Fort Walton Beach Council agenda — 02-28-12 regular — reading text

SW Fort Walton Beach, FL 32548 Be- Law Enforcement Services Proposal Dear Council Members, It is the mission of your Okaloosa County Sheriff' s Office to do all that is possible to provide the highest level of public safety obtainable for our citizens and visitors while maintaining one of the most cost efficient operations in the state. In fact, mu mission statement pledges: " Ensaringfair and equal administration of the law, safeguarding civil liberties andpreserving perblic safety, Doing so with professionalism and unity of purpose, while being good stewards of the public' s trust." This goal is accomplished through mutually cooperative relationships between federal, state, and local governments, the sheriffs office, municipalities, and the communities we serve together. By working together, we maintain the peace, provide safety and security for our citizens, and reduce crime and the fear of crime, all while keeping costs under control through efficient government operations. As Sheriff and as a long time resident of Fort Walton Beach, I believe we live in one of the best and safest places in the world. As a fiscal conservative I also believe that we cannot afford or sustain our current level of services unless we partner together. Our other choices are to re- prioritize government spending, raise taxes, cut services, or accumulate further debt. in our current economy and for the foreseeable future, none of these other options seem acceptable. As a proponent of consolidation, and in spite of the anxiety it fosters, I can present its merits and show 11 e okal rosy Counh Shclifl s Office 1s rcaedited by the C ommission for Florida Lark lntoic mere Aeci edtinllot] TI I ' kaloo, i C i v, So,, nfim, Ir d 1 Ia , nl y al Qy y .. . pump ninnlryn cm . niw1ias i Iv, notr! au nuns"  Lat r v side%, Okaloosa COrrrrrl Sher(ff h rrI 1 nic rA 70 t Tina Lud 6 L- „ =a. or, itsits valuevalue toto bothboth ourour citizenscitizens andand governmentgovernment representatives.representatives. However,However, thisthis decisiondecision isis notnot minemine toto make.make. PerPer thethe FortFort WaltonWalton BeachBeach CityCity Council'Council' ss request,request, thethe OkaloosaOkaloosa CountyCounty Sheriffs Sheriffs OfficeOffice hashas preparedprepared aa contractcontract proposalproposal forfor thethe provisionprovision ofof exclusiveexclusive lawlaw enforcementenforcement services services toto thethe city.city. ThisThis proposalproposal isis notnot meantmeant toto bebe all-all- encompassingencompassing atat thisthis stage;stage; however,however, itit isis presentedpresented asas thethe startstart ofof aa collaborativecollaborative dialogdialog betweenbetween citycity leadershipleadership andand thethe OkaloosaOkaloosa CountyCounty SheriffSheriff ss Office.Office. OurOur stallstall hashas analyzedanalyzed allall datadata andand informationinformation providedprovided toto usus thusthus farfar inin orderorder toto provideprovide anan initialinitial budgetbudget costcost analysisanalysis inin comparison comparison toto youryour currentcurrent budgetedbudgeted serviceservice levels.levels. ShouldShould thethe FortFort WaltonWalton BeachBeach CityCity CouncilCouncil choosechoose toto furtherfurther exploreexplore thisthis proposed proposed serviceservice agreement,agreement, bothboth ourour staffsstaffs willwill needneed toto workwork togethertogether toto createcreate anan InterInter LocalLocal AgreementAgreement and/and/ oror Memorandum Memorandum ofof UnderstandingUnderstanding whichwhich willwill addressaddress thethe variousvarious detailsdetails involvedinvolved inin anyany mergermerger ofof lawlaw enforcementenforcement operationsoperations withwith thethe OkaloosaOkaloosa CountyCounty Sheriff'Sheriff' ss Office.Office. SomeSome ofof thesethese detailsdetails willwill includeinclude thethe mannermanner inin whichwhich aa transitiontransition wouldwould occuroccur asas wellwell asas anyany specifiedspecified timetime frameframe forfor themthem toto bebe accomplished.accomplished. PersonnelPersonnel transitions,transitions, officerofficer orientations,orientations, uniforms,uniforms, vehicles,vehicles, communications,communications, andand variousvarious otherother detailsdetails willwill alsoalso needneed toto bebe addressed.addressed. OurOur presentationpresentation providesprovides informationinformation onon proposedproposed serviceservice levels,levels, staffingstaffing comparisons,comparisons, geographicgeographic andand operationaloperational zonezone comparisons,comparisons, aa budgetarybudgetary costcost worksheet,worksheet, andand aa draftdraft serviceservice contract.contract. AllAll thesethese itemsitems andand moremore requirerequire youryour directiondirection andand thethe inputinput ofof thethe CityCity ManagerManager andand staff.staff. InIn closing,closing, restrest assuredassured thatthat youryour OkaloosaOkaloosa CountyCounty SheriffsSheriffs OfficeOffice standsstands shouldershoulder toto shouldershoulder withwith thethe CityCity ofof FortFort WaltonWalton BeachBeach andand servesserves asas aa faithfulfaithful partnerpartner regardlessregardless ofof anyany decisiondecision regardingregarding consolidation.consolidation. Sincerely,Sincerely, LarryLarry Ashley,Ashley, SheriffSheriff yy' ' I hoho kaloolkalool t CountyCounty SheriffsSheriffs OtficeOtfice isis accreditedaccredited btbt OreOre Commission Commission farfar Florida Florida LawLaw EnEn forcenicinforcenicin Accreditation.Accreditation. TI,TI, OUkOUk CC- - ShSh uflufl OIFOIF - - pitpit i u..,u.., cc itit I, alal vv 4a4a ,, ,, VV wingwing memlemt10_ memlem t10_ ntnt yidyid mm i IleIle nmnm d”,d”,' ' damedame  TABLE OF CONTENTS INTRODUCTORY MEMORANDUM FROM SHERIFF ASHLEY PROPOSALSUMMARY 5 Service Proposal Cost Summary 6 BENEFITS OF CONTRACTING WITH THE OCSO 7 BUDGET PROFILE: City of Fort Walton Beach, Florida 8 Comparison - FL Walton Beach PD Budget to OCSO Proposal 10 PROPOSAL 11 OVERVIEW OF THE OKALOOSA COUNTY SHERIFF' S OFFICE. 12 PERSONNEL ALLOCATION ANALYSIS 17 Comparison - Patrol Staffing Proposal 17 Comparison - Geographic Patrol Zones 18 CONCLUSION 19 APPENDICES APPENDIX 1: Draft Law Enforcement Services Contract APPENDIX 2: City of FWB PD Staff Report Memo, December 15, 2011 APPENDIX 3: Employee Retirement Plan Options APPENDIX 4: Police Officer' s Pension Fund Actuarial Report, May 4, 2011 4 1 P ag e  SUMMARY On May 17' h, 2011 the city council took action to solicit a law enforcement service contract proposal from the Okaloosa County Sheriff' s Office. On May 18", 2011 City Manager Mearns solicited a formal proposal for exclusive law enforcement services for the city. Sheriff Ashley followed up on this request with a memo on May 23`a, 2011 directed to Mr. Mearns and requested several items of information related to expectations. On December 22, 2011 Mr. Mearns forwarded to the sheriffs office a memorandum from Chief Litschauer containing a majority of the data requested. OCSO staff conducted an analysis of the data provided as well as all public source information and the analysis resulted in this proposal which includes: a community profile, a description of sheriff' s office services, current Fort Walton Beach Police Services and a draft contract with cost worksheet and staffing allocation. The City of Fort Walton Beach has a 2010 census population of 20,355 and has geographic jurisdiction of approximately 7. 5 square miles separated into two areas of south Okaloosa County. The city incorporated in 1941 and has provided its own law enforcement since its inception. The city currently provides professional and accredited law enforcement service to its citizens; however, current economic conditions have led the city to look for possible cost efficiencies by contracting law enforcement services to the sheriff' s office. The Okaloosa County Sheriffs Office provides exclusive contract law enforcement services to the Cities of Destin, Mary Esther, and the Town of Cinco Bayou. The contracts are developed during yearly collaborative efforts with city staff and officials to create specific and exclusive law enforcement operations at desired service levels. The sheriff' s office seeks to provide well trained, motivated and accredited law enforcement professionals to our partner municipalities in the most cost efficient manner. It is the intent of the sheriffs office to recover only those costs associated with providing exclusive law enforcement services to a municipal jurisdiction in a contracted 51 Page agreement. The sheriff' s office has along history of providing many services to the county' s municipalities as part of the sheriff' s county wide responsibilities. This proposal provides for patrol services 24 hours a day, 365 days a year. Specific patrol unit allocation closely mirrors the current city deployment while lending the additional coverage offered by deputies assigned to neighboring unincorporated areas. This proposal also provides for the near identical field and investigative level personnel and takes advantage of the sheriff' s office current supervisory staff. Additions to the sheriff' s office support functions will sustain the additional service area and provide experienced reinforcement to those operations. COST SUMMARY FY 2012 -13 Personnel Expenses $ 2, 867, 540 43 Sworn Positions) Operating Expenses $ 773, 785 Capital Expenses $ 179, 138 Proposed Contract Amount $ 3. 820. 463 Start Up Costs Start up ( or transition) costs depend primarily on the level of law enforcement data conversion from the cities current records management system to the sheriffs system. The city may choose not to convert the data at a potential savings of $50, 000. Transition costs can only be determined with the