Fort Walton Beach Council agenda — 02-28-12 regular — reading text

Matrix: SLUDGE Anal)' ses Result Limit Qual Units BstchlD DF Date Analxzed FECAL COLIFORMSOIUSLUDGE SM9222D Fecal Coid:! rtn, ( MF) Analyst MAU 4590 INC Coloneslgrdry 1000 9/ 5/ 2007945:OOAM 7- f Oaalinra. * Val uc...' cal bta, imum Qnuonrinanl lerd H melme drwemd in the associmed hlethW Blank HItL Bclaw NCpming l_imrl G Value abavcyunnliutinn range H Holding lime_c( or prvpai - lion nr arnlyci,a «." cded / Annlae dmecmd 6dmc quantitation llnws D' . rnellre nnl Ni : I IC Ix wd P NE I, A( C anal, cenilicmlon pending _,  t o. l City Council of Fort Walton Beach FIRE MEMORANDUM To: Robert T. Mesons, City Manager From: Ken Perkins, Fire Chief Date: February 28, 2012 Subject: 2012 -4 Assistance to Firefighters Grant BACKGROUND: 1. 1 The fire department submitted an Assistance to Firefighters Grant application on 09/ 23/ 11. The application was scored in a competitive review process against thousands of other requests from fire departments across the United States. 1. 2 The Department of Homeland Security, specifically the Federal Emergency Management Agency, has designated a grant award for the City of Fort Walton Beach for specific equipment items. The award is a 90/ 10 matching grant with 31, 050 being provided in federal funds and the City providing a match of $3, 450 for a total project amount of $34, 500. DISCUSSION: 2. 1 After performing a thorough risk and needs assessment, the fire department determined the procurement of a touchscreen laptop, 3 multi -gas detector devices, 20 portables radios, 3 automatic external defibrillators (AED), and 1 AED trainer unit would have significant service impact on our personnel and the public we serve. All of the requested equipment identified in the grant is replacing obsolete or umepairable equipment that has been taken out of service. 3. FINANCIAL INFORMATION: 3. 1 To provide for the purchase of this essential equipment, the department has been in contact with reputable equipment vendors to determine costs associated with this project The budget for this grant request is as follows: Touchscreen Laptop 4, 500 3 Multi -Gas Detectors 2, 400 20 Portable Radios 20,200 3 AEDs 6, 900 1 AED Trainer 500 Total $ 34, 500 Page I DOC ID. 1679 Packet Pg. 42  W1 RESOLUTION ( ID # 1679) 3. 2 To provide the City' s matching 10% portion of this grant, there is sufficient funding within the fire department' s current personnel budget due to the Battalion Chief vacancy. 3. 3 A budget amendment will be required to record the grant proceeds Budget Amendment for Grant Funds: Revenue Expense 31, 050 001 - 1568 -522 -6407 $ 26, 550 001 - 1568 -331 -2055 $ 001 - 1568 -522 -6420 $ 4, 500 4. RECOMMENDATION: 4. 1 Staff requests Council approval to accept the 2011 Assistance to Firefighters Grant award from the Department of Homeland Security. 4. 2 Staff requests a budget amendment to record the grant. ATTACHMENTS: Award Documents ( PDF) Application ( PDF) Res 2012 -4 Asst to Fire ( DOC) SIGNATURE BLOCK: Ken Perkins Completed 02/ 21/ 2012 10: 57 AM Grants Manager Completed 02/21/ 2012 2: 38 PM Carole Jones Completed 02/ 22/ 2012 1: 52 PM Completed 02/ 22/ 2012 2: 18 PM City Manager City Council Pending Packet Pg. 43  tueio sualg6gaulg of aauetstssv V- ZLOZ : 6C90 sluawnaoa puemv quawgoelty ^ 0 a U. S. Department of Nurneland Secunry Was6ingfon. DG 20JJF Yu a C) FEMA Mr. Ken Perkins Fort Walton Beach Fire Department 5 Hollywood Boulevard NE Fort Walton Beach, Florida 32548 -4920 Re: Grant No. EMW-201 1 - FO- 09950 Dear Mr. Perkins: On behalf of the Federal Emergency Management Agency ( FEMA) and the Department of Homeland Security DHS), I am pleased to inform you that your grant application submitted under the FY 2011 Assistance to Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U. S. Fire Administration ( USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $34, 500.00. The Federal share is 90 percent or $ 31, 050. 00 of the approved amount and your share of the costs is 10 percent or $ 3, 450. 00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you formally receive the award through the AFG online system. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval from FEMA. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the awards process or how to request your grant funds, please call the helpdesk at 1- 866- 274-0960. Elizabeth M. Harman Assistant Administrator Grant Programs Directorate https: / /eservices. fema. govIFe= FireGrantlfircgrmtlj splfffe _admin/ awardslspeclview_awm... 2121 /2012  r n ( yu9J0 s101461,1eJld of aouefsssy V-ZfOZ : 6L90 sryawnooO piemV :tuaw4oe11V a a Agreement Articles Yu am wr r. 1 s I U. S. Department of Homeland Security sj FEMA Washington, D. C. 20472 Ir1 Hv AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program GRANTEE: Fort Walton Beach Fire Department PROGRAM: Operations and Safety AGREEMENT NUMBER: EMW-2011 -FO -09950 AMENDMENTNUMBER: TABLE OF CONTENTS Article I Project Description Article II Grantee Concurrence Article III Period of Performance Article IV Amount Awarded Article V Financial Guidelines Article VI Prohibition on Using Federal Funds Article VII GPD Allocations Article VIII Financial Reporting Article IX FEMA Officials Article I - Project Description The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and tire -related hazards. After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee' s application, and detailed in the project narrative as well as the request details section of the application - including budget information - is consistent with the program' s purpose and worthy of award. Therefore, the grantee shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application's narrative. These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval from FEMA. Article II - Grantee Concurrence By providing the Primary Contact' s electronic signature and indicating acceptance of the award, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. Grantees agree that they will use the funds provided through the Fiscal Year 2011 Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2011 Assistance to Firefighters Grant program guidance. All documents submitted as pan of me apisfication are made