Okaloosa County BOCC — July 19, 2016 — June 21, 2016 Regular Meeting Minutes — reading text

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I I~, t,A.ft>y-.. v.- ~: e. ~ ,_) c. l---....... t- I Date Filed NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWI NG: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND , OR A CIVIL PENAL TY NOT TO EXCEED $10,000. CE FORM 88 • EFF. 1/2000 PAGE2 PUBLIC WORKS - RESOLUTION SETTING PUBLIC HEARING FOR ASSESSMENT FOR FINAL ASSESSMENT FOR FALCON WAY AND EAGLE WAY Mr . Stewart requested approval of the Preliminary Assessment Resolution to establish an annual rate for each parcel in the MSTU for road improvements for Falcon Way and Eagle Way in The Pines and Triple Lake Estates Subdivisions . This resolution will also authorize advertising for a public hearing to consider the Final Assessment Resolution for this MSTU . Anticipated costs per year will be $528 . 2 6 for 15 years to include cost of construction , interest , and cost of collection . Mr . Harris made motion , seconded by Mr . Boyles , to adopt the Preliminary Assessment Resolution . 5 yeas . RESOLUTION NO . 16-100 PUBLIC WORKS SIX-MONTH EXTENSION OF CONTRACTS WITH WASTE MANAGEMENT Mr . Autrey requested approval of six-month extensions to the contracts with Waste Management for Residential Solid Waste and Recycling Collection and for Operation of the Solid Waste Transfer Station . He also provided a schedule and map of the bulk pickup routes . Mr . Harris made motion , seconded by Mr . Goodwin , to approve these six-month contract extensions with Waste Management . 5 yeas . OLD BUSINESS - MEMORANDUM OF UNDERSTANDING WITH REPUBLIC PARKING SYSTEMS , INC .; RENEWAL & SECOND AMENDMENT WITH REPUBLIC PARKING Mr . Stewart stated previously an audit by the Department of Revenue (DOR) found a failure to pay sales taxes on parking receipts at the Destin-Fort Wal ton Beach Airport during the audit period amounting to $357 , 501.85 with a cumulative interest owed of $45 , 400 . 18 . This makes a total liability of $402 , 902 . 04 . In an effort to memorialize the discussion between staff and representatives of Republic Parking , a Memorandum of Understanding (MOU) is presented for Board approval . Under the terms of the MOU, Republic would receive an extension of the management agreement for a period of two years (extending it until September 30 , 2018) . Further , Republic will reimburse the county for one- half the amount paid to the state for the assessment of sales tax and interest due . Republic ' s share of the cost is $201 , 451 . 02 and would be paid within thirty days of the approval of the extension of the management agreement . Mrs . Ketchel made motion , seconded by Mr . Harris , to approve the MOU and the renewal/second amendment of the contract with Republic Parking . 5 yeas . June 21 , 2016 -13- Minute Book 74 , Page 290 Okaloosa County Board of County Commissioners OLD BUSINESS - APPOINTMENT TO VALUE ADJUSTMENT BOARD Mr . Hof st ad stated an application has been received from Cindy Frakes to be considered as the Board ' s citizen appointment to the 2016 Value Adjustment Board (VAB) . Mrs . Ketchel made motion, seconded by Mr . Goodwin , to approve the appointment of Mrs . Frakes to the VAB . 5 yeas . OLD BUSINESS POLICY AND PROCEDURE REGARDING DISPOSITION OF UNCLAIMED REMAINS OF DECEASED PERSONS Mr . Hofstad stated this item is a continuation of the discussion from the last meeting . He said the subject is consideration of a resolution defining the policy and procedure for disposition of unclaimed remains of deceased persons . Mr . Stewart stated the purpose of the proposed resolution is to make certain the previously adopted policy is in conformity with law and provide uniform guidelines pursuant to Chapter 405 , Florida Statutes . Mrs . Ketchel stated she is deeply involved in this issue and she does not believe the funeral homes will want to do the necessary research like staff has done . Secondly , she asked for the Sheriff ' s Office to become involved in the program . Discussion ensued with Mr . Harris and Mrs . Ketchel citing how much money is involved in operation of the program and how much staff time is required . Mrs . Ketchel felt staff should be directed to again look at this matter to determine if a staff person should be responsible for the research and administration and the Sheriff ' s Office should be contacted to see if it is willing to become involved . Mr . Harris was of the opinion a facility (funeral home) could be found which agrees to handle the entire process . Mr . Stewart stated when he began to look into this issue , he found that it is an extremely time-consuming process . He said staff decided to test the market place and incorporate the background research regarding indigency status into the request for bids. Mr . Stewart stated it is unknown whether or not a funeral home will be willing to do this . He said al though it is a time- consuming process , it would not be a full - time workload for a staff person . Mrs . Ketchel renewed her recommendation to table this item for a deeper look and made motion , seconded by Mr. Boyles to table. Mr . Boyles asked if this motion includes direction for staff to see what neighboring counties , Walton and Santa Rosa , do . June 21 , 2016 -14- Minute Book 74 , Page 291 Okaloosa County Board of County Commissioners He also asked if this can be scheduled for the next meeting . Mr . Stewart replied in the affirmative . Mr . Harris asked if someone could speak with the funeral homes to determine interest in performing the administrative function . Mrs . Ketchel stated she will include that in her motion . 5 yeas . PUBLIC COMMENTS Mr . Pete Peterson came forward to voice concern about the request to vacate right-of-way in Block 6 in his neighborhood (Bay View Subdivision) . He asked for information on when this will be discussed . Mr . Stewart replied there will also be a public hearing to consider a rezoning request in that area as well . Mr . Kampert advised the issue will be before the Planning Commission on July 19 . Mr . Stewart stated both the rezoning request and vacation request will be before the Board on August 16 at 6 : 30 p . m. Mr . Kampe rt clarified that the Planning Commission will only hear comments on the rezoning request . Mr . Raymond Mccloud stated he lives across the street from the alley which has been requested to be vacated . He voiced concern about the safety of the subdivision and access by emergency vehicles . Mr . Mccloud also stated he is worried commercial enterprises are getting too close to the residential area . Mr . Boyles commented that he will need to hear facts regarding these two issues and why the proposed changes would be detrimental . ADJOURNMENT There being no further business to come before the Board , the meeting was adjourned at 8:10 p . m. J . D. PEACOCK II CHARLES K. WINDES , JR ., CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward . ) June 21 , 2016 -15- Minute Book 74 , Page 292 Okaloosa County Board of County Commissioners