Okaloosa County BOCC — June 17, 2014 — reading text

(ARC) which must make recommendation to the Board of County Commissioners. The proposed mixed use type development was reviewed by the ARC on December 19, 2013 which found it to be in compliance with the Okaloosa Island Protective Covenants and Restrictions. Staff has reviewed the proposed development and found that is consistent with the Okaloosa County Comprehensive Plan and Land Development Code, and concurs with the ARC’s determination regarding the Okaloosa Island Protective Covenants and Restrictions. As an informational note, the County had previously issued a development order for a 450 unit hotel room on January 9, 2009 for the same property where the proposed mixed use type development will be located. OPTIONS: Approve or Disapprove RECOMMENDATIONS: Staff recommends that the Board of County Commissioners approve the proposed development as presented with the conditions that a revised FDOT Driveway Construction Plan that complies with the FDOT and Public Works review comments/conditions shall be provided. The traffic signal design plans shall be reviewed and approved by the FDOT and Okaloosa County prior to permitting and installation of the proposed traffic signal. Staff also recommends that the Board allow staff to post the Notice of Intent to Issue a Development Order sign on the project site and to issue a development order when the condition specified above has Packet Pg. 500 been met. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 501  ATTACHMENT - A 00-2S-24-2185-0013-0010/0020/0030 OCEAN CITY EGLIN WRIGHT SHALIMAR HURLBURT FORT FIELD MARY WALTON ESTHER BEACH SUBJECT PROPERTY Legend : Roads Location Map Packet Pg. 502  ATTACHMENT - B 00-2S-24-2185-0013-0010/0020/0030 SUBJECT PROPERTY M IR A C L E S T R I P P K WY Legend Parcel Lines Aerial Photo : Packet Pg. 503  ATTACHMENT - C 00-2S-24-2185-0013-0010/0020/0030 GULF NATIONAL SEA SHORE RD CONDOMINIA 0.596206 CONDOMINIA 1.562781 EGLIN AFB CLUBS/LODGES/HALLS 1.562781 DOMINIA 2.32662 432077 SUPERMARKET 0.426981 MIRACLE ST RIP PK WY DOMINIA FOREST,PRKS,REC-CNTY 021781 21.287229 EGLIN AFB 1.562781 FOREST,PRKS,REC-CNTY : 21.287229 Existing Land Use Map Packet Pg. 504  ATTACHMENT - D 00-2S-24-2185-0013-0010/0020/0030 WATER GULF NATIONAL SEA SHORE DR SUBJECT PROPERTY FR ISLAN MIRACLE STRIP PKW Y Legend ISLAN Future Land Use Map : Packet Pg. 505  ATTACHMENT - E 00-2S-24-2185-0013-0010/0020/0030 WATER SUBJECT PROPERTY EGLIN AFB MIRACLE STR IP PKW Y B-3 REC Legend B-3 REC Zoning Map : Packet Pg. 506  ATTACHMENT - F 00-2S-24-2185-0013-0010/0020/0030 WATER SUBJECT PROPERTY C PL MIRACLE STRIP PKW Y MU Legend : Commercial (C) Mixed Use (MU) Public Land (PL) Future 1990 Land Use Map ) Packet Pg. 507 Packet Pg. 508  ATTACHMENT - H NORTH * VICINITY MAP PROJECT LOCATION 93+00 94+00 95+00 96+00 97+00 98+00 99+00 100+00 101+00 Packet Pg. 509  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Sandman Contract C14-2150-CAO Final Payment DEPARTMENT: Tourist Development Department BCC DISTRICT: BACKGROUND: The County issued a Notice to Proceed in accordance with contract C14- 2150-CAO on February 26. Although the Cleaning Schedule and Compensation section of the agreement states work will be performed March 1 - April 30, work actually commenced February 27. March monthly services have already been paid. February 27 & 28 services are being included with the month of April services for consideration in the final payment request. Payments under this emergency contract for services performed in February, March, and April will total $90,945.18, which is less than the overall emergency contract not to exceed amount of $92,888.25. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve final payment of $46,674.08 on contract C14-2150-CAO, including services performed February 27 & 28 and the month of April. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513 Packet Pg. 514 Packet Pg. 515 Packet Pg. 516 Packet Pg. 517 Packet Pg. 518 Packet Pg. 519 Packet Pg. 520 Packet Pg. 521 Packet Pg. 522 Packet Pg. 523 Packet Pg. 524 Packet Pg. 525 Packet Pg. 526 Packet Pg. 527 Packet Pg. 528 Packet Pg. 529  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Welcome Center Advertising - advance payment DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for payment in advance for VisitFlorida Welcome Center brochure and transparency advertising in the amount of $2,385.50. BACKGROUND: The Tourist Development Department has been partnering with VisitFlorida for many years to place brochure and transparency advertisements at Welcome Centers located along I-10, I-75, I-95, US-231, and at the Capitol. The annual renewal period is July 1, 2014 - June 30, 2015 and the cost is $2,385.50. This program is a pay to play opportunity and payment must be made in advance in order to display. If payment is not received by July 1, 2014 the displays are in jeopardy of being cancelled. Pursuant to Section E.700(2) of the Tourist Development Department Operations and Procedures Manual, no advancement of funds will be issued unless specifically approved by the Board. Pursuant to the State Chief Financial Officer’s Reference Guide for State Expenditures, advance payment may be made if the payment results in savings equal to or greater than the amount earned by investing the funds and paying later or if the payment is essential to the operations of the agency and the goods or services are available only if advance payment is made. In this particular case, the services are available only if advance payment is made. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in advance for VisitFlorida Welcome Center brochure and transparency advertising in the amount of $2,385.50. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 530 Packet Pg. 531 Packet Pg. 532 Charlotte Dunworth From: Annette Larson [alarson@visitflorida.org] Sent: Monday, June 02, 2014 12:13 PM To: Charlotte Dunworth Subject: Re: FW: Please e-sign Welcome Center Renewal Due:WC-Renewal-Emerald Coast Convention & Visitors Bureau Charlotte, If payment is not received by July 1, 2014 the display is in jeopardy of being cancelled. This program is a pay to play opportunity and therefore payment must be made in advance in order to display. The CVB has been participating in this program for many years and the terms have always been the same. Please let me know if you have any questions. Annette Larson Visitor Services Coordinator VISIT FLORIDA® O: 850-205-3864 www.VISITFLORIDA.com On Mon, Jun 2, 2014 at 11:26 AM, Charlotte Dunworth <cdunworth@co.okaloosa.fl.us> wrote: Good morning Annette, According to the agreement below, “payment is due at the time of this acceptance.” Okaloosa County typically pays invoices after services are rendered, and would therefore pay the invoice in June 2015. We are able to pay in advance of services being rendered in very limited circumstances, given appropriate documentation: 1) advance payment results in a savings equal to or greater than the amount that would be earned by investing the funds and paying later or 2) goods or services are available only if advance payment is made Is payment in June 2015 acceptable? If not, please be so kind as to advise whether either of the situations noted above apply… Are the fees discounted in any fashion for payment in advance? Are we unable to participate at the welcome centers unless payment is made in advance? 1