Fort Walton Beach Council agenda — 09-19-2007 special agenda — reading text

revenue appropriations of the prior year. Recommendation Staff respectfully requests that City Council adopt Ordinance 1740, as amended, on second reading for fiscal year October 1, 2007 through September 30, 2008, with the budget document and list of special project and encumbrance ( open purchase order) carryovers as attachments. As the Department of Revenue requires specific language and procedures, the following is proposed: 1. City Attorney shall read Ordinance by Title. 2. Mayor shall open the Public Hearing and ask for comments. 3. Mayor shall close the Public Hearing. 4. Mayor shall ask for a Motion as follows: Move to amend Ordinance 1740 to update the special project and encumbrance ( open purchase order) carryover lists as provided by the City Manager. 5. Mayor shall ask for Council discussion. 6. Mayor shall ask for Vote on the amendment. 7. Mayor shall ask for a Motion as follows: Move to approve Ordinance 1740, as amended, on second reading. 8. Mayor shall ask for Vote on the Ordinance. 9. Upon adoption of the motion, the Mayor shall announce: 1 of 2  of Fort Ordinance 1740, as amended, is adopted on second reading establishing a budget for the City Walton Beach for the fiscal year beginning October 1, 2007 and ending September 30, 2008, with a final millage rate of 4. 1986 mills, which is 5. 0% lower than the roll- back millage of 4. 4 196 mills. X Concur 1 Concur Do Not Concur Do Not Concur Hold for Discussion Hold for Discussion Attachments: Ordinance 1740 Final Project Carryover Listing Final Encumbrance Carryover Listing u:\ budget\budget 07-08\ budget hearing - september\9- 19 budget staff report. doc 20f2  Ordinance 1740 AN ORDINANCE OF THE CITY OF FORT WALTON BEACH MAKING APPROPRIATIONS FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS OF THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Fort Walton Beach is corning to the end of its fiscal year and will begin a new fiscal year on October 1, 2007; and WHEREAS, it is necessary and required that prior to beginning a new fiscal year a budget should be passed and adopted for the operation of the City government; and WHEREAS, the City Council has held numerous workshops and the required public hearings on a budget for the fiscal year beginning October 1, 2007 and ending September 30, 2008, and WHEREAS, there is hereby established a tax at the rate of 4. 1986 mills on property assessed as of January 1, 2007 for the purpose of raising revenue for General Fund Operations. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA: 1. That the document entitled " City of Fort Walton Beach, Florida Comprehensive Budget FY 2007- 2008", dated 8eptember 5, 2007 comprises the total amount of 36, 610, 668 for all funds reported. 2. The budget is being presented as a balanced budget whereby there are sufficient revenues to offset all estimated expenditures or expenses. 3. All budget appropriations are based upon the total expenditure and/ or expenses even though the budget has been prepared based on line items, and summarized to a categorical level. 4. Appropriations may be transferred for the purpose of equalization within a fund when needed by a budget transfer with the approval of the FiRftflce Director ftfld/ or the City Manager as necessary. This action will not change the total dollar amount of the budget. 5. The City Council during fiscal year 2007- 2008 may, by Resolution, make any amendments to the Budget adopted by this Ordinance, as it may deem necessary and proper.  6. All Budget Amendments requesting additional expenditures or expenses must also identify the corresponding funding source. 7. Debt service for the General Fund will be paid from operating revenues and/ or transfers from the Debt Service Fund. Debt service for the Utilities and Golf Enterprise Funds will be paid from operating revenues from these Enterprise Funds. 8. Projects that were not completed during the prior fiscal year are carried forward as special projects and are funded with the corresponding carryover appropriations of the prior year. Special projects ( General Fund $ UB, 850 $ 185. 740, Law Enforcement Trust Fund $ 12, 075, Community Development Block Grant Fund $ 52, aa7 $ 44.335, Fund $ 1, 753, 927 $ 1. 796, 741. and Utilities Fund Community Redevelopment Agency 5, 019, 559 $ total $ 7, 052, 078 $ 6. 767. 038 and are commitments 4. 783. 092) incomplete as of September 30, 2007 and will be continued and made a part of the 2007- 2008 appropriations. 9. Cash balance reserves shall be carried forward for prior year encumbrances ( open purchase orders) in the amount of $1, 308, 000 $ 1.368. 224 reappropriated, which will be paid from revenues collected in FY 2007- 08. 10. This ordinance shall become effective on and after October 1, 2007. ADOPTED: MAYOR: MIKE ANDERSON ATTEST: HELEN SPENCER, CITY CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: TONI L.CRAIG, CITY ATTORNEY Sa- Hc-etbre\ igh = Deletion Underline = Addition 1 Ordinance 1740 2 3 4 AN ORDINANCE OF THE CITY OF FORT WALTON BEACH 5 MAKING APPROPRIA nONS FOR CERTAIN EXPENDITURES, 6 EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN 7 INDEBTEDNESS OF THE CITY OF FORT WALTON BEACH, 8 FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2007 AND 9 ENDING SEPTEMBER 30, 2008; AND PROVIDING FOR AN 10 EFFECTIVE DATE. 11 12 WHEREAS, the City of Fort Walton Beach is coming to the end of its fiscal year and will 13 begin a new fiscal year on October 1, 2007; and 14 15 WHEREAS, it is necessary and required that prior to beginning a new fiscal year a 16 budget should be passed and adopted for the operation of the City government; and 17 18 WHEREAS, the City Council has held numerous workshops and the required public on a budget for the fiscal year beginning October 1, 2007 and ending September 30, 19 hearings 20 2008, and 21 22 WHEREAS, there is hereby established a tax at the rate of 4. 1986 mills on property 23 assessed as of January 1, 2007 for the purpose of raising revenue for General Fund Operations. 24 25 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT 26 WALTON BEACH, FLORIDA: 27 28 1. That the document entitled " City of Fort Walton Beach, Florida Comprehensive of 29 Budget FY 2007- 2008", dated September 5, 2007 comprises the total amount 30 $ 36, 610, 668 for all funds reported. 31 32 2. The budget is being presented as a balanced budget whereby there are sufficient 33 revenues to offset all estimated expenditures or expenses. 34 35 3. All budget appropriations are based upon the total expenditure and/or expenses even though the budget has been prepared based on line items, and summarized to a 36 37 categorical level. 38 a fund when 39 4. Appropriations may be transferred for the purpose of equalization within ofthe Finanec Director ftlld/ef the City 40 needed by a budget transfer with the approval of the 41 Manager as necessary. This action will not change the total dollar amount 42 budget. 43 44 5. The City Council during fiscal year 2007-2008 may, by Resolution, make any 45 amendments to the Budget adopted by this Ordinance, as it may deem necessary and 46 proper. 47 48 6. All Budget Amendments requesting additional expenditures or expenses must also 49 identify the corresponding funding source. 50 51 7. Debt service for the General Fund will be paid from operating revenues and/or 52 transfers from the Debt Service Fund. Debt service for the Utilities and Golf 53 Enterprise Funds will be paid from operating revenues from these Enterprise Funds. 54 forward as 55 8. Projects that were not completed during the prior fiscal year are carried 56 special projects and are funded with the corresponding carryover appropriations of 57 the prior year. Special projects ( General Fund $ 183, 850, Law Enforcement Trust 58 Fund $ 12, 075, Community Development Block Grant Fund $ 52, 667,