Fort Walton Beach Council agenda — 02-12-13--regular — reading text

33 ofof 33 STATESTATE OFOF FLORIDA FLORIDA COUNTYCOUNTY OFOF PERSONALLYPERSONALLY APPEARED APPEARED BEFOREBEFORE ME,ME, thethe undersignedundersigned authority,authority, who,who, afterafter firstfirst beingbeing swornsworn byby me,me, affixedaffixed his/his/ herher signaturesignature atat thethe spacespace providedprovided aboveabove onon thisthis dayday ofof 2013,2013, andand isis personallypersonally knownknown toto me,me, oror hashas providedprovided driver'driver' ss license/license/ militarymilitary id)id) asas identification.identification. NotaryNotary PublicPublic MyMy CommissionCommission PagePage 1212 ofof 2828  8. 3. b Ila "13 -Oi' oLI, 1 N9. i' L Nt P. R 11, lt_1ND INS IAtL:AIION _._._...- __ SECTION 2 - GENERAL CONDITIONS 2. 1 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided. Florida law requires that when a municipality enters into a contractual agreement with a corporation licensed to do business in the State of Florida, such agreement shall be signed by two ( 2) Corporate Officials ( i. e., President, Vice President, Secretary, Treasurer) with the corporate seal affixed. It is also required that such execution be acknowledged before a Notary Public with Notary Seal affixed. If neither the aforementioned corporate officers nor the corporate seal are readily available, a letter of authorization can be submitted in lieu of these requirements. Such letter of authorization must be on the corporate stationery, must clearly state that the person who signed the referenced agreement is duly authorized to enter into such agreement on behalf of the corporation and must be signed by the corporate officials designated above. Failure to submit letter of authorization within two ( 2) weeks after notification of award may result in award to the next apparent low bidder. 2. 1. 1 In the case of a partnership, the agreement must be signed by a general or managing partner and notarized as outlined above. 2. 1. 2 In the case of a sole proprietorship, the owner must sign the agreement and have such execution notarized. 2. 1. 3 If you have any questions regarding the execution of the signature page, please feel free to contact the Purchasing Division at ( 850) 833 -9523 for further clarification. 2. 2 SUBMITTAL OF BIDS: Bids shall be submitted utilizing the bid forms) provided by the City. All bids shall be properly executed with all blank spaces filled in. The signatures of all persons signing shall be in longhand. Erasures, interlineations, or other corrections shall be authenticated by affixing in the margin immediately opposite the correction the initials of a person signing the bid. If the unit price and the total amount named by a bidder for any item are not in agreement the unit price alone shall be considered as representing the bidder's intention, and the totals shall be corrected. 2. 3 AMENDMENT OF THE INVITATION TO BID: It is the bidder' s responsibility to contact the Purchasing Department prior to submitting a bid to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the bid ( or complete and sign addenda acknowledgement form.) The failure of a bidder to submit acknowledgment of any addenda that affects the bid price( s), is considered a major irregularity and will be cause for rejection of the bid. 2. 4 BIDDER' S CERTIFICATION FORM: Each bidder shall complete the " bidder' s certification" form included with this invitation to bid, and submit the form with the bid. The failure of a bidder to submit this document will be cause for rejection of the bid. 2. 5 SPECIFICATIONS REQUIRED: All items quoted must be in compliance with the specifications. If you are taking exception, indicate those exceptions on company letterhead and attach to this invitation to bid. Page 13 of 28