Fort Walton Beach Council agenda — 02-28-12 regular — reading text

a part of Orin agreement by reference . https: / e/ sery ices. fema .gov/ FemaFireGrantlfiregrantljsp /fire _admin /awards /speelview_awm... 2/ 21/ 2012  ueio sjalg6gailj of aouels! sstl 4- ZWZ : 6L90 s) uawnoo0 pJemV quawgoellV ^ ma o G Article III • Period of Performance Y um a The period of performance shall be from 15- JAN -12 to 14- JAN -13. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for the Award attached to these articles. Following are the budgeted estimates for each object class of this grant ( including Federal share plus grantee match): Personnel 0. 00 Fringe Benefits 0. 00 Travel 0.00 Equipment 34, 500. 00 Supplies 0. 00 Contractual 0. 00 Construction 0.00 Other 0. 00 Indirect Charges 0. 00 Total 34, 500. 00 NEGOTIATION COMMENTS IF APPLICABLE The Program Office has made the following reductions to your grant: The request for PPEs will not be funded. Therefore, they have recommended the award at this level: Total budget $ 34, 500 Federal share $ 31, 050 Applicant share $3,450 Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Chanee Williams Chanee. Williams@dhs. gov Article V - Financial Guidelines The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non -exclusive list of regulations commonly applicable to FEMA grants are listed below: A. Administrative Requirements 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Loral Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations ( OMB Circular A -110) B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A -87) https: / /eservices. fema .gov[ FemaFireGrant/ firegrmt/j sp/ fire _admin /awards /spec /view_ awar... 2/ 21/ 2012  n ( fueJO svalg6ge1ld of eouefsISSV t- ZIOZ : 6L90 sfuawn3oG piemV quewg3effV ' a u 2. 2 CFR Part 220, Cost Principles for Educational Institutions ( OMB Circular A -21) 3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations ( OMB Circular A -122) am x ti 4. Federal Acquisition Regulations ( FAR), Part 31. 2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A -133, Audits of States, Local Governments, and Nonprofit Organizations Article VI - Prohibition on Using Federal Funds Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. Article VII - GPD Allocations The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2011 Assistance to Firefighters Grant Program guidance and application kit. Article VIII - Financial Reporting Recipients of any Assistance to Firefighters Grants will be required to submit a semi- annual Federal Financial Report (FFR) via the automated system on the Standard Form 425. The FFR is intended to provide Federal agencies and grant recipients with a standard format and consistent reporting requirements throughout the government. The FFR, to be submitted using the online a -grant system, will be due semi -annually based on the calendar year beginning with the period after the award is made. Grant recipients will be required to submit a FFR throughout the entire period of performance of the grant. The reporting periods for the FFR are January 1 through June 30 ( Report due by July 31), and July 1 through December 31 ( Report due by January 30). At the end of the grant' s period of performance, all grantees are required to produce a final report on how the grant funding was used and the benefits realized from the award. Grantees must submit a final financial report and a final performance report within 90 days after the end of the period of performance. Article I%- FEMA Officials Program Officer: Catherine Patterson is the Program Officer for the Assistance to Firefighters Grant Program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Jane Early is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Division POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this award. If you have any questions regarding your grant please call ASK -GMD at 866 -927 -5646 to be directed to a specialist. https: / e/ services. fema. gov /FemaFireGrantlfiregrantljspl fire _admin /awardslspeely iew_awu... 2/ 21/ 2012  3ue4D va146(1an j of aouelslsstl 4- ZWZ : 6L90 sluawnpo0 PJBrey : 31. 19m43eliv ^ m c e IW FEDERAL EMERGENCY MANAGEMENT AGENCY m OBLIGATING DOCUMENT FOR AWARD /AMENDMENT u la. AGREEMENT NO. 2. AMENDMENT 3. RECIPIENT NO. 4, TYPE OF 5. CONTROL NO. 1 ACTION W482946N EMW -2011 FC-09950 NO, 59- 6000323 0 AWARD 7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS 6. RECIPIENT NAME AND ADDRESS Grant Programs Directorate FEMA. Financial Services Branch Fort Walton Beach Fire 500 C Street, S. W. 500 C Street, S. W., Room 723 Department Washington DC, 20528 -7000 Washington DC, 20472 5 Hollywood Boulevard NE POC: Jane Early Fort Walton Beach Florida, 32548-4920 PHONE NO 9. NAME OF RECIPIENT PHONE NO. 10. NAME OF PROJECT COORDINATOR 8508339564 Catherine Patterson 1- 866- 274' 0960 PROJECT OFFICER Ken Perkins 11. EFFECTIVE DATE OF 12, METHOD OF 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD THIS ACTION PAYMENT Cost Sharing Frrom'.15 AN- Tc: 14- JAN -13 IS-JAN- 12 SF -270 Budget Period From 11 :31 -OCT- To.W-SEP -12 15. DESCRIPTION OF ACTION a. ( Indicate funding data for awards or financial changes) ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE PROGRAM NAME CFDA NO. ACCS CODE) TOTAL AWARDEOTHIS TOTALAWARD NOW ACRONYM ( XXX% -XXX XXXXXX-XXXXX- AWARD ACTION FEDERAL XXXX -XXXX -X + OR(-) COMMITMENT 97. 044 2012 M1- 3007RG- 10000000- $ 0.00 $ 31, 050. 00 $ 31, 050. 00 $ 3, 450.00 AFG 4101 -D TOTALS w 531, 050. 00 $ 31, 050. 00 $ 3, 450.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. WA 16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE ( 3) COPIES OF THIS DOCUMENT TO FEMA ( See Block 7 for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. I6b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference In