Okaloosa County BOCC — June 17, 2014 — reading text

Comments EMERALD COAST CONFERENCE CTR Phone # 850-609-3920 Securitas Security Services USA, Inc. P.O. Box 403412 Atlanta GA 30384-3412 PO# Packet Pg. 377 INSTALLATION: _ _ _ __ s£ G"If rfd:":SPERIOD SIGN-IN REGISTER Job No.: _ _ _ _ _ _ _ __ Post No.: _ _ _ _ __ To: _ _ _ _ _ _ _ _ _ _ _ __ SUP I PRINT NAME TIME OUT SIGNATURE SIG. 17£D~5TPAY /f ) 4c _ , ~- I I I -t-------------~----+-----+-----+-----------'f--- 1 : I i I l 1 I --l-----~-----1----·-------+----j --·-+ I f 1----------------+-----------+-----l-------r-----~-----------+---I I I I- t- - ''' - · - - - - - - - - + - - - - - 1 - - - - - - i - - - - - + - - - - - - - - - · - - - + - - - - I I ~----------~-----1-------'-------+------~-----·-----+- '--------------------------+----+- ~-----~ -!-· -- L-------·------~------ -- I -------+------ -------!------+-------'-- 1 r-- --- . I - -----r-I I I i - t- ' 1 l- ------·---~- - -- - - - - - - - - - - - - - - + - - ~ I I I ______ l..___ _ -----------t-----1------+----------~----t------- I I i I ------1 - - - - - - - - - - - + - - NOT!::: Security Officers and working Supervisors are expected to report to work in uniform and prepared to assume duties at the scheduled starting time. The "Time-In·' column will show the actua: shift start ng time, unless you are late in assuming duties or were specifically requested by the Supervisor to start earlier, in which case the late starting time or requested earlier starting time will be shown. The "Time-O·ut" columr: will show the scheduled shift ending time, unless permission is received from the Supervisor to leave earlier, or requested by the Supervisor to work later. Actual ending time will be shown also when relieved late by your replacement or when overtime is necessary for emergency reasons and prior authority could not be obtained. 'iv-11(2'15/93)74114 Page No.---·-------- _ _ _ _ _ _ _ _ _ __ Packet Pg. 378 Charlotte Dunworth From: Joanne Kublik Sent: Tuesday, June 03, 2014 11: 19 AM To: Peggy Blanton Cc: Zan Fedorak; Greg Stewart; 'Marcella B. Eubanks'; Charlotte Dunworth; Ed Schroeder; Jack Allen Subject: Securitas I spoke with Greg regarding the Securitas agreement. He says this contract needs to go out for bid and that to get the invoice paid, it will have to go to the Board for approval. Although the original agreement states language that Jack and I interpreted as indefinite, Greg's decision is based on the date typed in "09/30/2007". Jo Joanne Kublik, Contracts and Lease Coordinator Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, Florida 32536 (850) 689-5960 iJsu blik@co.okaloosa.fl.us Please note: Due to Florida's 'ery broad public records laws, most written communications to or from County employees regarding County busim'ss are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subjfft to public disclosure. 1 Packet Pg. 379 Charlotte Dunworth From: Marcella B. Eubanks [MEubanks@clerkofcourts.cc] Sent: Wednesday, May 28, 2014 7:34 AM To: Zan Fedorak Cc: Charlotte Dunworth; Ashley S. Endris; Olivia Tanner; Jack Allen; Joanne Kublik Subject: RE: Securitas .pdf Zan, did the contract expire 9-30-2007? Or, is it indefinite? If the contract is indefinite, please send us the original of the agreement Jack references below from Purchasing's record. Thank you From: Jack Allen [mailto:jallen@co.okaloosa.fl.us] Sent: Tuesday, May 27, 2014 4:01 PM To: Marcella B. Eubanks; Zan Fedorak; Joanne Kublik Cc: Charlotte Dunworth; Ashley S. Endris; Olivia Tanner Subject: RE: Securitas .pdf All, Here's some historical information ... Upon further review of our hard file I found an Exhibit B form submitted by John Christopher on 1/18/2006 that indicates "EXPIRES INDEFINITE" in the term space. The initial label affixed to the contract signed on 1/18/2006 shows an expiration date of 9/30/2006. Then there is another agreement that was signed on 8/8/2006 that updated the commence date from "CALL" to 10/01/2006 and the language under the "Additional Information" section. The label affixed to this agreement states "INDEFINITE" and had the " ... and will continue until terminated upon 30 days ... " highlighted. Which would indicate that John converted this to an indefinite contract based on that language and it has been maintained as indefinite. During that time neither party has given written notice to terminate. Hope this helps. Thanks, Jack 1 Packet Pg. 380  EXHIBIT B CONTRACT, LEASE, AGREEMENT CONTROL FORM Date: 1118.12006 Canlra<;tlLease Control "' CllS-1315-TD I-73 Sid#; NIA Contract'Lease Typ11: AGREEMENT Award To.fl.es"""' SECURITAS Lessor: Efulclive Date: 111B.f2006 1'>10,000.00 Term: EXPIRES INDEFINITE Des.crlplio11 of C<>ntrac;li'LeOl&e; ECCC EVENT SECURITY Depar!menl Man~g~r; TOC 0.:partmtnt Monitor: D. JONESIB. L.E'AMAN Monitor's Telepl1amt II: 651-7131 MonilOl':l, FAX II: 6$1-7149 Date Closed: From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Tuesday, May 27, 2014 2:26 PM To: Zan Fedorak; Joanne Kublik; Jack Allen Cc: Charlotte Dunworth; Ashley S. Endris; Olivia Tanner Subject: FW: Securitas .pdf Good afternoon, we have not received a response to this inquiry. We are returning the pay request to the Department. Thank you Marcella B. Eubanks Contracts and Grants Manager Okaloosa County Clerk of Circuit Court Contracts and Grants 1804 Lewis Turner Boulevard, Suite 206 Ft. Walton Beach, FL 3254 7 Tel: (850) 651-7200 x 4381 From: Marcella B. Eubanks Sent: Thursday, May 22, 2014 2:12 PM To: Zan Fedorak; Joanne Kublik; Jack Allen