Fort Walton Beach Council agenda — 08-09-05 — reading text

Mayor Mike Anderson Councilmen: Mike Holmes, William Patterson, Bob Campbell, Jim Tucker, Dr. Wayne Pullen, and Mike Minich Absent: Jim Hartwell Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Mike Burton, Finance Director; Toni Craig, City Attorney; Department Directors and Media CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION AND PLEDGE Pastor Charles Sansom, Sr., Family of Faith Community Church, gave the Invocation. PLEDGE OF ALLEGIANCE Youth from the Family of Faith Community Church led in the Pledge of Allegiance. CONSENT AGENDA Mr. Patterson moved to approve the following Consent Agenda items. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, and Minich in favor (Hartwell absent). APPROVAL OF MINUTES Approval of the minutes of the Regular Council Meeting of June 14, 2005. BID 05- 122. REPAIRS/ RENOVATIONS TO JACKSON PARK RESTROOM FACILITIES To award Bid # 05- 122 Repairs and Renovations to Liza Jackson Restroom Facilities to the lowest, responsive, responsible bidder, Whitfield Associates of Fort Walton Beach, FL in the amount of $78, 775. 00 for damages resulting from Hurricane Ivan. Further, request authorization for the City Manager to execute individual change orders not to exceed $ 12, 000 for miscellaneous repairs and supplies as needed. RESIDENTIAL REHABILlTATION- 118 CARSON DRIVE To waive the formal bid process and award the contract for additional housing rehabilitation work at 118 Carson Drive SE to the contractor, Ponderosa Builders Inc. in the amount of $3, 185. 00 for additional work to complete this project. GROUNDSMASTER 3320 MOWER BID. STATE OF FLORIDA CONTRACT To award Groundsmaster 3320 Mower bid to the State of Florida Contract Vendor Wesco Turf 1""'" Supply, Inc, of Lake Mary for one ( 1) each 72" Turf Mower in the amount of $ 14,418. 29. 200 o 6/ 30/ 05 RELEASE OF LlEN-GIRARD AVENUE PROPERTIES Satisfaction and release of lien of special assessment against certain properties on Girard Avenue that have paid in full the street paving assessment levied by the City Council in accordance with Resolution 02- 1 as follows: 215- 221 odd and 121 Girard Avenue NW ( Gary and Gladys F. Willard), 224 Girard Avenue NW ( Archie and Marva Ponder), and 200- 212 even Girard Avenue NW ( Carl and Beatrice lurk). AGREEMENT WITH VMS. INC- MAlNTENANCE OF FDOT RIGHTS-OF- WAY Enter into two agreements with VMS, Inc ( independent contractor for the Florida Department of Transportation) for the subcontracting of maintenance of FOOT rights- of-way in the City limits; to authorize the City Manager to sign the agreement on Contract No. 3802 for FOOT's FY 2004- 05, and authorize the City Manager to sign the agreement on Contract No. 4892 for FOOT's FY 2005- 06, subject to the City Manager' s satisfaction with the resolution of the agreement' s issues. ACCEPTANCE OF UTILITY EASEMENT Acceptance and ratification of the executed Utility Easement dated June 16, 2005 between the United States Department of the Air Force and the City of Fort Walton Beach, Fl for the installation of certain reuse water line improvements related to the Florida Defense Infrastructure Grant project number DIG 99-03. PLAYGROUND AREA SQUARE DANCE LEASE Approval of a lease agreement with the Playground Area Square and Round Dance Association, Inc. a public purpose organization, for property and improvements situated at 17 Industrial Street NW, Fort Walton Beach, for a five- year period beginning June 1, 2005 and ending June 1, 2009, with three ( 3) five- year renewals at an annual rent of $ 100 per year for the first five- year term; 200 per year for the second term and $ 300 per year of the third term, in addition to any real property taxes that may apply. CLOSING OF LIBRARY FOR TRAINING SESSION Closing the Fort Walton Beach Public Library on Monday, August 22, 2005, from 9: 00 am to 4:00 pm for the purpose of allowing staff to participate in an all day training session sponsored by the Okaloosa County Public Library Cooperative. THE FOllOWING CONSENT AGENDA ITEMS WERE VOTED ON SEPARATELY. STREETSCAPE GRANT- 217 MIRACLE STRIP PARKWAY Consideration of a request by S & V Ventures, LLC for approval of a Matching and Streetscape Grant in the amount of $1 , 338. 77 for streetscape improvements at 217 Miracle Strip Parkway SE within the FOOT right- of-way and within 2. 6 feet streetscape easement S & V Ventures llC will grant the City as outlined in the backup report. These improvements include installation of decorative pavers and landscaping. Dr. Pullen expressed his concern that monies will be spent to improve the appearance of an area while residents are afraid to leave their homes at night, and feels the funds should be spent in other ways. Dr. Pullen moved to disapprove the request by S & V Ventures, llC for a Matching and Streetscape Grant in the amount of $1 , 338. 77 for streetscape improvements at 217 Miracle Strip Parkway. Mr. Tucker seconded motion. r- Council advised they understood Dr. Pullen' s concern; however, similar projects have been approved in the past, and that his concerns can be addressed within the next few weeks at budget time.  6/ 30/ 05 o J 201 STREETSCAPE GRANT- 217 MIRACLE STRIP PARKWAY ( CONTI The Mayor called for the vote on the motion and it failed by a vote of 1 to 5 with Pullen in Holmes, Patterson, Campbell, Tucker, and Minich favor and opposed ( Hartwell absent). Mr. Holmes moved to approve the request by S & V Ventures, LLC for a Streets cape Grant in the amount of $1 , 338. 77 Matching and for streets cape improvements at 217 Miracle Strip Parkway SE subject to the following conditions: 1) The City shall enter into a Highway Landscape Maintenance Memorandum of Agreement with FDOT for improvements constructed within the FDOT 2) The applicant shall be right-of-way. required to enter into a Streetscape Maintenance the City of Fort Walton Beach and shall Agreement with be required to maintain the accordance with the guidelines as established improvements in by the City of Fort Walton Beach. 3) The applicant must record a Grant of 4) Grant funds will be released to Streetscape Easement with the Clerk of Court. the applicant upon approval of the FDOT Landscape Maintenance Memorandum of Agreement, the Highway Agreement, receipt by CDS staff of the recorded Grant of Streetscape Maintenance completion of all improvements listed on the approved site Streetscape Easement, relative to the approved improvements, plan, submittal of all invoices copies of cancelled checks/ or receipts showing payment of funds, and verification by CDS staff that the in accordance with the improvements have been installed approved plan. Mr. Campbell seconded motion and it carried by a vote of 5 to 1 with Holmes, Patterson, Campbell, Tucker, and Minich in favor and Pullen opposed ( Hartwell absent). STREETSCAPE GRANT- 70 EGLIN PARKWAY NE Consideration of a request by Gibson Properties, LLC for approval of a Matching and Streetscape Grant in the amount of $6, 589. 03 for streetscape improvements at 70 Eglin Parkway NE within the FOOT right- of-way and within ten foot streetscape easement Gibson Properties, LLC will grant the City as outlined in the backup repprt. These improvements include installation of decorative pavers and landscaping. . Dr. Pullen moved to disapprove the request by Gibson Properties, LLC for a Streetscape Grant in the amount of $6, 589.03 for streets cape improvements at 70 Matching and NE. Motion died for lack of a second. Eglin Parkway Mr. Campbell moved to approve the request by Gibson Properties, LLC for a Streetscape Grant in the amount of $6, 589. 03 for streetscape Matching and improvements at 70 Eglin Parkway subject to the following conditions: 1) The City shall enter into a Highway Landscape Maintenance Memorandum of Agreement with FDOT for improvements constructed within the FDOT 2) The applicant shall be right-of-way. required to enter into a Streetscape Maintenance the City of Fort Walton Beach and shall Agreement with be required to maintain the accordance with the guidelines as established