Okaloosa County School Board — Workshop Meeting, February 4, 2016 — reading text

public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 School Donations, Presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 08, 2016 Absolute Date : Feb 08, 2016 Fiscal Impact : Yes Dollar Amount : $25,600.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra- curricular. File Attachments Donations 2016-02-08.pdf (231 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $64,422.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $64,422.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $64,422.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its first Voucher for Impact Aid Section 8003 payment dated January 24, 2016, in the amount of $2,114,362.37 for the 2016 Claiming Year (Claim Filed January 2015). The charter schools and AMIKids - Emerald Coast have made a request to receive Federal Impact Aid Funds for eligible students attending their schools during the 2016 claiming year. The calculation for the 2016 claiming year is based on the number of eligible student cards submitted during the 2014-2015 school year. The payments to these schools are as follows: • Okaloosa Academy - $3,224.00 • NWFSC Collegiate High School - $12,398.00 • Liza Jackson Preparatory School - $48,645.00 • AMIKids - Emerald Coast - $155.00 File Attachments Agenda - Fed Impact Aid 2016 Pmt 1 02082016.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of RFB 13-B03 Fuels: Gasoline & Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of RFB 13-B03 Fuels: Gasoline & Diesel, based on fixed pricing. The vendor is Masfield Oil and the contract is effective March 12, 2016 through March 11, 2017. Public Content Request approval to renew of RFB 13-B03 Fuels: Gasoline & Diesel, based on fixed pricing. The vendor is Mansfield Oil and the contract is effective March 12, 2016 through March 11, 2017. Funds will be paid from general funds. Copies of the renewal confirmation and the original award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL-MANSFIELD OIL.pdf (844 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid: 16-0025- MR-11 Parks and Playground Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with School District of Manatee County Bid 16-0025- MR-11 Parks and Playground Equipment. Public Content Request approval to tag on with School District of Manatee County Bid 16-0025-MR-11 Parks and Playground Equipment, based on fixed prices through multiple vendors. Purchases will be made on an as needed basis. A copy of the award tabulation is attached. The contract is effective through September 8, 2018. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments PARKS AND PLAYGROUND EQUIP #16-0025-MR-11 Manatee Co..pdf (6,413 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $25,000: Playmore, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,529.00 Budgeted : Yes Budget Source : Captial Funds, Project 2395 Safety/ADA - Districtwide Recommended Action : Motion to approve the purchase of playground surfacing for Bluewater ES from Playmore in the amount of $26,529.00. Public Content Request approval to purchase playground surfacing for Bluewater ES from Playmore in the amount of $26,529.00. This purchase is made through a tag- on bid with School Board of Manatee County #16-0025-MR-11 Park and Playground Equipment, which is also on the February 8th agenda for approval to tag-on. Funding will be paid from Capital Funds, Project 2395 Safety/ADA - District wide. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Facilities Planning and Maintenance at (850) 689-7159. File Attachments PLAYMORE QUOTE.pdf (1,401 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Exempted Purchase: Scholastic Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,674.77 Budgeted : Yes Budget Source : Federal Funds, Project 6401 Title I- Part A Recommended Action : Motion to approve the purchase from Scholastic Education in the amount of $29,674.77. Public Content Request approval for Florosa ES to purchase educational materials from Scholastic Education in the amount of $29,674.77. Funding will be paid from Federal Funds, Project 6401 Title I - Part A. This purchase is exempt under 6A-1.012(11)(b). A copy of the quote is attached. For additional information, please contact Dawn Massey, Principal, Florosa ES at (850) 833-4381. File Attachments SCHOLASTIC EDU QUOTE.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single