Fort Walton Beach Council minutes — 08-14-07 regular minutes — reading text

87 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA AUGUST 14, 2007 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, August 14, 2007, at 7: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Dr. Wayne Pullen, and Mike Minich Absent: Jim Hartwell Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Lisa Absher, Finance Director; Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION Buddy Duncan, Chaplain at the Fort Walton Beach Medical Center, gave the invocation. PLEDGE Dr. Pullen led in the Pledge of Allegiance. PROCLAMATION The Mayor presented a proclamation and plaque to Roslyn Salter upon her retirement from the City after 20 years of service. PRESENTATION to The Mayor presented Certificates of Completion of the 2007 Institute for Elected Municipal Officials Councilmen Virgil Miller, Dennis Reeves, and Bill Garvie. APPROVAL OF AGENDA Mr. Minich moved to approve the agenda. Dr. Pullen seconded motion and it carried Hartwell absent). unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor ( CONSENT AGENDA Mr. Minich moved to approve the following Consent Agenda items. Mr. Garvie seconded in motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich favor (Hartwell absent). MINUTES Approval of the minutes of the Regular Council Meeting of June 26, 2007, and Special Council Meeting of August 2, 2007.  Regular Council meeting 8- 14- 07 88 UNITED WAY' S DAY OF CARING Authorize up to 15 City employees to volunteer for one- half day, during regular work hours, in support of the United Way' s 2007 Annual Day of Caring on September 14, 2007. Further, approve a corporate sponsorship fee in the amount of $ 200 to offset costs of breakfast, t- shirts, printing and miscellaneous supplies. EMERGENCY REPAIR TO TRUCK 6 Ratify the total cost to repair Truck 6 in the amount of $49, 003. 13. ANNUAL GRASS SEED BID Award Bid 07- 128 Annual Grass Seed Bid to the lowest responsive, responsible bidder, Pennington Seed of Milton, Florida, for approximately 80, 000 pounds of grass see to be used by the Golf Club, Parks and Recreation, and Public Works at an estimated cost of $60, 000. 00. ACCEPT DONATION OF BRONZE ART SCULPTURES Accept donation of bronze art sculptures from the MainStreet Organization to be placed in Sound Park and the Fort Walton Landing and accept additional monies to be used for maintenance of the sculptures. STANDING COMMITTEE and ADVISORY BOARD REPORTS Report from the Historic Sites & Structures Advisory Board by Chairman Don Panzenhagen. Don Panzenhagen, Chairman of the Historic Sites & Structures Advisory Board, reported the City has been approved to become a Certified Local Government. He gave a presentation on the areas for implementation in preserving the historic knowledge of the residents, identifying structures to be preserved, research of previously identified historic sites, the staff needed to perform the work, critical time lines for the budget grant application, and some issues and recommendations that will be coming forward on storage and archives and the need for a professional architectural survey. There was no action required of Council. SITE PLAN EXTENSION - CBG WALDORF BUILDING Consideration of a request by Choctaw Engineering, Inc., applicant and engineer of record, for a 12 month extension of the approval of a site plan for CBG Waldorf Building, to be located at 45 Eglin Parkway, NE. The City Attorney gave the oath to all individuals who expected to testify. Mark Siner, Choctaw Engineering, briefly went over the request for an extension of the site plan approval and verified there are no changes to the location or size of the project and any modifications to the site plan will come back to Council. The CDS Director submitted the staff report for the record. Mr. Siner verified there was no objection ~, to the staff report. The Mayor opened the public hearing. As no one wished to speak, the public hearing was closed. Mr. Garvie moved to approve the Development Order with the original conditions of approval and a 12 month extension of the site plan approval for the CBG Waldorf Office Building located at 45 Eglin Parkway NE on the corner of Eglin Parkway NE and Staff Drive NE. Mr. Minich seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). Regular Council meeting 8- 14- 07 89 SITE PLAN APPROVAL - BEULAH FIRST BAPTIST CHURCH Consideration of a request by Beulah First Baptist Church, owner, for site plan approval to develop an off-site parking lot located at 109 McGriff Street NE, for Beulah First Baptist Church. The City Attorney gave the oath to all individuals who expected to testify. Eddie Todd representing the Church, briefly went over the request for site plan approval to develop an off-site parking lot with 83 spaces at 109 McGriff Street NE to be used for parking for the existing church and future facility expansion located north of the property. The CDS Planner submitted the staff report for the record. Mr. Todd verified there was no objection to the staff report. The Mayor opened the public hearing. As no one wished to speak, the public hearing was closed. Mr. Minich moved to approve the site plan for Beulah First Baptist Church to develop an off- site lot with 83 spaces at 109 McGriff Street NE, and the Development Order with the parking conditions specified in the Order. Mr. Reeves seconded motion. The question was asked about the consequences concerning the trees cut down without a permit. The CRA Planner explained there is a condition in the Development Order that the applicant will have to replace those trees on site and it will be monitored during construction to make sure they are replaced. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor ( Hartwell absent) PUBLIC HEARING: ORD. 1734 - AMENDING ALARM SYSTEMS The City Attorney read the ordinance by title. AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA, RELATED TO ALARM SYSTEMS, AMENDING ORDINANCE 1667 BY AMENDING INITIAL PERMIT FEE; AND PROVIDING AN EFFECTIVE DATE. The Mayor opened the public hearing. As no one wished to speak, the public hearing was closed. Mr. Minich moved to approve Ord. 1734 on first reading. Dr. Pullen seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor ( Hartwell absent). FUTURE AGENDA ITEMS Council reviewed a list of agenda items proposed to be discussed at future Council Workshops or Council meetings. The City Manager mentioned the list of items will be updated in future agendas. and believed The City Manager noted that the fee review was done during the budget workshops Council wanted to review again after the Land Development Code is completed. There was consensus that a separate workshop meeting will be held in November to discuss the Golf Club fees. It was agreed that the City Manager will ask Mr. Hartwell to provide staff more detail on what he would like to see on the review of the Charter.  Regular Council meeting 8- 14- 07 90 FUTURE AGENDA ITEMS cont. The City Manager mentioned the review of the sign issue may be an agenda item on a regular agenda unless Council wants to discuss it at a workshop. It was mentioned that Council previously voted on the issue of billboards and it was suggested Council can be brought up- to- date on the issue at a workshop meeting. The City Manager noted there was subsequent discussion at the Strategic Planning meeting and she had been approached by Lamar Signs that they are interested in coming back to Council. She acknowledged her understanding to bring the issue to Council at a workshop meeting. .-., CRA FUNDS TO PURCHASE TWO LOTS FOR HABITAT FOR HUMANITY Consideration of a request to use CRA funds to purchase two lots on the corner of Harbeson Avenue and Third Street SE for the construction of two Habitat for Humanity homes. Nitsi Bennet, CEO Okaloosa County Habitat for Humanity, explained the owner of the two lots has agreed to a price of $50, 000 per lot and requested Council' s approval for the use of CRA funds in the amount of $100, 000 plus closing costs for the purchase of the two lots. The CDS Director reported that the CRA Board recommended approval of the request. Mr. Garvie moved to grant to Okaloosa County Habitat for Humanity up to $ 125, 000 in CRA funds for the purchase of two lots on the corner of Harbeson Avenue SE and Third Street SE for the construction of two homes. Mr. Holmes seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). PARKING FACILITIES PLAN Presentation by David Burr of Rich and Associates on Parking Facilities Plan for the CRA. Then, consideration of acceptance of the Parking Facilities Plan Final Report. David Burr, Consultant and Project Manager with Rich and Associates, went over the highlights of the Parking Facilities Plan Final Report. His presentation included the purpose and goals, the study area, the methodology used, the existing parking supply summary, the occupancy study results, parking generation rates, percentage occupancy by parking comparison, parking zone analysis, conclusions, and recommendations. Functional recommendations included seeking opportunities to increase publicly provided parking supply downtown, take steps to insure that the public parking is not further reduced, monitor absorption of parking supply; Operational recommendations include maintaining the provision in the City Code for fee in lieu of parking, compare the City' s fee to other communities, have fee amount at a level to pay to fund parking improvements not so high as to discourage development, have mechanism to periodically adjust the amount, take necessary steps to maintain/ improve, and develop a signage program for downtown development in a consistent format for signs. The CDS Director reported the CRA Board recommended approval and that the title be changed from plan" to " study". She said staff believes the more appropriate title is "