Okaloosa County BOCC — June 17, 2014 — reading text

REQUIREMENTS: ALLOWED ACTIVITIES: Trip An eligible non-sponsored trip is one that originates or ends in the Community Transportation Coordinator’s service area. The Commission funds for non-sponsored trips shall be expended through a Community Transportation Coordinator, which is operating under a current Memorandum of Agreement (MOA), and will be expended at the fare structure contained in the approved Transportation Disadvantaged Service Plan for the particular type or mode of service. Lack of an executed MOA and approved Transportation Disadvantaged Service Plan will prevent the expenditure of any of these non- sponsored trip/equipment funds unless otherwise approved in writing by the Commission or their designee. [Program Manual for Trip & Equipment Grants, Rule 41-2.014, Florida Administrative Code]. Equipment Capital Equipment is any equipment used to maintain or provide improved or expanded transportation services to the transportation disadvantaged and is exclusively utilized by the Community Transportation Coordinator. Eligible capital equipment includes but is not limited to:  small medium buses, cutaway vans (van body on truck chassis), etc.;  station wagons or vans;  wheelchair lifts, ramps, and restraints;  two-way radios and communications equipment (TDD-Telecommunications Device for the Deaf), cell phones, excluding annual service contracts;  computer hardware/software;  support equipment, other than items specifically identified in this section, above $500 per piece;  vehicle procurement, testing, inspection acceptance, and vehicle rehabilitation when the rehabilitation extends the life of the vehicle one year beyond the original expectancy; and  initial installation or set-up costs of any of the above items. Trip & Equipment Grant Agreement 2014/2015 Form Rev. 4/2/2014 Page 26 of 28 Packet Pg. 494  EQUIPMENT/REAL PROPERTY MANAGEMENT: All vehicles purchased with Transportation Disadvantaged Funds shall be titled to the recipient agency with a lien to the Florida Commission for the Transportation Disadvantaged. Equipment purchased with this grant shall be for exclusive use by the Community Transportation Coordinator and shall not be leased or assigned for operational responsibility to third parties, unless approved in writing by the Commission. The Commission shall retain a majority of the interest in all capital equipment until the useful life of such equipment has been consumed. At that time, the grantee may dispose of such equipment with the written permission of the Commission in accordance with the Commission’s Capital Equipment Procedures. [Program Manual for Trip & Equipment Grants]. In accordance with the Americans with Disabilities Act, all vehicles purchased through this grant, which are to be utilized on a fixed route/fixed schedule service, must be lift equipped. Recipients who intend to utilize project vehicles for demand response services shall assure their demand response service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. [Program manual for the Trip & Equipment Grants]. The Community Transportation Coordinator may allocate up to 25 percent of the total project budget for capital expenditures excluding voluntary dollar contributions. Each vehicle or other capital equipment purchase must be covered for liability insurance. The Commission must be made an additional insured for liability policies. [Program Manual for Trip & Equipment Grants, Rule 41- 2.014(2)(a), Florida Administrative Code]. MATCHING: The trip/equipment grant program requires a local match. In defining local match, Rule 41-2.014(3), Florida Administrative Code, requires that eligible grant recipients must provide at least 10 percent of the total project cost as the local share. Examples of cash generated from local sources include local appropriations, dedicated tax revenues, private donations, net income generated from advertising and concessions, contract revenues, and farebox revenues. No federal or state revenues are acceptable as local generated cash. [Program Manual for Trip & Equipment Grants]. A 10 percent match is required for the money from the voluntary dollar contribution generated from the annual vehicle registration forms and must be in-kind match. Examples of in-kind match include non-cash donations, volunteered services, and salaries and fringe benefits. The value of each of these must be documented, reasonable and necessary for the arrangement or provision of transportation disadvantaged services. Service provided with State or Federal government revenues is not accepted as in-kind match. [Program Manual for Trip & Equipment Grants]. PERIOD OF AVAILABILITY: Project costs eligible for State participation will be allowed only from the date of the Agreement. [Grant Agreement Provision 4.20]. SUBRECIPIENT MONITORING: Third party contracts are contracts between a grantee and any subgrantee, or pass through funding recipient, consultants, or others in the private sector for work needed to carry out a project. Unless otherwise authorized in writing by the Commission, the Grantee may not execute any contract or obligate itself in any manner requiring the disbursement of Transportation Disadvantaged Trust Fund money, including transportation operator and consultant contracts or amendments thereto, with any third party with respect to the project without being able to provide a written certification (upon the Commission's request) by the Grantee that the contract or obligation was executed in accordance with Trip & Equipment Grant Agreement 2014/2015 Form Rev. 4/2/2014 Page 27 of 28 Packet Pg. 495  the competitive procurement requirements of Chapter 287, Florida Statutes, Chapter 427, Florida Statutes, and the rules promulgated by the Department of Management Services. The procurement, execution, audit and closing of third-party contracts are basic grantee responsibilities and must be carried out using the same guidelines and procedures as described in Chapter 287, Florida Statutes. Inter-agency agreements or contracts passing through grant funds to other public bodies (including public transit operators) or transportation operators as defined in Chapter 427, Florida Statutes, are not third-party contracts. However, the pass-through recipient must comply with Chapter 287, Florida Statutes, if it enters into any subsequent third-party contract using Transportation Disadvantaged Trust Funds. [Grant Agreement Provision 12.10; Program Manual for Trip & Equipment Grants]. In addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes, as revised, monitoring procedures may include, but not be limited to, on-site visits by Commission staff. The Grantee agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Commission, the Florida Department of Transportation’s Office of Inspector General (OIG) and Florida’s Chief Financial Officer or Auditor General. [Program Manual for Trip & Equipment Grants]. Trip & Equipment Grant Agreement 2014/2015 Form Rev. 4/2/2014 Page 28 of 28 Packet Pg. 496  RESOLUTION NO. 14-____ A RESOLUTION of the BOARD OF COUNTY COMMISSIONERS of OKALOOSA COUNTY, hereinafter BOARD, herby authorizes the execution of a Transportation Disadvantaged Trust Fund Grant Application with the Florida Commission for the Transportation Disadvantaged. WHEREAS, this BOARD has the authority to file a Transportation Disadvantaged Trust Fund Grant Application and to undertake a transportation disadvantaged service project as authorized by Section 427.0159, Florida Statutes, and Rule 41-2, Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD THAT: 1. The BOARD has the authority to file this grant application. 2. The BOARD authorizes the Chairman or Vice-Chairman to file and execute the applications on behalf of Okaloosa County with the Florida Commission for the Transportation Disadvantaged. 3. The BOARD’S Registered Agent in Florida is the Chairman. The Registered Agents address is: 1804 Lewis Turner Blvd. Suite 100, Fort Walton Beach, FL 32547. 4. The BOARD authorizes the Chairman or Vice-Chairman, in the Chairman’s absence, to sign any and all agreements, contracts, all assurances, warranties, certifications and any other documents which may be required in connection with the grant application or subsequent grant related agreements. 5. The BOARD also authorizes the Contracts and Grants Manager to sign any and all reimbursement invoices. DULY PASSES AND ADOPTED in regular session this 17th day of June, 2014 BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA Charles K. Windes, Jr. , Chairman ATTEST: CLERK OF CIRCUIT COURT Gary T. Stanford Deputy Clerk Packet Pg. 497 Packet Pg. 498 Packet Pg. 499  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Ozean Resort - Ozean Mixed Use Development DEPARTMENT: Growth Management BCC DISTRICT: 2 STATEMENT OF ISSUE: To review the site development plans for Ozean Resort - a mixed use development consisting of a proposed 193 room hotel, 100 condominium dwelling units, 140 marina slips, and a 15,297 square foot commercial mixed use building (restaurant, retail, office, and marina operations) located at the northwest corner of Miracle Strip Parkway (SR 30) and Gulf National Seashore Road, east of Elk’s Lodge on Okaloosa Island. The proposed development will be built in three (3) phases of which Phase I consists of the 193 room 6-story hotel and the 15,297 square foot 2 - story mixed use commercial building; Phase II consists of the 140 slip marina; and Phase III consists of 100 condominium dwelling units. The property is currently zoned Light Commercial & Concession Areas (B 3) and the Future Land Use Map (FLUM) designation is Okaloosa Island (OI). Property contains 6.51 acres more or less. BACKGROUND: As provided by Chapter 74-456 of the Laws of Florida, the Board of County Commissioners (BCC) has final approval for any development on Okaloosa Island governed by the Okaloosa Island Protective Covenants and Restrictions. Section 3.01.00 of the Land Development Code requires that any proposed development shall be reviewed by the Okaloosa Island Leaseholders Association Architectural Review Committee