Okaloosa County BOCC — June 17, 2014 — reading text

2 Packet Pg. 381 Cc: Ashley S. Endris; Olivia Tanner Subject: RE: Securitas .pdf Hello, we need definitive direction on this. Initial email question below from April 4, 2014. Today, we received a pay request under the Addendum/Amendment/Renewal to contract, C06-1315-TDD and cannot approve. How can the agreement Addend/Amend/Renew without a "Renewal" or Modification to extend the original agreement that expired 9-30-2007? We have attached the FYE 9-30-2006 Agreement from our file along with the 9-30-2007 FYE Agreement. We have also attached Purchasing's agreement 9.30.07 that indicates it is Indefinite, this office has no record of that document. Thank you for your help. -----Original Message----- From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Thursday, April 10, 2014 9:35 AM To: 'Joanne Kublik' Subject: RE: Securitas .pdf I don't think so because of what is typed under additional information. -----Original Message----- From: Joanne Kublik [mailto:jkublik@co.okaloosa.fl.us] Sent: Thursday, April 10, 2014 7:06 AM To: Marcella B. Eubanks Subject: Securitas .pdf This is what I found. Does this work? Joanne Kublik, Contracts and Lease Coordinator Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, Florida 32536 (850) 689-5960 jkublik@co.okaloosa.fl.us Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e- mail communication, including your e-mail address, may be subject to public disclosure. From: Joanne Kublik [mailto:jkublik@co.okaloosa.fl.us] Sent: Thursday, April 10, 2014 7:04 AM To: Marcella B. Eubanks Subject: RE: Securitas Agreement 3 Packet Pg. 382 1'.11 be sending you what I found in the file to support the "Indefinite" term. Keep watching those e-mails! Joanne Kublik, Contracts and Lease Coordinator Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, Florida 32536 (8:10) 689-3960 jl5t1 bJ i is..'.'l'cQ.oi5a Jl>osa.fl. us Please note: Due to Florida's Yery broad public records laws, most written communications to or from County employees reg-arding- County business are public records, a\·ailable to the public and media upon ncquest. Therefore, this written e-mail rnmmunication, including- your e-mail address, may be subject to public disclosure. From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Friday, April 04, 2014 11:55 AM To: Zan Fedorak; Jack Allen; Joanne Kublik Cc: Olivia Tanner Subject: Securitas Agreement Good morning, we are in receipt of the attached C06-1315-TDD Securitas Addendum/Amendment/Renewal and note: 1. Our file began with the C06-1315-TD1-73 agreement signed by Richard B. 1-18-2006, with an expiration of 9-30- 2006; annual renewal. 2. The same agreement on the Purchasing site has a different label and indicates Indefinite. 3. We also have in our file C06-1315-TD2-73 agreement signed by Richard B. 8-8-06, with an expiration of 9-30- 2007; annual renewal. We have no record of any renewal past 9-30-2007 and we have no record to close the file from Purchasing. How can we process this new Addendum/Amendment/Renewal as Indefinite without a change in the terms, when the last original on hand reads Expires 9/30/2007-Annual Renewed? Thank you for your help. 4 Packet Pg. 383  • • SECURITY SERVICES AGREEMENT Local ComPllny Otllce lnfonnatlon Contract #: 2070005566 Street: 11 E. Qive Rood. Suite 101 SECURITY SERVICES AGREEMENT {"Agreement") between City, State, Zip: Pensacola, FL 32514 EMERALD COAST CONFERENCE CENTER ("Clienr) Phone: 850/478-6160 Fax: ~850/~47_6=_5~70~1_ _ __ and Securitas Security Services USA, Inc. ("Company") is dated as of~ RC# or Corp. Loe. 1:=063=8=0'----------- AUGUST , 2006, and the parties agree as follows: CLIENT SERVICE ADDRESS l'O:\TR\CT: CONFERFN<'E CENTER Name EMERALD COAST CONFERNECE CENTER (<~VENT SE<..:lrRrTY S1reet 1250 MIRACLE STRIP PKWY SE CO'.'ITR\<'T NO.: <..:06-13l5-T02-73 City, State, Zip FT WM.TON BEACH FL 32549 SECl Rl'L\S WE=S;:;...F;..olE=L....o.... Contact Name/Title .... s________ ....\PIRES: 9/30/2007 Phone: 850-609-3920 Fax: ..... 850- 609=5 ......................... 095,____ __ SERVICE RATES AND HOURS Weekly Service Hours: TEMP HRS Client wiH pay Company the following hourly rates, plus all applicable sales, use and/or similar taxes and ooy interest and/or penalties. These rates do not apply to coverage of labor disputes, civil disorder, national disaster, or other similar emergency situations, which coverage Company will endeavor to provide at mutually agreed upon rates. Security ¢ Classlflcatlon Officer Straight nme $18 $ _/ $ / $ 7 Overtime J_lf ___ $/ s/ jz Additional Charges: __ $__ ___ Equipment Rental / s .. / Radio Rental - s Automobile ~ Overtime rates will ~Y to the following: work in excess of n/a hours per day or n/a hours per week; any extended shifts and hours that are performed at the request cl Client; additional personnel or hours requested by the Client with less than n/a hours notice, but only for the first n/a hours; additional personnel or hours requested by Client for special occasions <i temporary or short duration; work on New Year's Day, Memorial Day, Independence Day, Labor Day, Tha1ksgiving Day, Christmas Day; Nl... and the following additional holidays: .... A_ _ _ _ _ _ _ _ _ _ _ _ _ __ C-Ompaiy may adjust rates on 30 days prior written notice to~) comply with any change In any law, regulation, ruling or collective bargaining agreement causing a chooge in work hours, wage rates, working conditions or other rosts to Company, or (ii) account for added rosts resulting from increases in Company's insurance premiums. In adfition, Company will have the right to increase any of the amounts set forth above upon written notice to the Client, at any time or times after the expiration <i one (1) year from the date service is first rendered. Security services will commence on 10-01-06 and will continue until tenninated upon 30 days prior written notice by either party or as otherwise permitted under this Agreement. HClient pays Company by credit card, Client agrees that: (i) Client will reimburse Company up to two and a half percent (2.5%) for all associated credit card fees and ch<rges; (ii) all billing disputes will be resolved between the parties and not with Client's issuing card organization or other entity; (iii) any unresolved disputes wiH be noted as a disputed item on the rea!ivable account; and (iv) failure to comply with the t01T11s of this paragraph will be grounds fof immediate termination of this A!Jeement. A<dional inlonnalion: MINIMUM OF 4 HOURS FOR STANDARD SHIFT PRQVIOE ON CALL UNIFORMED SECURITY QfFICER. FLORIDA SALES TAX APPLIES TO THE ABOVE RATE UNLESS CLIENT CAN PROVIDE A SALES TAX EXEMPTION CERTIFICATE. NTE $10,000 IN A FY WITHOUT APPROVAL FROM PlJRCHASING DIRECTOR ANO THE COUNTY ADMINISTRATOR EX?IRES 9l30/200Z -ANNUAL RENEWED BY SIGNING BELOW, CLIENT ACCEPTS THIS AGREEMENT SUBJECT TO THE TERllS AND CONDmONS ON THE FRONT AND REVERSE SIDE. Securitas SecUl'fty Services USA, Inc. By. £r-~-- Printed Nane/Title: RICHARD BRANNON Printed Name/Title: ERNEST R. ROHRABAUGH, BR MGR SSA (A) -(6/03) C 2003 Securitas Security Services USA, Inc. Packet Pg. 384  SECURITY SERVICES AGREEMENT Local Company Office lnfonnatlon Contract #: 2070005566 Street: 11 E. Olive Road Suite 101 SECURITY SERVICES AGREEMENT ("Agreemenr) between City, State, Zip: Pensacola FL 32514 EMERALD COAST CONFERENCE CENTER ("Client"} Phone: 850/478-6160 Fax: ""85"""0"'"""/4..._78.._-~57~0..... 1_ _ _ _ and Securitas Security