Okaloosa County BOCC — June 17, 2014 — reading text

$58.93 Balance Due This Invoice: $58.93 Lock Box Address (payments only) Balance Due This Invoice $58.93 CSX Transportation. Inc. Due Date 01-JUN-14 PO BOX 116628 ATLANTA GA 30368-6628 Payment Terms 30 NET If you have any questions regarding this invoice. plea.,e contact Outside Services at OutsideServices@esx.com or call 904-279-3889. Send email correspondence to 6737 Southpoint Drive South, CSX Bldg 1 J-180, Jacksonville, FL 32216 Invoice:9031421 1of3 Packet Pg. 292  CSX TRANSPORTATION Project Invoice/Credlt Memo Deta:.ls Report Report Da t.e : 02-MAY-2014 23 :49 Page: of 1 Invoice/CM 9031421 Project: CS1'/11 Cus:.omer: BOARD OF OK.ALOOSA COUNTY Slte Name: BOARD OF OKALOOSA COUNTY COMMISSIONER/INFORMATION COMMISSIONER/INFORMl\TTON SVSTRMS Task Item Date Employee/suppliel Job Title 8x:penditure Type Control # Comment Quantity UOM Bill Amount 000 11-MAR-14 CROPT JR, MR. TRAVEL- PAYROLL MEALS 1. 00 WK 37.77 MISCELLANEOUS THOl'JlS M Task (000 MISCELLANEOUS) 1.00 37.77 233 PAYROLL 14··MAR·,14 CROFT JR, MR. T11.AVBL- FLOAT iNC 1. 00 WK 21. 16 TRAVEL ALLOW THOMAS M CANCS Task 1233 PAYROLL ALLOW) 1. 00 21.16 Invoice (903142:) Total 2.00 58.93 Total Burden Cost (l00%) ---~----> 58.93 CUSLomer Contribution , 100 58.93 Sales Tax .00 Total Amount 58.93 Involce:9031421 2of3 Packet Pg. 293  . o w ,o ~ " U ·rl 0 > r9 " ·rl ..to '"' " .....0 '0 r: :;J ....0 '"'" 7, 0'" c; u ·rl :< r: 0 ~ ""u ! ~ " ..... Ii '" ~ rJ" z0 J Packet Pg. 294  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: RFQ #IS 02-14 Contract Negotiations DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: The Board is requested to approve contract negotiations with the top three bidders of Request For Qualifications #IS 02-14 Information Technology Services for Okaloosa County Information Systems. BACKGROUND: The Board had previously approved the solicitation of Request For Qualifications #IS 02-14 Information Technology Services for Okaloosa County Information Systems. The Selection Committee has reviewed all bids and request approval to enter into contract negotiations with each of the top three bidders, namely Technology Integration Group, TekLinks and L-3. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve contract negotiations with each of the top three bidders of Request For Qualifications #IS 02-14 Information Technology Services for Okaloosa County Information Systems. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 295 Packet Pg. 296  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Shirley Mitchell, Fiscal Director I, State Attorney Office SUBJECT: State Attorney Office - Transfer of Reserve Funding A request submitted by the State Attorney's Office for a transfer of reserve funding in the total amount of $15,102.66 is attached for review. Packet Pg. 297 Packet Pg. 298 Packet Pg. 299  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Outstanding FirstWatch Annual Support and Maintenance Invoice DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to pay FirstWatch, Inc., for annual support and maintenance during the period of April 1, 2014-March 31, 2015, for a total of $2,696.36. BACKGROUND: FirstWatch is the sole vendor of operational data analysis software for Okaloosa County Emergency Medical Services. The FirstWatch system monitors key performance indicators in real time, such as response times, scene times and hospital drop-offs as well as alerts for early signs of a chemical, biologic, radioactive or nuclear attack, or for naturally occurring epidemics or pandemics. Historically, invoices for data analysis services have been paid by after-the-fact purchase order. “After the fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. The invoice for the April 2014 - March 2015 period was submitted “after the fact.” These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013, Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. FirstWatch has been made aware of our new purchasing policy and now understands the process. Board approval to direct pay the outstanding invoice is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment for the outstanding invoice to FirstWatch. RECOMMENDED BY: APPROVED BY: Packet Pg. 300 Ernie Padgett, County Administrator Packet Pg. 301  322 Encinitas Boulevard Suite No. 100 Encinitas, CA 92024-3780 Phone: 760-943-9123 x201 Fax: 760-942-8329 E-mail: mornelas@firstwatch.net FEIN: 050544884 Renewal BILL TO: Invoice Tracey Vause, EMS Division Chief Okaloosa County, Emergency Communications Date Invoice No. 1250 N. Elgin Parkway, Ste. G118 Shalimar, FL 32579 5/20/2014 FW101639 Terms P.O. No. Account # 90 Days Item Description Contract Qty Amount New Term 4/01/2014 to 3/31/2015 Contract Maintenance FirstWatch Support & Maintenance Annual Renewal for 2,696.36 1 2,696.36 DS1 (Visionaire). Total $2,696.36 Payment Terms and Information: Please make checks payable to . . .FirstWatch THANK YOU FOR YOUR BUSINESS AND SUPPORT OF FIRSTWATCH! Payment is due within 90 days of invoice date. Late payments may be subject to late charges of 1.5% per month. Packet Pg. 302  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Negotiate Contract for Const Admin for Aircraft Resc DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Board approval to negotiate a Contract with AVCON for Construction Administration for Aircraft Rescue & Fire Fighting (ARFF) Station. BACKGROUND & ANALYSIS: The Board of County Commissioners accepted an FAA Grant offer on September 12, 2013 to provide $2.7 million Airport Improvement Program funding for construction of a fire station on a leased parcel closer to the runways at Eglin. In exchange for the County constructing a $3 million Aircraft Rescue and Fire Fighting (ARFF)