Okaloosa County BOCC — June 17, 2014 — reading text

Packet Pg. 533 Thank you, Charlotte Dunworth Finance, Administration, & Compliance Manager | Okaloosa County Tourist Development Department | 850‐609‐5385 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐mail communication, including your e‐mail address, may be subject to public disclosure. From: Sherry Rushing Sent: Friday, May 16, 2014 12:13 PM To: Charlotte Dunworth Subject: FW: Please e-sign Welcome Center Renewal Due:WC-Renewal-Emerald Coast Convention & Visitors Bureau FYI ‐ Sherry From: VISIT FLORIDA Welcome Centers [mailto:echosign@echosign.com] Sent: Friday, May 16, 2014 10:18 AM To: Sherry Rushing Subject: Please e-sign Welcome Center Renewal Due:WC-Renewal-Emerald Coast Convention & Visitors Bureau 2 Packet Pg. 534  VISIT FLORIDA Welcome Centers Has Sent You Welcome Center Renewal Due:WC-Renewal- Emerald Coast Convention & Visitors Bureau to e- sign VISIT FLORIDA Welcome Centers (VISIT FLORIDA) says: "Thank you for your continued participation with the Official Florida Welcome Centers. In order to renew your participation, please follow these two steps: 1. eSign this renewal agreement 2. Look for an emailed invoice to pay online or mail in with a check. If you do not receive your emailed invoice within 24 hours of e-signing, please call me at 850-205- 3864. Kind regards, Annette Larson" Click here to review and e-sign Welcome Center Renewal Due:WC-Renewal-Emerald Coast Convention & Visitors Bureau. With just one simple step, you can electronically sign this document. After you e- sign Welcome Center Renewal Due:WC- Renewal-Emerald Coast Convention & Visitors Bureau, all parties will receive a final PDF copy by email. If you are using a mobile device or having trouble with the link above Click here. Do you need to forward this to a party authorized to sign it? Click here To ensure that you continue receiving our emails, please add echosign@echosign.com to your address book or safe list. 3 Packet Pg. 535 4 Packet Pg. 536  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: New OC Admin Building - 50% Drawings Presentation DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Requests BCC Direction Regarding the Scope and Design of the Proposed Okaloosa County Administration Building to be built at the former Shalimar Annex site in Shalimar. BACKGROUND: The Design-Build contractor has continued to refine the preliminary building design to produce a final design scheme around which final construction drawings for the new Okaloosa County Administration Building will be developed. To assist in defining the overall project scope, representatives of the Design-Build group will present the current 50% drawings for the Board's direction. The 50% drawings represent the proposed final iteration of the building design and interior layout. After the presentation, the Board will be asked for its approval of the presented scheme. Once approved, the technical details will be added to meet the user groups' and regulatory agency's requirements. When all the details are added to the 50% drawings, the design phase of the project is complete. It's important to note that it's very important for the Board to approve the plans now. Any delay may cause the project to miss its completion deadline and Uptown Station leases may not be vacated on time. RECOMMENDATIONS: (FM) Requests BCC approval of the presented 50% plans for the proposed Okaloosa County Administration Building and authorize the plans to continue to be developed to 100%. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 537  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: OC Admin Building - Change Order for Demolition DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Requests BCC approval of a Change Order to the D-B contract with Lord & Son on the Okaloosa County Administration Building to add the Demolition of the buildings to be razed. BACKGROUND: With the asbestos abatement of the buildings to be razed at the former Shalimar annex property being completed, the front five buildings must be demolished to make room for the new building. The demolition work has been bid out by the D-B contractor and the total cost to demolish the buildings and properly dispose of the waste is $178,784.69. This cost is significantly lower than the pre-design budget estimate for this element of the project. To avoid any delay in the start of construction on the new building, the demolition activities at the site must begin right away. Any delay in acting on this Change Order may result in the new building not being ready for occupancy prior to the expiration of the current leases at Uptown Station. RECOMMENDATIONS: Requests BCC approval of a Change Order in the amount of $178,784.69 to the D-B Contract with Lord & Son on the Okaloosa County Administration Building to add the Demolition of the buildings to be razed. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 538 Packet Pg. 539 Packet Pg. 540 Packet Pg. 541 Packet Pg. 542 Packet Pg. 543 Packet Pg. 544 Packet Pg. 545 Packet Pg. 546 Packet Pg. 547 Packet Pg. 548 Packet Pg. 549 Packet Pg. 550  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Submerged Lands Lease Annual Wet Slip Report and Gross Income Reporting for the Pier DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Submittal of the Annual Wet Slip Revenue Report and Gross Income Reporting Form for FY13/14. This requirement was implemented in the Island Pier lease renewal in May of 2006. This is in addition to the annual lease fee. BACKGROUND and ANALYSIS: Staff requested and received information from the Okaloosa Island Pier’s lessee of the income received from the use of the Pier facility from May 2013 thru April 2014. This information is reported as indirect income, and Lease fees received by the county from the lessee are reported as direct income. Income is defined in Chapter 18- 21.003, Florida Administrative Code, as the gross revenue derived directly or indirectly from the use of state-owned submerged lands. However, gross revenue shall not include pass-through fees such as utility fees, sale of the facility or sales of products not occurring on sovereignty submerged lands. The Florida Department of Environmental Protection has clarified that only fees received by the County from the monthly lease and fees collected by the Lessee that are associated with fishing from and walking on the Pier are to be reported. Submittal of the Gross Income Reporting Form requires execution of a Certification. After submittal of the Gross Income Reporting Form, a supplemental invoice for additional fees will be received from the Department of Environmental Protection. OPTIONS: Approve/disapprove RECOMMENDATIONS: Request authorization for the Chairman to execute the 2013/2014 Gross Reporting Form Certification for income derived from the Okaloosa Island Pier. RECOMMENDED BY: Packet Pg. 551 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 552 Packet Pg. 553 Packet Pg. 554 Packet Pg. 555 Packet Pg. 556  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Florida Blue Renewal DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Renew employee group health insurance and Blue Medicare supplement with Florida Blue effective 10-1-14. Change the waiting period for new employees enrolling in the employee health plan to comply with the