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City Council of Fort Walton Beach
0
To:
ENGINEERING & UTILITY SERVICES
MEMORANDUM
Michael D. Beedie, City Manager
From: Tim Bolduc, Engineering and Utilities Services Director
Date: February 12, 2013
Subject: Award of ITB 13 -009 for Well # 9 Pump Repair and Installation
1. BACKGROUND:
I. I. Potable Water Well # 9 is located at 623 Anchors Street NW. The well is currently
offiine until the existing pump and associated configuration is repaired and reinstalled.
1. 2. On December 11, 2012, the City Council rejected all bids for ITB No. 13 -005 to repair
and install the pump at Well #9 because the bids exceeded the projected budget.
1. 3. Staff revised the Invitation to Bid and submitted the revised bid specifications to the
Purchasing Division to reissue the bid. The revisions included a different pump bowl
material and elimination of several items located on the bid pricing sheet.
2. DISCUSSION:
2. 1. On December 18, 2012, the Purchasing Division issued Invitation to Bid ( ITB) No. 13-
009 for the Well #9 Pump Repair and Installation. On January 24, 2013, a total of five
5) bid packages were received to provide the requested services.
2. 2. The five (5) well contractors that submitted bid packages were as follows:
2. 2. 1. Griner Drilling Service, Inc. - Total Base Bid = 40,995. 75
2.2. 2. Layne Christiansen Company Total Base Bid 54,400.00
2. 2. 3. Rowe Drilling Company, Inc. Total Base Bid 55, 243. 00
2. 2. 4. Donald Smith Company, Inc. Total Base Bid S37, 110. 00
2. 2.5. Thomason Well Drilling, Inc. Total Base Bid 39, 167. 73
2. 3. After reviewing the bid proposals, Staff and the Purchasing Division determined that
Donald Smith Company, Inc. of Highland, Alabama was the lowest responsive,
responsible bidder.
3. FINANCIAL INFORMATION:
3. 1. The overall base bid price by Donald Smith Company, Inc. Is 537, 110. 00 and is
consistent with the pricing sheet located in the bid document.
3. 2. The amount budgeted for this repair in FY 2012 -13 is $ 40,000 in the Water Operations
Division of the Utilities Fund.
Page 1 of 2
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4. RECOMMENDATION:
4. 1. Pursuant m City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4,
Section 4. 01, Paragraph 4.01. 25 and the Purchasing Policies and Procedures, Staff
respectfully recommends City Council authorization to award of FEB No. 13 -009 for
the Well #9 Pump Repair and Installation to the apparent low bidder, Donald Smith
Company, Inc. of Highland, Alabama.
ATTACHMENTS:
1TB 13 -009 Bid Tabulation ( PDF)
IT 13 -009 Bid Document ( PDF)
ffB 13 - 009 Exhibit A ( PDF)
ITB 13 - 009 Addendum 1 ( PDF)
SIGNATURE BLOCK:
Tim Bolduc Completed 02/ 04/2013 8: 20 AM
Finance Completed 02/ 04/ 2013 10: 14 AM
Carole Jones Completed 02/ 04/2013 10: 41 AM
02/ 05/ 2013 8: 32 AM
City Manager Completed
City Council Pending
Page 2 of 2
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