Okaloosa County BOCC — June 17, 2014 — reading text

Services USA, Inc. ("Company"} is dated as off. RC# or Corp. Loe. #:.._06~3=B~O_ _ _ _ _ _ _ _ __ AUGUST , 2006, and the parties agree as follows: CLIENT SERVICE ADDRESS Name EMERALD COAST CONFERNECE CENTER <'OYIR\CT: COi\"FERE:'llCE <"F'\TFR Street 1250 MIRACLE STRIP PKWY SE F\'E'\T SF<'l :mTY City, State, Zip FT WAL TON BEACH FL 32549 COl\TR\<T SO.: < 06-1313-·n>I-73 Contact NamefTitle ~W=E=S_,_F=IE=L=D.z.S_ _ _ _ _ _ _ __ SH l Rll.\S Phone: 850-609-3920 Fax: =85=0...:::-6=09:.....;-50=95.____ __ E\l'llH:S: l\'.DEIT\ITF SERVICE RATES AND HOURS Weekly Service Hours: TEMP HRS Client will pay Company the following hourty rates, plus all applicable sales, use and/or similar taxes and any interest and/or penalties. These rates do not apply to coverage of labor disputes, civil disorder, national disaster, or other similar emergency situations, which coverage Company will endeavor to provide at mutually agreed upon rates. Security Classification Officer Straight Time $18 $ / $ ./ Overtime $/5 $7 $/ Additional Charges: $ $ ./ $ Equipment Rental Radio Rental Automobile Overtime rates will apply to the following: work in excess of n/a hours per day or n/a hours per week; any extended shifts and hours that are perfonned at the request of Client; additional personnel or hours requested by the Client with less than n/a hours notice, but only for the first n/a hours; additional personnel or hours requested by Client for special occasions of temporary or short duration; work on New Year's Day, Memorial Day, Independence Day, labor Day, Thanksgiving Day, Christmas Day; and the following additional holidays: _N/_A_ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Company may adjust rates on 30 days prior written notice to (i) comply with any change in any law, regulation, ruling or collective bargaining agreement causing a change in work hours, wage rates, working oonditions or other costs to Company, or (ii) account for added costs resulting from increases in Company's insurance premiums. In addition, Company will have the right to increase any of the amounts set forth above upon written notice to the Client. at any time or times after the expiration of one (1) year from the date service is first rendered. Security services will commence an 10-01-06 and will continue until terminated upon 30 days prior written notice by either party or as otherwise permitted under this Agreement. If Client pays Company by credit card, Client agrees that: {i) Client will reimburse Campany up to two and a half percent (2.5%) for all associated credit card fees and charges; (ii) all billing disputes will be resolved between the parties and not with Client's issuing card organization or other entity; (iii) any unresolved disputes will be noted as a disputed item an the receivable account; and (iv) failure to comply with the terms of this paragraph will be grounds for immediate termination of this Agreement. Additional information: MINIMUM OF 4 HOURS FOR STANDARD SHIFT PROVIDE ON CALL UNIFORMED SECURITY OFFICER FLORIDA SALES TAX APPLIES TO THE ABOVE RATE UNLESS CLIENT CAN PROVIDE A SALES TAX EXEMPTION CERTIFICATE. NTE $10,000 IN A FY WITHOUT APPROVAL FROM PURCHASING DIRECTOR ANO THE COUNTY ADMINISTRATOR EXPIRES 9/30/2007 - ANNUAL RENEWED BY SIGNING BELOW. CUENT ACCEPTS THIS AGREEMENT SUBJECT TO THE TERMS AND CONDmONS ON THE FRONT AND REVERSE SIDE. OKALOOSA COUNTY, FL BCC Securitas Security Services USA, Inc. By £r-:~--- Printed Name/Title: RICHARD BRANNON Printed Name/Title: ERNEST R. ROHRABAUGH, BR MGR SSA (A)~ (6/03) © 2003 Securitas Security Services USA. Inc. Packet Pg. 385  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Payment for Bayview Plaza Logo Creation DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of payment in the amount of $800 for Bayview Plaza Logo Creation to dick smith. BACKGROUND: At the time services were engaged for creation of a logo for the new Bayview Plaza, staff thought payment would be made via credit card due to the dollar amount of the purchase. After services were performed and the invoice was received, the vendor advised he does not accept credit card payments. At this point, there is no method to pay the vendor in accordance with County purchasing policy now that the work has been performed without a prior arrangement for payment. Board approval is requested to pay the vendor. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in the amount of $800 for Bayview Plaza Logo Creation to dick smith. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 386 Packet Pg. 387  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Bill Smith Electric, Inc. Change Order No.1 DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: Approve Change Order No. 1 to add 60 days to the contract for the rehabilitation of the electrical systems in manholes at the Russell Stephenson Wastewater Reclamation Facility. BACKGROUND: The work covered under this contract is for the rehabilitation of the electrical systems in manholes at the Russell Stephenson Water Reclamation Facility. This change order is for an extension of time from 90 days to 150 days on contract C14-2145-WS ending June 11, 2014. There are no monetary changes. The change order request was initiated, executed, and submitted to Purchasing in a timely manner under the assumption that the Purchasing Manager could sign it. However, as stated in the Purchasing Manual, the completion date must be less than 60 days for the Purchasing Manager to sign, and this was not realized until after the deadline; therefore, BCC approval is needed. The reason for the 60 day extension is weather delays. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute Bill Smith Electric, Inc. Change Order No. 1, extending the original contract from 90 days to 150 days, and approval of payment on any expenses incurred since June 11th, 2014. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 388 Packet Pg. 389  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Arbennie Pritchett WRF Expansion - Engineering RFQ Award & Contract Approval DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS and Purchasing staff seek approval to award RFQ #WS 37- 14 to Constantine Engineering to serve as the Owner's Representative and Design Criteria Professional for the Arbennie Pritchett WRF Expansion Project and to authorize the Chairman to execute the "Agreement for Consulting Services" with Constantine Engineering for an amount not to exceed $1,189,400. Staff also requests to move forward with a qualifications based selection process for a contract with a Design/Build (D/B) Team, as outlined below. BACKGROUND: On January 7, 2014, the BCC authorized staff to move forward with the qualifications based selection process (via a RFQ) for a contract with an engineering consultant for the Arbennie Pritchett WRF Expansion Project. The BCC also approved a Review Committee to review the Statement of Qualifications submitted by interested engineering firms. That Agenda Request along with background information on the Arbennie Pritchett WRF Expansion Project is attached for your review. This previous Agenda Request explains the project need, funding, and the design-build process/roles. Since the above-mentioned approvals, OCWS and Purchasing staff worked together to produce Request for Qualifications (RFQ) # WS 37-14, titled "Design Criteria Professional, Owner's Representative & Consulting Engineering Services for a Proposed 5 MGD Expansion to Okaloosa County Water & Sewer's Arbennie Pritchett WRF". This RFQ went through County Contract Review, and the Coordination Sheet is attached. The RFQ was then advertised via multiple outlets: 1) newspaper, 2) BidNet, a statewide procurement tool, and 3) emails to specific engineering firms in the area that have shown interest in past Engineering RFQs for County projects. Upon the March 28, 2014 deadline listed in the RFQ, one engineering firm submitted a Statement of Qualifications - Constantine Engineering. The individuals of the Review Committee reviewed Constantine's submittal, and deemed that they were a qualified engineering firm capable of performing the required roles listed in the RFQ. Constantine was Program Manager and Owner's Representative for the $65M program to construct the original Arbennie Pritchett WRF and related sub-projects that concluded in 2011. They have also been pivotal in other related wastewater projects, such as Ft. Walton Beach Consolidation, 7th Special Forces, Eglin Main Base, and Niceville/Valparaiso (diverting East County flow). Packet Pg. 390 After the Review Committee meeting, staff then negotiated a professional services agreement with Constantine Engineering for them to serve as the Owner's Representative, Design Criteria Professional, and perform other engineering services. The attached "Agreement for Consulting Services" (Agreement) with Constantine Engineering is attached for your review, consideration, and approval. Along with the Agreement, attached is Exhibit A (scope of work), Exhibit B (compensation), and the County Contract Review Coordination Sheet. Please recall that this is a design-build project, budgeted at $13M in the Capital Improvement Program (CIP) years FY2014-FY2016. Of that budget, with the execution of this Agreement, an amount not to exceed $1,184,900 would be under contract with Constantine. Over $11M would be slated for the actual design/build construction, whereby a Design/Build Team would be under contract in the future to produce the design and perform