Okaloosa County BOCC — June 17, 2014 — reading text

receipt by the contractor of full or partial payment, the contractor shall pay to the subcontractors and suppliers a penalty in the amount of one-half of one percent of the amount due, per day, from the expiration of the period allowed herein for payment. Such penalty shall be in addition to actual payments owed and shall not exceed 15 percent of the outstanding balance due. In addition to other fines or penalties, a person found not in compliance with any provision of this subsection may be ordered by the court to make restitution for attorney's fees and all related costs to the aggrieved party or the Department of Legal Affairs when it provides legal assistance pursuant to this section. The Department of Legal Affairs may provide legal assistance to subcontractors or vendors in proceedings brought against contractors under the provisions of this section. 22.00 Modification: This Agreement may not be changed or modified unless authorized in writing by the Commission. Trip & Equipment Grant Agreement 2014/2015 Form Rev. 4/2/2014 Page 20 of 28 Packet Pg. 488  FM/JOB No(s). 43202718401/43202818401 CONTRACT NO. AGREEMENT DATE IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written. GRANTEE: Okaloosa County Board of COMMISSION FOR THE TRANSPORTATION County Commissioners DISADVANTAGED BY: BY: TITLE: TITLE: Executive Director (Commission Designee) Trip & Equipment Grant Agreement 2014/2015 Form Rev. 4/2/2014 Page 21 of 28 Packet Pg. 489  FM/JOB No(s). 43202718401/43202818401 CONTRACT NO. AGREEMENT DATE EXHIBIT "A" PROJECT DESCRIPTION AND RESPONSIBILITIES TRIP/EQUIPMENT This exhibit forms an integral part of that Grant Agreement, between the State of Florida, Commission for the Transportation Disadvantaged and Okaloosa County Board of County Commissioners (1804 Lewis Turner Boulevard, Suite 206, Fort Walton, Florida 32547). PROJECT LOCATION: Okaloosa County(ies) PROJECT DESCRIPTION: To purchase passenger trips and/or capital equipment so that transportation can be provided to the non-sponsored transportation disadvantaged in accordance with Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code, the most current Commission policies and the Program Manual for the Trip & Equipment Grant for non-sponsored trips and/or capital equipment as revised on April 2, 2014. Services shall be provided and equipment, including vehicles, will be utilized through a coordinated transportation system which has a Memorandum of Agreement in effect, as set forth in Chapter 427, Florida Statutes and Rule 41-2, Florida Administrative Code. Trips shall be purchased at the fares indicated in Exhibit B, Page 2 of 2 attached to and made a part of this agreement. Capital equipment will consist of: None SPECIAL CONSIDERATIONS BY GRANTEE: 1. All project equipment or vehicles shall meet or exceed the applicable criteria set forth in the latest Florida Department of Transportation's Guidelines for Acquiring Vehicles or criteria set forth by any other federal, state, or local government agency. SPECIAL CONSIDERATIONS BY COMMISSION: Not applicable Trip & Equipment Grant Agreement 2014/2015 Form Rev. 4/2/2014 Page 22 of 28 Packet Pg. 490  FM/JOB No(s). 43202718401/43202818401 CONTRACT NO. AGREEMENT DATE EXHIBIT "B" PROJECT BUDGET AND DISBURSEMENT SCHEDULE This exhibit forms an integral part of that certain Grant Agreement between the Florida Commission for the Transportation Disadvantaged and Okaloosa County Board of County Commissioners (1804 Lewis Turner Boulevard, Suite 206, Fort Walton, Florida 32547). I. PROJECT COST: Estimated Project Cost shall conform to those eligible Costs as indicated by Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code, the most current Commission policies and the Program Manual for the Trip & Equipment Grant for non-sponsored trips and/or capital equipment as revised on April 2, 2014. Trips shall be purchased at the fares indicated in Exhibit B, Page 2 of 2 attached to and made a part of this agreement. Grantee shall invoice on a monthly basis actual costs that may be above or below (+/-) the amount of the monthly allocation disbursement schedule reflected on Exhibit “B”. At times, this may result in “underbilling” or “overbilling”. Any excess (underbilled) funds may be recaptured on a monthly invoice that does not exceed the cumulative total of funds disbursed to date with supporting documentation. No excess funds remaining on the grant at the end of the grant period will be reimbursed to the Grantee. Any overpayment of TD funds must be repaid to the Commission upon project completion. Non-sponsored Trips $516,577.00 FM# 43202718401 Voluntary Dollar $56.00 FM# 43202818401 TOTAL $516,633.00 II. SOURCE OF FUNDS: Commission for the Transportation Disadvantaged State Funds (no more than 90%) $464.919.00 Local Cash Funds $51,658.00 Voluntary Dollar Contributions $50.00 Monetary Value of In-Kind Match $6.00 Total Project Cost $516,633.00 III. DISBURSEMENT SCHEDULE OF COMMISSION (State) FUNDS FY 14/15 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun $38,796 $38,743 $38,743 $38,743 $38,743 $38,743 $38,743 $38,743 $38,743 $38,743 $38,743 $38,743 Trip & Equipment Grant Agreement 2014/2015 Form Rev. 4/2/2014 Page 23 of 28 Packet Pg. 491  TRANSPORTATION DISADVANTAGED TRUST FUND SERVICE RATES EXHIBIT B PAGE 2 OF 2 COMMUNITY TRANSPORTATION COORDINATOR: Okaloosa Board of County Commissioners EFFECTIVE DATE: July 1, 2014 UNIT COST PER UNIT TYPE OF SERVICE TO BE (Passenger Mile or Trip) $ PROVIDED Ambulatory Passenger Mile 1.40 Wheelchair Trip (Pick Up) 5.00 Wheelchair Passenger Mile 1.68 Stretcher Trip (Pick Up) 25.00 Stretcher Passenger Mile 4.50 Trip & Equipment Grant Agreement 2014/2015 Form Rev. 4/2/2014 Page 24 of 28 Packet Pg. 492  FM/JOB No(s). 43202718401/43202818401 CONTRACT NO. AGREEMENT DATE EXHIBIT "C" TRIP/EQUIPMENT This exhibit forms an integral part of that certain Grant Agreement between the Florida Commission for the Transportation Disadvantaged and Okaloosa County Board of County Commissioners (1804 Lewis Turner Boulevard, Suite 206, Fort Walton, Florida 32547). THE GRANTEE SHALL RETAIN AND/OR SUBMIT THE FOLLOWING REQUIRED DOCUMENTS AND CERTIFICATIONS: DOCUMENTS: Submit invoices for goods and services, with detailed supporting documentation, in detail sufficient for a proper pre-audit and post-audit thereof. Retain, and upon request, submit drivers’ manifests, with supporting detailed documentation, in detail sufficient for a proper pre-audit and post-audit thereof. CERTIFICATIONS: Certification of Equivalent Service in accordance with the Commission's policy on the acquisition of vehicles as it pertains to the Americans with Disabilities Act, as amended. Said certification shall accompany any reimbursement request for vehicles and shall use the Commission approved format. THIRD PARTY CONTRACTS: The Grantee must certify to all third party contracts pursuant to Section 12.10 except that written approval is hereby granted for: 1. Contracts furnishing contractual services or commodities from a valid State or inter- governmental contract including the Memorandum of Agreement and Transportation Disadvantaged Service Plan as set forth in Section 287.042(2), Florida Statutes. 2. Contracts furnishing contractual services or commodities for an amount less than Category II as set forth in Section 287.017(2), Florida Statutes ($35,000). 3. Contracts for consultant services for an amount less than Category I as set forth in Section 287.017(1), Florida Statutes ($20,000). Trip & Equipment Grant Agreement 2014/2015 Form Rev. 4/2/2014 Page 25 of 28 Packet Pg. 493  FM/JOB No(s). 43202718401/43202818401 CONTRACT NO. AGREEMENT DATE EXHIBIT “D” STATE AGENCY: FLORIDA DEPARTMENT OF TRANSPORTATION / FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED CSFA #: 55.001 TITLE: FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED (COMMISSION) TRIP AND EQUIPMENT GRANT PROGRAM TOTAL STATE FUNDING AMOUNT: $464,969.00 COMPLIANCE