Okaloosa County BOCC — July 19, 2016 — June 21, 2016 Regular Meeting Minutes — reading text

support the motion . 5 yeas . ORDINANCE NO . 16-06 HUMAN RESOURCES PURCHASING DIRECTOR SCREENING COMMITTEE AND PROPOSED REORGANIZATION Ms . GinNeal McVay , Human Resources (HR) Director , requested the following individuals be appointed to the screening committee to review employment applications for the Purchasing Director position : Commissioner Trey Goodwin , Deputy County Administrator Kay Godwin , HR Director GinNeal McVay , Attorney Lynn Hoshihara , and Clerk ' s Finance Manager Helene Zackrison . She also requested the reorganization for the Purchasing Department be approved as proposed by the County Administrator . Mr . Windes stated he would like Mr . Hofstad added to this screening committee . Mr . Harris made motion , seconded by Mrs . Ketchel , to approve the screening committee as outlined above with the addition of Mr . Hofstad and to approve the Purchasing Department reorganization as detailed in the agenda request . 5 yeas . June 21 , 2016 -10- Minute Book 74 , Page 287 Okaloosa County Board of County Commissioners HUMAN RESOURCES INFORMATION TECHNOLOGY DIRECTOR SCREENING COMMITTEE Ms . McVay stated Information Technology (IT) Director Don Vanderhoek will be retiring at the end of July and recommended the following individuals be appointed to the screening committee to review applications to fill the IT Director position : Commissioner Nathan Boyles , County Administrator John Hof st ad , HR Director GinNeal McVay , Chief Corrections Officer Stefan Vaughn , and Northwest Florida State College IT Assistant Professor Vy Nguyen . Mr . Harris made motion , seconded by Mrs . Ketchel , to approve the appointments to this screening committee . Mr. Goodwin pointed out legal counsel was appointed for the prior screening committee and asked if that is normal and should legal counsel be appointed to this committee . Ms . McVay replied the Purchasing Director will interact with legal staff and that is why a member of the County Attorney staff was recommended . With regard to the IT position , she felt having someone from the college with expertise in this field would be very helpful . 5 yeas . HUMAN RESOURCES - HIRING RANGE FOR DEPUTY DIRECTOR OF SALES & MARKETING FOR TOURIST DEVELOPMENT DEPARTMENT Ms . McVay submitted a request for an annual salary of $79 , 206 . 40 for the Deputy Director of Sales & Marketing in the Tourist Development Department . She advised the County Administrator can approve hiring up to the 75 t h percentile of the pay range but the department has requested the candidate be hired at the maximum salary of the grade which requires Board approval . Mrs . Ketchel made motion , seconded by Mr . Goodwin , to approve the annual salary for Ms . Maureen Mogenthien as the TDD Deputy Director of Sales & Marketing at $79 , 206 . 40 . 5 yeas . RECESS - The meeting was recessed at 7 : 25 p . m. and reconvened at 7 : 35 p . m. WATER & SEWER - AMENDMENT NO . 1 TO CONTRACT WITH CONSTANTINE ENGINEERING , CONSULTING SERVICES FOR EXPANSION OF ARBENNIE PRITCHETT WRF Mr . Jeff Littrell , Water & Sewer System Director , requested approval of the first amendment to the contract with Constantine Engineering (Cl4-2187-WS) to provide consulting services for expansion of the Arbennie Pritchett Water Reclamation Facility (WRF) . The design services will be to facilitate the design of a June 21 , 2016 -11- Minute Book 74 , Page 288 Okaloosa County Board of County Commissioners septage receiving system expansion in response to the state ' s prohibition of land application of septage . The revised total of the contract , if approved , would be $1 , 287 , 400 . Mrs . Ketchel made motion , seconded by Mr . Goodwin , to approve Amendment #1 to this contract with Constantine Engineering . 5 yeas . WATER & SEWER - ADVERTISE RFQ FOR ARBENNIE PRITCHETT WRF RECLAIMED WATER EXPANSION AND APPOINTMENT OF SELECTION REVIEW COMMITTEE Mr . Littrell requested authorization to move forward with a qualifications-based selection process to obtain a contract with an engineering consultant for the Arbennie Pritchett WRF Reclaimed Water Expansion Project (i . e . advertise for engineering RFQ) . The recommended appointments are Purchasing Manager Zan Fedorak or designee , Water & Sewer Director Jeff Littrell , Water & Sewer Deputy Director Mark Wise , Water & Sewer Wastewater Operations Manager Darren Alford , and County Engineer Scott Bitterman or designee . WATER & SEWER APPROVAL FOR USE OF GREAT AMERICAN DEFENSE COMMUNITY LOGO ON PROPOSED MID-COUNTY TANK NO . 4 Mr . Littrell requested authorization to move forward with the placement of the Great American Defense Community logo on the proposed Mid-County Tank No . 4 . Mr . Harris made motion , seconded by Mr . Boyles , to approve this request . 5 yeas . PUBLIC WORKS - REQUEST TO SCHEDULE PUBLIC HEARING TO CONSIDER RIGHT-OF-WAY VACATION REQUEST IN BLOCK 6 OF BAY VIEW SUBDIVISION Mr . Jason Autrey , Public Works Director , stated the agenda request asks to set a public hearing on July 19 to consider the request submitted by CPH , Inc . to vacate an existing alleyway within Block 6 of Bay View Subdivision . He noted the County Attorney may have comment and a recommendation to move the hearing date to August 16 , 2016 at 6 : 30 p . m. Mr . Stewart did confirm his recommendation to schedule the hearing date for August 16 . Mr . Goodwin stated it will be necessary for him to abstain on this issue . Mrs . Ketchel made motion , seconded by Mr . Harris , to schedule this hearing for August 16 at 6 : 30 p . m. 4 yeas , 1 abstained . (Mr . Goodwin abstained . ) June 21 , 2016 -12- Minute Book 74 , Page 289 Okaloosa County Board of County Commissioners  FORM 88 MEMORANDUM OF VOTING CONFLICT FOR COUNTY. MUNICIPAL AND OTHER LOCAL PUBLIC OFFICERS NAME OF BOARD , COUNCIL, COMMISSION , AUTHORll'I' , OR COMMITIEE MAILING ADDRESS - A. t3cJcr...-J. .,.(. Cou""'f Co-..... l(','o"'cl"'. THE BOARD, COUNCIL , COMM SSION, AUTHORITY OR COMMITIEE ON p. o. t o ,e rz t< >-----~~----------- ·-· -s z s'1' ~-___________, VVHICH I SERVE IS A UNIT OF: 0 Cll'I' arCcJuNTY 0 OTHER LOCAL AGENCY CITY COUN TY f:t. vJ /:\ L7otv (3c It\ Cl K' Al...oc1S A- NAME OF POLITICAL SUBDIVISION: O~ALoos.A ci...in DATE ON WHICH VOTE OCCURRED MY POSITION IS : .J..,,,<. 1. Ol t, ~ELECTIVE 0 APPOINTIVE WHO MUST FILE FORM 88 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. a Your responsibilities under the law when faced with voting on measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position . For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form . INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143 , FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate . Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law , mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFF IC ERS : In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITH IN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFIC ERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN : • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting , who will incorporate the form in the minutes . (Continued on other side) CE FORM 88 - EFF. 1/2000 PAGE 1  .. . APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed . IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed . DISCLOSURE OF LOCAL OFFICER'S INTEREST I, i?vbc.rt A. bC10i>W1'.V W (7/lt.p .hereby disclose that on _ _ _~_;;.>_V'---=<-=----="2.-\.....__ _, 20 I '1- : (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, - -