANCE MEMORANDUM To: Michael D. Beedie, Acting City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: September 5, 2012 Subject: 2012 -18 - Adoption of Tentative Millage Rate FY 2012 -13 1. BACKGROUND: 1. 1 Chapter 200 of the Florida Statutes, titled " Determination of Millage", sets a statutory timetable for the calculation and notification to the public of the process to set ad valorem tax millage rates and adopt a budget. 1. 2 The City shall, between 65 and 80 days from when the Property Appraiser certifies the value of real property in the City of Fort Walton Beach ( July 1 or actual date, whichever is later), hold a public hearing on the tentative millage and budget. The City' s property value was certified on June 28, and therefore the public hearing must be 18`h 3ra - held during September 2. DISCUSSION: 2. 1 The 2012 gross taxable property value for operating purposes is $ 1, 114, 258, 123, a decrease of $37, 847, 931, or 3. 3 %, from the 2011 final gross taxable property value of 1, 152, 106, 054. 2. 2 Per F. S. 200. 065( 1), the rolled -back millage rate is defined as the millage rate that would produce the same amount of ad valorem tax revenue as was levied during the prior year - exclusive of CRA dedicated increment value, new construction, deletions, and boundary changes. Because of the decrease in taxable value, the rolled -back rate is actually a " rolled- forward" rate this year ( i. e. a higher millage rate is required to generate the same amount of tax revenue due to the lower taxable value). The rolled - back rate is 4. 7063 mills. 2. 3 Per F. S. 200. 065( 5), the maximum millage rate that may be levied is determined by the number of affirmative votes of the members of the governing body. DOC 1D: 1936 A Page 1  RESOLUTION ( ID # 1936) FY 2012 -13 Ad Variance from Variance fran Mari rrum Valorem Cunent Mi llage FY 2011 -12 Method of Adoption Millage Revenue of4. 5383 Revenues Current Millage 4. 5383 $ 4, 803, 995 n/ a 4149,078 Proposed Budget 45383 $ 4, 803, 995 $ 0-$ 149, 078 Majority Vote 6. 3928 $ 6, 767, 068 $ 1, 963, 073 $ 1, 813, 995 4 votes) Two Thirds Vote 7. 0321 $ 7, 443, 796 $ 2,639, 801 $ 2, 490, 723 5 votes) Unanimous Vote or greater than greaterthan greaterthan above 7. 0321 Voter Referendum $ 7,443, 796 $ 2, 639, 800 $ 2, 490, 723 2. 4 Per F. S. 200. 065( 6), municipalities may administratively adjust the adopted millage rate without a public hearing if the final taxable value varies by more than one percent from the preliminary taxable value. The taxes computed by applying the adjusted rate to the final taxable value must equal the taxes computed by applying the adopted rate to the preliminary taxable value. The City' s variance does not typically exceed one percent. 3. RECOMMENDATION: 3. 1 Staff respectfully requests that City Council adopt Resolution 2012 -18 to adopt the tentative millage rate for the fiscal year October 1, 2012 through September 30, 2013. As the Department of Revenue requires specific language and procedures, a script for the Mayor to follow is attached. 3. 2 Staff respectfully requests that City Council authorize the City Manager to administratively adjust the adopted millage rate without a public hearing if the final taxable value varies by more than one percent from the preliminary taxable value, provided that the total taxes generated remains unchanged. ATTACHMENTS: 9 -5 Tentative Millage Script ( DOCX) SIGNATURE BLOCK: Charlotte Dunworth Completed 08/ 30/ 2012 10: 30 AM Finance Completed 08/ 30/ 2012 11: 10 AM City Attorney Completed 08/ 30/ 2012 3: 09 PM Carole Jones Completed 08/ 30/ 2012 3: 49 PM City Manager Completed 08/ 31/ 2012 7: 51 AM City Council Pending  RESOLUTION ( ID # 1936) RESOLUTION 2012 -18 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE TENTATIVE MILLAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, THAT: 1. Purpose The City of Fort Walton Beach held a public budget meeting on August 13, 2012 to discuss the FY 2012 -13 budget. The City held a public budget hearing on September 5, 2012 as required by Section 200. 065 of the Florida Statutes. The Okaloosa County Property Appraiser has certified that the gross taxable value for operating purposes not exempt from taxation within the City of Fort Walton Beach is $ 1, 114, 258, 123. 2. Millage Rate The City hereby tentatively sets the FY 2012 -13 operating millage rate at 4. 5383 mills, which is 3. 57% less than the rolled -back rate of 4. 7063 mills. There is no voted debt service millage. 3. Effective Date This resolution shall take effect immediately upon approval by the City Council. Adopted Mike Anderson, Mayor Attest: Approved for form and legal sufficiency: Helen Spencer, City Clerk Hayward Dykes, Jr., City Attorney  TENTATIVE MILLAGE Script for Public Hearing on Millage Rate Mayor: State the following: The tentative millage rate for the City of Fort Walton Beach for FY 2012- 13 is 4. 5383 mills, which is 3. 57% below the rolled -back rate of 4. 7063 mills. The rolled -back rate is the millage rate that will provide the same ad valorem tax revenue as was levied during the prior year. The reason for setting the millage rate at 4.5383 mills is to provide sufficient revenues to balance the General Fund budget. Mayor: Open the Public Hearing and ask for comments on the tentative millage rate. Mayor: Close the Public Hearing. Mayor: Ask for a Motion and Second for Resolution 2012 -18 to set the tentative millage rate for the City of Fort Walton Beach at 4. 5383 for the fiscal year beginning October 1, 2012 and ending September 30, 2013. Use specific language above for motion.) Mayor: Ask for Council Discussion. Mayor: Ask for