Okaloosa County BOCC — June 17, 2014 — reading text

TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Approval of Support Document for CCNWFL Homeless Prevention Activities DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: The Catholic Charities of Northwest Florida requests approval for continued provision of homeless prevention activities. BACKGROUND: Catholic Charities carries out the social mission of the Catholic Church in Northwest Florida to serve, empower and advocate for vulnerable families and individuals of any race, religion or national origin. Specific to homeless prevention activities, The Catholic Charities Food Pantry has been serving Okaloosa and parts of Walton and Santa Rosa Counties for the past eleven (11) years. The Food Pantry is sustained both by local donors, the bay Area Food bank and the Florida USDA and is currently distributing approximately 18,000 pounds of food each month and over 250,000 pounds of food annually. U.S. Department of Housing and Urban Development regulations require non-profit organizations to receive certification of local government approval prior to accepting an Emergency Solutions Grant award. This approval signifies the knowledge of the referenced program operating in the local government jurisdiction. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve letter for the Catholic Charities of Northwest Florida organization so that it may continue to receive grant funding. RECOMMENDED BY: APPROVED BY: Packet Pg. 205 Ernie Padgett, County Administrator Packet Pg. 206 Packet Pg. 207  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: OC Admin Building - Funding Release for Steel Package DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Requests BCC approval of funding for the Steel Package for the new Okaloosa County Administration Building. BACKGROUND: The work to ready the former Shalimar Annex site for the construction of a new 63,000 + s.f. building is moving along at a very quick pace. The asbestos abatement activities are nearly complete and the demolition of the existing structures will begin very soon. After the site work and building foundation are prepared, the building's structure will begin to go vertical. To do that, the structural steel package needs to be on site and ready to erect. Structural steel, like a number of other elements of a large building, must be ordered well in advance of the day when it will be needed. These elements are in the critical path for the completion of the project. The amount of funding requested (up to $1,500,000) for the steel is an estimate. Steel is a commodity and the price will only be fixed when an order is placed. The steel must be ordered right away to be on site when needed. Any delay in ordering or receiving the steel may result in the building not being ready for occupancy prior to the expiration of the Uptown Station lease. RECOMMENDATIONS: Requests BCC approval of funding in an amount up to $1,500,000 for the Steel Package for the new Okaloosa County Administration Building. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 208 Packet Pg. 209  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: FTA DBE Program Goal DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Department of Growth Management requests the Board to approve the revision Federal Transit Administration required Disadvantaged Business Enterprise Program Goals. BACKGROUND: The proposed DBE Goal revision has been approved for submission by FTA. The original DBE Program Goals was approved by The BCC on February 7, 2012. Changes were made upon FTA request. Change in staff has required a new DBE Liaison officer be named resulting in the need to re-sign the Objectives/Policy Statement. The overall transit goal of 1% for FTA funded projects proposed in the original submission have not changed, RECOMMENDATION: The Department of Growth Management recommends that the Board approve the submission of the revised DBE Program Goal and authorize the Chairman to sign the attached Objectives/Policy Statement and all future Fiscal Years 2012-2014 DBE Program documents. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 210 Packet Pg. 211 Packet Pg. 212 Packet Pg. 213 Packet Pg. 214 Packet Pg. 215 Packet Pg. 216 Packet Pg. 217 Packet Pg. 218 Packet Pg. 219 Packet Pg. 220 Packet Pg. 221 Packet Pg. 222 Packet Pg. 223 Packet Pg. 224 Packet Pg. 225 Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229 Packet Pg. 230 Packet Pg. 231 Packet Pg. 232 Packet Pg. 233 Packet Pg. 234 Packet Pg. 235 Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239 Packet Pg. 240 Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246 Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: InDyne, Inc. Quote #004/PO #E144032 DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: The Board is requested to approve InDyne Quote #004/PO #E144032) for 12 strands of Fiber Optic Cable from the Eglin North Gate Splice Box to Duke Field via Building 5105 in the amount of $619,768.00. Inclusive within the Quote are payments at various milestones. The start date for the project is defined as the date of initial payment. BACKGROUND: The Board has pursued the construction of the Fiber Optic network over the past several years. The funding provided through this partnership will enhance the originally designed capabilities of the Fiber Optic network and the partnership formed will foster a win-win relationship as Eglin Air Force Base and Okaloosa County work to accomplish their respective missions. This Quote has been through the Purchasing review process. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve Quote #004/PO #E144032 for the Eglin AFB - Okaloosa County Joint Fiber Project (Eglin North Gate to Duke Field) in the amount of $619,768.00 and authorize the Chairman to sign Quote #004 and PO #E144032. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 277 Packet Pg. 278 Okaloosa Co unty IS Department Date: May 8,2014 1804 Lewis Turner Blvd, Ste 402 Fort Walton Beach, FL 32547 Phone: (850) 651-7570 Quote #: 004 InDyne Inc. Attn: Mr. Bill Johnson Fax: 850-882-9207 Building 956, Escambia Road Eglin AFB, FL 32542 Phone: (850) 882-9201 Quote: Eglin AFB - Okaloosa County Joint Fiber Project (Eglin North Gate to Duke Field) Statement of Work: 12f Eglin N. Gate to Duke Length of Project: 150 Days From Start Date (see attached Exhibit A) Start Date : Defined as the date of initial payment. InDyne is responsible for acquiring all construction permits and approvals including any required studies. Project Not to Exceed Cost: $619,768 Payment Terms: Due Upon Notification of partial or full completion Payment Schedule: Initial Payment: $ 309,884 Payment due up front to deploy personnel, purchase material, and allocate existing fiber Partial Payment: $ 185,930 Due upon completion of required new fiber and cond uit construction Final Payment: $ 123,954 Upon acceptance of OTDR results Remit Payments to: Okaloosa County Board of County Commissioners Attn: Finance - Gary Stanford, Suite 203 302 N Wilson St Crestview, FL 32536 Initial project kick off meeting is scheduled for' _ _ _ _ __ 1884 Lewis T'!Jrner Rd, FWB, 3rd Floor Small Conference Room This quote is only valid upon approval of the project by Board of County Commissioners, Oka/oosa County, FL S;gnature of th;s document ;nd;cates acceptance of th0 ! \ :l l ~ ~I~ lolj DATE InDyne Inc, 7 DATE Okaloosa County Board of County Commissioners Charles K. Windes, Jr, Chairman Packet Pg. 279  12 STRAND FIBER OPTIC LINK Eglin North Gate to Duke Field via Building 5105 Packet Pg. 280 ~e Accounts Payable PO Box 1927 Purchase Order: £144032 Page 1 of 1 Eglin AFB, FL 32542 05/15/14 (850) 882-4942 indyneap@us.af.mll Order To: OKALOOSA CTY BOARD Of CTY COMMISSIO~;ERS EOKA05 Ship To: INDYNE, INC OKALOOSA COUNTY I NfORI1!\TION SYSTEMS ATTN: ROBERT WEEKLEY 302 N. WI LSON STREET (850 ) 88 2-9202 SUITE 203 516 PERIMETER RD. - BLDG.956 CRESTVIEW, f'L 32536 EGLIN AFB,' fL 32542 Contact: DON VANDERHOEK Ph: 850-651-7570 Tr~s USD Order