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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: February 18, 2014
TO: Honorable Chairman and Members of the Board
FROM: Sunil Harman
SUBJECT: Airport Leased Vehicle Proposals
DEPARTMENT: Airport
BCC DISTRICT: All
STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the Airports
Department request to re-advertise for vehicle lease quotes.
BACKGROUND: On February 7, 2012, the Board approved a two year lease of 10 vehicles ( 5 trucks
and 5 small passenger vehicles) to replace the Airport’s fleet which had an average age of over 10.83
years. That lease was awarded to Enterprise Fleet Management under the provisions of the rental car
leases and will expire in June 2014. Since the contractual authority in the rental car leases was for two
years, the Airport is requesting permission to advertise for new proposals. The requested number of
vehicles has been reduced to nine (9) and includes five (5) American made hybrid sedans, three (3) 4x4 ¾
ton American made 4-door pickup trucks, and one (1) 4x2 4-door 1 ton American made pickup truck.
The estimated annual cost including maintenance, registration and depreciation is about $46,527 or $430
a month based on the current agreement. Since the lease is an operating expense, the cost of these rentals
is included in the Airports Department Operating Budget and in the airline rate base; and, therefore,
recovered in substantial part through our airlines’ rates and charges calculations. If these vehicles were
acquired as a capital expense, the cost would exceed $350,000 and the County would also incur
maintenance expenses. These vehicles would not be eligible for federal or state financial assistance as a
capital expense.
OPTIONS: Approve, Disapprove, Table
RECOMMENDATIONS: Staff recommends solicitation of proposals for two and three year
alternatives for comparison and selection of the most cost effective solution.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator